Student Transactions Page

Use the Student transactions form to view transactions for all students or for a particular student.

Roles and Privileges

CMC: Student accounting manager or CMC: Student accounting administrator

Access Method

To view transactions for a particular student:

Click Modules > Student accounting > Student > Students > select a student record and click the Transactions menu option
To view transactions for all students:

Click Modules > Student accounting > Student > Transactions

Navigating the Form

The following tables provide descriptions of controls on this page.

Filters

Filter	Description
Ledger type	Select one of the filter settings: Main Ledger – Displays Charge, Refund, Stipend, Disbursement, and Payment transactions and related voids. This is the default selection. Subsidiary Ledger – Displays Subsidiary Charge, Subsidiary Refund, and Subsidiary Payment transactions, and related voids. Miscellaneous - Displays Miscellaneous transactions. This option is available only when the Student transaction page is opened from the Student accounting > Transactions navigation path.
Campus	Select the campus to filter student transactions by the selected value.
Bank account	Select the bank account to filter student transactions by the selected value.
Transaction code	Select the transaction code to filter student transactions by the selected value.
Award year	Select the award year to filter student transactions by the selected value.
Student payment type	Select the payment type to filter student transactions by the selected value.
Enrollment	Select the enrollment to filter student transactions by the selected value.
Show	Select one of the filter settings: All – Display all transactions. This is the default selection. Not posted – Display transactions that are not yet posted. Posted – Display posted transactions.
Term code	Select the academic term code to filter student transactions by the selected value.
FA fund source	Select the FA Fund source to filter student transactions by the selected value.
Subsidiary code	Select the subsidiary code to filter student transactions by the selected value.
Credit card type	Select the credit card type to filter student transactions by the selected value. Note: This filter is enabled when SIS Payment type is Credit Card.

Filter

Description

Ledger type

Select one of the filter settings:

Main Ledger – Displays Charge, Refund, Stipend, Disbursement, and Payment transactions and related voids. This is the default selection.
Subsidiary Ledger – Displays Subsidiary Charge, Subsidiary Refund, and Subsidiary Payment transactions, and related voids.
Miscellaneous - Displays Miscellaneous transactions. This option is available only when the Student transaction page is opened from the Student accounting > Transactions navigation path.

Campus

Select the campus to filter student transactions by the selected value.

Bank account

Select the bank account to filter student transactions by the selected value.

Transaction code

Select the transaction code to filter student transactions by the selected value.

Award year

Select the award year to filter student transactions by the selected value.

Student payment type

Select the payment type to filter student transactions by the selected value.

Enrollment

Select the enrollment to filter student transactions by the selected value.

Show

Select one of the filter settings:

All – Display all transactions. This is the default selection.
Not posted – Display transactions that are not yet posted.
Posted – Display posted transactions.

Term code

Select the academic term code to filter student transactions by the selected value.

FA fund source

Select the FA Fund source to filter student transactions by the selected value.

Subsidiary code

Select the subsidiary code to filter student transactions by the selected value.

Credit card type

Select the credit card type to filter student transactions by the selected value.

Note: This filter is enabled when SIS Payment type is Credit Card.

Tabs

Tab	Description
Overview	View the transactions for the student.
General	View information about the selected transaction.

Buttons

Button	Description
Voucher	Opens the Voucher transactions form, to view the journal entries for the selected transaction. For information on Voucher transactions see, Microsoft Documentation.
Details	Opens a menu that contains the following item: Customer – Displays customer transactions associated with the selected transaction.
Post	Posts the selected transactions that are in the Not Posted state. Note: When the Enable pending deposit is Yes for Pending deposits on the Set Up Student Accounting Parameters parameters page, this option will be disabled for payment transactions. Post is enabled only when the check is printed and not for other transactions.
Settlements	Opens the Settlements page for viewing the transactions applied to the selected transaction. For more information, see Settlements Page
Void transaction	Voids a posted summary transaction, which is no longer required. When the summary transaction is voided, the vouchers associated with the voided transaction are reversed.

Fields

Field	Description
Student Identifier	Student identifier from an external student information system. This field will be blank for a summary transaction.
Student number	Student number from Anthology Student.
Student ID	Unique ID for the Student record in Anthology Finance & HCM.
Name	Name of the student.
Campus	The campus code where the current transaction occurred.
Enrollment	The enrollment number to which the current transaction applies.
Term code	The academic term of the current transaction.
Academic year start date	The start date of the academic year to which the current transaction applies.
Academic year end date	The end date of the academic year to which the current transaction applies.
Posted	Whether the current transaction is posted or not.
Description	The description of the current transaction. Note: When integrated with Anthology Student, it is the description of the transaction sent from Anthology Student.
Date	The date of the current transaction. Note: For the stipend or refund transactions, this field reflects the date when the check for the transaction is generated.
FA fund source	The FA Fund source code associated with the current transaction.
Award year	The award year to which the current transaction applies.
Transaction code	The transaction code to which the current transaction applies.
Subsidiary code	The subsidiary code of the current transaction.
Account	Ledger account that the transaction is posted to. Note: This field is editable for Miscellaneous receipt transaction type only.
Offset account	Offset ledger account that the transaction is posted to. Note: For the Miscellaneous receipt transaction type, this field can be edited.
Amount	The transaction amount, in the currency that is selected in the Currency field.
Balance	The amount that the student owes based on the selected Ledger type, in the currency that is shown in the Currency field in the Student balance field group.
Currency	The currency code for the transaction.
Payment reference	A reference to a specific payment.
Payment period	The payment period when the current transaction is made.
Student payment type	The payment type of the transaction. Note: This field is applicable only for transactions of type payment.
Transaction type	The type of transaction that is sent from Student: Stipend, Refund, Disbursement etc.
Credit card type	The type of credit card that was used for current transaction. Note: This field is applicable to payment transactions paid by credit card only.
Receipt number	The receipt number created for a payment in Student.
Payee name	The name of the payee associated with the transaction.
Payee address	The address of the payee associated with the transaction.
Payee Id in Student	The unique Id associated with the payee that is sent from the SIS.
Payee type	The type of payee associated with the stipend or refund transactions in Anthology Student.
Bank account	The bank account associated with the current transaction.
Check number	The check number from a bank that is issued to pay the student.
Check date	The date on which the check was printed.
Check group	The identifier of the check group to which the current transaction belongs.
Pending check in Student	Whether the check for the transaction that is sent from the SIS is waiting for information to be sent back to the SIS or not.
Pending deposit in Student	Whether the deposit slip for the transaction that is sent from the SIS is waiting for information to be sent back to the SIS or not.
Void trans Id in Student	The Id of the transaction in Student that is automatically created when the transaction is voided/reversed. Note: Transaction voiding / reversal can be initiated from Anthology Student (by voiding a transaction) and from Anthology Finance & HCM (by reversing a check).
Reissue trans Id in Student	The Id of the transaction in Student that is automatically created when the transaction is created as a replacement of a voided / reversed transaction.
Student transaction origin	Indicates whether the transaction is created through the import process or from the integration process. It can have one of the following values: Imported - Indicates the transaction is created using an import process. None - Indicates the transaction is created using the integration process.
Summary transaction	Indicates whether the transaction is a summary transaction. Summary transaction refers to grouping a desired number of charge transactions as a single charge transaction that are imported to Anthology Finance & HCM. A summary transaction does not have an associated transaction in Anthology Student.
Amount settled	The amount settled for the transaction.
Transaction ID	Unique Id for a transaction record that is generated after the transaction is posted in Anthology Finance & HCM. For a summary transaction, this ID is used for identifying and editing the summary transaction details in the data file that is used for importing the transactions.
Sync status	The synchronization status of the imported student transaction that are yet to be posted. It can have one of the following values: Pending - The transaction is imported however the Synchronize imported transactions batch job is not yet run. Queued - The transaction is added to the Synchronize imported transactions batch job for data synchronization. Error - The data synchronization failed due to data mismatch in Anthology Finance & HCM and Anthology Student. Synced - The data synchronization between Anthology Finance & HCM and Anthology Student is successful.
Description	The description of the synchronization status with error or warning details for the imported transaction.