Add Earning Lines for Federal Work Study Earnings

In certain situations, institutions may find it necessary to manually add earning lines into a worker's earning statement. This topic outlines steps on how to include an earning line for a worker holding a Federal Work Study position with a student role.

Note: Users performing this task must have the System administrator/CMC: Federal work study administrator role.

Prerequisites

  • Run the 'Update Data for Anthology Payroll' Batch Job (under Human resources > Setup > Integration with external systems > Update data for Anthology Payroll) to ensure latest values are populated for the fields in the Earning statement header section in the Federal Work Study Earning Statements page.

  • The worker should be assigned to an active Federal Work Study award in the Student Awards Page and the award should be in the Approved status.

  • Default earning code associated with the Federal Work Study award is configured for the Position in the Anthology Payroll Tab.

Adding Earning Lines for Federal Work Study Earnings

You can add earning lines for a Federal Work Study earning lines using the following steps:

  1. Select the required Legal entity.

  2. Navigate to the Federal Work Study earning statements page (under Student accounting > Federal work study > Federal work study earning statements).

  3. Click the required earning statement number.

  4. In the Federal work study earnings page, in the Earning statement lines section, click Add line.

  5. Specify valid values for the earning line record.

  6. Click Save.

    The earning line record is created for the selected earning statement.