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Email Calendar

Accessing

From the Email menu, choose Email Calendar from the far left column/panel.

Note

Super Admins, Communication Admins, and Email Authors will have this option available.

A monthly calendar showing October 2018. It shows drafts, queued, and sent for the month. There are buttons for Month, Week, Day, and Agenda views. There are forward and backward arrows and a Today button. There is a checkbox labeled See All Sub-Communities at the top.

The key is in the lower right corner.

Drafts in indicated by an orange box, Queued is indicated by a blue box, and Sent is indicated by a green box.

Views

The default view is Month. The other options are Week, Day, and Agenda. Click on one of the buttons to make a selection.

Note

Agenda will show the current day plus 7 days unless you navigate to Agenda from the Day view In that case, it will show that day plus 7 days. For example, if I am viewing October 20 and then click Agenda, I will see October 20 - 27.

Single Community View

By default, only the messages for the community or GID you are in will be shown.

You will see the date the message is scheduled for, the time it is scheduled for, and the email name.

Clicking a message will launch a box showing the Email Details.

The Details window, which shows the Email Name, Scheduled Date, Subject, Sender Name, Sender Email, Expected Audience, Category, and Community. There are Close and View buttons at the bottom.

View will move you to the appropriate area for that message (Draft, Queued, or Sent).

See All Sub-Communities

If you would like to see the messages for all communities or GIDs, check the box for See All Sub-Communities.There is a checkbox labeled See All Sub-Communities.

If you click on a message for a community or GID that is not the one you are currently in, you will see the following message.

The Confirmation window with Close and Confirm buttons at the bottom.

If you have do have administrative rights to the community or GID, clicking Confirm will move you to that message in the community or GID so you can take action on the message.

If you do not have administrative rights to the community or GID, you will be unable to access the community or GID and you will get a message stating that you do not have access.