How do I send a Group Email to faculty or students when I am using custom start and end dates?
The first step is to create messages that are a hybrid of an announcement and reminder for both faculty and students. For students, a generic message letting them know that they have surveys to take. For faculty, a message reminding them that the surveys for their courses are open.
Once these templates are built, the next step is determining the frequency of the messages. The frequency may be a set number of days if the custom start dates fall into a nice pattern or it could be an arbitrary number of days, determined by the manager, like every four days. Once this is decided the group e-mails can be built.
NOTE: In step 3 of the group e-mail set up, choose from one of the following options:
Available Surveys - select this if you only want the email to be sent to courses with an open custom window at the time of email send.
Reminder emails to students (Participants who were assigned to complete evaluations in the surveys selected in Step 4, but have not yet done so) automatically sets to this option.
Ignore all Dates - select this if you want the email to be sent to all courses, no matter if the custom window is open or not.
Surveys windows that have started (and may have concluded) - select this if you want the email to be sent to courses with an open or previously closed custom window.
Surveys that have concluded - select this if you want the email to be sent to all courses that have a custom window that closed in the past.