Using the 'Ledger Journals Batch Creating and Posting' Batch Job

All student transactions that are sent from Anthology Student excluding revenue transactions are posted automatically and corresponding journal entries are created and posted after the Ledger journals batch creating and posting batch job is run.

When the Enable pending deposits flag is set to Yes in the Student accounting parameters page, the Ledger journals batch creating and posting batch job does not post the deposit transactions, instead the deposit transactions are added to the Pending deposits page for further processing.

For posting deposit transactions, see Using the 'Deposit Slip' Option on the Pending Deposits Form.

Note: The Ledger journals batch creating and posting batch job should be run manually once during the initial system setup.

Steps to Run the 'Ledger journals batch creating and posting' Batch Job

  1. Click Student accounting > Periodic tasks > Ledger journals batch creating and posting.

  2. In the Ledger journals batch creating and posting form, expand the Run in the background FastTab.

  3. Set the Batch processing option to Yes.

  4. Click the Recurrence link to configure the batch job to recur on a specific schedule.

  5. Click OK to add the batch job to the running queue.

If you need to update the recurrence schedule of the batch job that posts student transactions, perform the following steps:

  1. Click System administration > Inquiries > Batch jobs.

  2. Click Edit.

  3. Select the Ledger journals batch creating and posting batch job.

  4. In the Batch Job menu, click Recurrence to update the batch job running schedule.