Pending Deposits Page

Use this form:

  • to view deposit transactions (student payment transactions that have not been deposited),

  • post the transactions, and

  • generate deposit slips.

Deposit transactions have:

  • Student payment type as Cash or Check, and

  • Transaction type as Payments, Disbursements, Miscellaneous Receipts, or Subsidiary Payments.

When the Enable pending deposits flag is set to Yes in the Student accounting parameters page, the Ledger journals batch creating and posting batch job adds deposit transactions to the Pending deposits page for further processing.

After a deposit slip is generated for a transaction, the transaction is posted and removed from the Pending deposits page and updates are automatically sent to Anthology Student. Transactions that are sent to Anthology Student will appear in theSending Deposits to Student History Page.

Roles and Privileges

CMC: Student accounting manager or CMC: Student accounting administrator

Access Method

Click Modules > Student accounting > Student > Pending deposits

Task(s) that use this Form

The following tables provide descriptions for the controls on this form.

Filters

Filter

Description

Bank account

Select the bank account whose pending bank deposits you want to see.

By default, payment transactions of all the bank accounts are displayed.

Actions

Button

Description
Deposit slip

Performs the following actions for the selected transaction(s):

  1. Posts the transaction(s) and updates the following fields for the posted deposit transaction(s) in the Student transactions form:

    • The Offset account is updated with the main account from bank.

    • The Posted flag is marked asYes.

  2. Prints deposit slip.

  3. Removes the transaction(s) from the Pending deposit form.

Note:

  • Vouchers for the posted transactions can be viewed on the Student transactions form.

  • When a transaction posting fails, the transaction remains in the Pending deposit form and user needs to correct / update the transaction and proceed with the generation of deposit slip.

  • Payment lines are grouped by bank accounts. Payment lines with different bank accounts will be put into different deposit slips.

Fields

Field

Description
Student The name of the student who made the payment.
Campus The campus code where the current transaction occurred.
Term code The academic term code.
Academic year start date The start date of the academic year to which the current transaction applies.
Academic year start date The end date of the academic year to which the current transaction applies.
Method of payment Method of payment that is linked to the transaction sent from Anthology Student.
Payment period The payment period when the current transaction is made.
Bank account The bank account where the funds are deposited.
Amount in transaction currency The deposit amount in the currency of the bank account.
Currency The currency code of the bank account in which the deposit was made.
Date The date of the current transaction.
Transaction Id in Student The Id of the linked transaction in Anthology Student.