Setting Up Group Email Templates
The Group Email Templates are designed to give the Course Evaluations Manager a place to create a 'Template' messages that can be used repeatedly. This function allows the CE Manager to customize the appearance and content of the message.
To Add a New Group Email Template
Select 'Add New' from the list screen.
Select a 'Message Category' from the drop-down menu.
Message Categories include:
General Announcement
Invitation to Add Questions
Login Information
Results Invitation
Survey Announcement
Survey Reminder
Enter the 'Message List Name'. This is the name that will appear in the default list to the manager.
Pick the 'From Email Address', from the drop-down option.
NOTE: Use no-reply@courseval.net if hosted with Course Evaluations, in most cases. This email address is secure and should have been white-listed at your institution.
Enter the 'From Friendly Name'. This is the name that will appear in the from field.
Enter the 'Reply To Address', if it is different from the sender's e-mail address.
Enter the 'Reply To Friendly Name'. This is the name that will appear in the reply to field.
Enter the 'Email Subject'.
Select the left and right 'Header Graphic' from the drop-down menus.
Enter the 'Message Content' and 'Insert Merge Fields' (if needed).
Select the 'Image Options':
Default - Shows the Course Evaluations logo in the footer of the message.
Include School Logo - Shows the school logo at the top of the message.
No Images - Removes all images from the e-mail.
Select the 'Display Options':
To include login information in the message, check this option and the message will contain the recipient's User Name, Password, and the URL to the Survey Site.
To link HTML images in message instead of embedding them, check this option if many recipients are likely to use a web browser to read their email.
To send messages with a "High Priority" indicator, check this option and the message will be shown with a high priority indicator in the user's email client when they are received.
Click 'Add.'
Video - Group Email Templates