Reverse Stipend or Refund Check

This topic describes how to reverse a stipend or refund a check in case it was not successfully received by a student or an institution, and needs to be reissued.

Note: Reversing a check in Anthology Finance & HCM is equivalent to voiding a check in Anthology Student.

Steps to reverse a stipend or refund a check

  1. Click Cash and bank management > Payment reversals > Checks.

  2. Select the check to reverse.

  3. Click Payment reversal.

  4. Enter the date and select a reason for the reversal.

  5. If the Use review process for payment reversals check box is selected in the Cash and bank management parameters form then you must select a journal name to create a journal in the Check reversals journal.

  6. Set the Re-issue check option to Yes to indicate that the check needs to be reissued.

  7. Click OK to post the reversal.

Steps to review a reversal

If review reversals need to be done, perform the following steps:

  1. Click Cash and bank management > Payment reversal approvals > Check reversals.

  2. Select the reversal journal to review, and then click Lines.

  3. Review the reversal and select one of the following approval options:

    • To approve and post the reversal journal, click Post or Post and transfer.

    • To reject, click Delete journal lines. Close the form and then click Delete journal lines again to delete the journal header. Close the form.

When you post a stipend or refund check reversal, in addition to standard reversal procedure, Anthology Finance & HCM creates a new customer payment journal with the line similar to the source payment journal line to which the check was related. Also, if reversal process does not require review process (check box is not selected) then Anthology Finance & HCM marks for settlement new journal line with the initial ledger transaction created for stipend or refund.

If a transaction is voided in Anthology Finance & HCM or Anthology Student, a new void transaction is created in Anthology Finance & HCM in the Student Transactions Page, and the vouchers of the original transaction are reversed. Further, when an existing refund or stipend transaction is voided, the vouchers for these transactions are reversed.

To reissue a check, user should follow the standard procedure for generating checks. For more information, see Generate Checks for Student Transactions.