Earning Lines From External Systems Page

The Earning lines from external systems page displays the earning lines received from external systems subscribed to Anthology Finance & HCM Azure Service Bus topics, when the integration is enabled for the external systems and the Get payroll records batch job is configured in the External Systems Integration Parameters Page.

For more information, see Enable Integration with External Systems Subscribed to ASB Topics.

Note: When integrated with Anthology Payroll, employee payroll is processed in Anthology Payroll.

The earning lines that are displayed on the Earning lines from external systems page are used for processing payroll for employees in Anthology Finance & HCM.

After the earning lines are processed (i.e., pay statement is generated and submitted) in Anthology Finance & HCM, an acknowledgment is sent to Azure Service Bus (ASB) using the Send acknowledgement for payroll records batch job. The processed earning lines, for which the acknowledgment is sent successfully, are removed from the Earning lines from external systems page and added to the Archived Earning Lines From External Systems Page.

Access Method

Click Modules > Payroll > Inquiries and reports > Earning lines from external systems

When integrated with Anthology Payroll:

Click Modules > Human resources > Integration with external systems > Inquiries and reports > Earning lines from external systems

Roles and Privileges

Users who have access to the Payroll > Inquiries and reports module can access this page.
When integrated with Anthology Payroll, users with the following roles can access this page:

System administrator / CMC: Payroll chief supervisor / Human resource manager / Human resource assistant

Task(s) that use this Form

Navigating the Form

The following tables provide descriptions of controls on this page.

Actions

Action button	Description
Review availability of accruals data	Checks whether accruals data is available for the pay period in the selected earning lines for an employee received from the external system, and updates the status of the earning lines from Pending to Reviewed when: Accruals data is available. Accruals data is not available and the user continues with the payroll process without accruals data when prompted, and specifies a reason in the Specify a reason to continue with the payroll process without accruals data page. The reason added by the user is displayed as a note in the: Review notes column for the earning line in the Earning lines from external systems page. Pay statement if the Benefit Accruals From an External System Tab is empty. If accruals data is not found for an employee and a note is not added to continue with the payroll process without accruals data, the status of the earning lines continues to be Pending. Note: This button will be enabled only when the Enable processing of accruals data for payroll is Yes in the Accruals data from external systems tab in the External Systems Integration Parameters Page.
Mark for batch processing	Updates the status of the selected earning lines to Marked for Batch Processing from the following statuses: Pending / Error / Reviewed (when the Enable processing of accruals data for payroll is No in the External Systems Integration Parameters Page.) Note: The Reviewed status will be available when the Enable processing of accruals data for payroll is set to No in the External Systems Integration Parameters Page after completing the review of the earning lines for accruals data. Reviewed / Error (when the Enable processing of accruals data for payroll is Yes in the External Systems Integration Parameters Page.) Earning lines with the Marked for Batch Processing status are picked up by the Process Earning Lines From External Systems Batch Job (under Human resources > Integration with external systems > Setup) for generating the earning statements.
Change status	Displays the Rejection Note form, so that users can update the status of the selected earning lines to Rejected, and add comments in the Note field for changing the status of the records to Rejected. This information is displayed in the Rejection note column for the earning lines. Note: The Rejected status is set for an earning line to indicate the earning lines will no longer be selected for processing by theProcess Earning Lines From External Systems Batch Job.
Archive	Removes the selected earning lines with the Cancelled status from the Earning lines from external systems page, and adds them to the Archived Earning Lines From External Systems Page.

Fields

Field	Description
Name	Name of the employee.
Position ID	ID of the position assigned to the employee.
Earning code	The earning code for calculating the earnings.
Earnings date	The date associated with the earning line for calculating the earnings.
Quantity	The unit of measurement (hours / length / volume / load) for calculating employee earnings. Note: This field displays values up to 5 decimal places, such as: 0.00000
Earning rate	The amount associated with per unit of work to calculate the earnings. Note: This field displays values up to 4 decimal places, such as: 0.0000
Amount	Displays the amount received from Faculty Workload Management through Anthology Student. Note: This field displays values up to 2 decimal places, such as: 0.00. For Non Federal Work Study, when an amount is received from an external system, the received amount is sent to Anthology Payroll. Similarly, if the received amount is 0, the value 0 is sent to payroll. In the absence of any data, a blank is sent to Anthology Payroll. It is important to note that when a blank is encountered, the system displays the value 0, but the blank itself is sent to Anthology Payroll.
Pay cycle	The pay cycle assigned to the position for generating earnings.
Department code	The human resource department code associated with the position that is assigned to the employee.
Pay period start date	The start date of the pay period for generating the earnings.
Pay period end date	The end date of the pay period for generating the earnings.
Status	The status of the earning line. Pending - Indicates the earning statement is yet to be generated. Cancelled - Indicates the earning line is invalid and cannot be used for further processing. This status is received from the external system and is set for the earning lines that are in Pending or Error status. Marked for Batch Processing - Indicates the earning line is marked for batch processing and can be picked up by the Process Earning Lines From External Systems Batch Job. This status is set using the Mark for batch processing option. In process - When integrated with Anthology Payroll, this status indicates the FWS earning statements generated by the Process Earning Lines From External Systems Batch Job are sent to Federal Work Study Earning Statements Page. Error - Indicates an error occurred while generating the earning statement when the Process Earning Lines From External Systems Batch Job is run. Note When integrated with Anthology Payroll, the Error status indicates an error occurred in either validating or sending earning lines to Anthology Payroll. When an earning line received from an external system has an invalid Department code, the status of the earning line will be marked as Error and it will not be sent for any further processing. Imported - Indicates that the earning line is processed and an earning statement is successfully generated in Anthology Finance & HCM after the Process Earning Lines From External Systems Batch Job is run. Note: When integrated with Anthology Payroll, the Imported status indicates the earning statement is successfully sent to Anthology Payroll. Processed - Indicates that the pay statement for the earning line is generated and submitted in Anthology Finance & HCM. Rejected - Indicates the earning line will not be selected for processing by the Process Earning Lines From External Systems Batch Job. This status is set using the Change Status option. Note If an update for an existing earning line record is received from an external system, the earning lines are updated in Anthology Finance & HCM only when its status is Pending or Error. If an earning line with the same date, that was previously in the Cancelled status in Anthology Finance & HCM, is received from an external system, it is created as a new record with the status as Pending.
Error description	The error description when the Status of the earning line is Error.
Source name	Indicates the name of the external system where the earning lines are generated. For example, if the external system is Faculty Workload Management, it will be CNS-FWM.
Rejection note	The comments added by the user while changing the status of earning lines to Rejected using the Change status option.
Review notes	The comments added by the user if accruals data was not found for the pay period in the earning line, after the Review availability of accruals data option was clicked.
Imported date and time	The date when the earning line from the external system was added or updated in Anthology Finance & HCM.
Acknowledgment sent	Indicates whether the acknowledgment for earning lines that are in the Processed status was sent successfully. When the acknowledgment for an earning line is sent successfully, this check box is checked, and the earning line is moved to the Archived Earning Lines From External Systems Page. Note: After the acknowledgment is sent to the external system for an earning line, if its associated pay statement is reversed, the corresponding earning lines with the Processed status in the Archived Earning Lines From External Systems Page are removed and added back to the Earning lines from external systems page with the status as Imported, and the Acknowledgment sent field is retained as checked.