Validate Federal Work Study Earning Lines

Note: Users performing this task must have the System administrator / CMC: Federal work study administrator role.

The Federal work study earnings for an employee with the Student role can be validated using the following options:

• Using the 'Validate Earnings Statement' Option

• Using the 'Validate Federal Work Study Earnings' Batch Job

After the earning lines are validated successfully:

• The award amount gets updated for the worker in the Student Awards Page, and

• The Payment status of the earning lines is updated to Validated in the Federal Work Study Earning Statements Page

Prerequisites

• Earning lines are present in the Earning statement.

  Note: Earning lines for Federal work study earnings can be populated for an Earning statement using one of the following options:

  • Using the Generate option in the Federal work study earnings page. For more information, see Generate Federal Work Study Earnings.

  • Manually adding the earning lines using the Add Lines option. For more information, see Add Earning Lines for Federal Work Study Earnings

  • Importing earning lines using the Data Management framework. For more information, see Importing Entities Data.

    • Use the Federal work study Earning statement import entity for importing federal work study earning lines.

    • Only the earning lines with the Payment status as New can be imported.

• The worker should be assigned to an active Federal Work Study award and the award should be in the Approved status.

• Default earning code associated with the Federal Work Study award is configured for the Position in the Anthology Payroll Tab.

Using the 'Validate Earnings Statement' Option

1. Select the required Legal entity.

2. Navigate to the Federal Work Study earning statements page (under Student accounting > Federal work study > Federal work study earning statements).

3. Select the required earning statement number from the list.

   - OR-

   Click the required earning statement number.

4. In the Federal Work Study Earning Statement page, click Validate earnings statement under Process.

   The selected federal work study earnings are validated.

Using the 'Validate Federal Work Study Earnings' Batch Job

1. Select the required Legal entity.

2. Navigate to the Validate federal work study earnings batch job (under Student accounting > Periodic tasks > Federal work study earnings processes).

3. In the Parameters section, select appropriate values in the Pay group and Pay period dates fields.

4. (Optional) In the Records to include. click Filter and select the workers that must be included.

5. (Optional) In the Run in the background section, configure the recurrence for the batch job.

6. Click OK.

   The Validate federal work study earnings batch job is configured.