Generate Checks for Student Transactions

This topic provides information on generating checks for student transactions of type stipend, refund, and subsidiary refund that are displayed in the Pending checks page.

Steps to Generate a Check

  1. Navigate to the Pending checks page (under Student accounting > Student > Pending checks).

  2. Select transaction(s) for which the check must be generated.

  3. Click the Generate payments option.

  4. In the Generate payments page, specify the Check date and click OK.

  5. In the Payment by Check form, click Document, specify the Print destination settings, and click OK.

    The check is generated and a check number is associated with the transaction.

After generating a check, it must be posted. For more information, see Post Student Transactions

Note

  • After the check is generated, the transaction date for the Refund and Stipend transactions is updated with the Check date that was specified in the Generate payments page.

  • Mass printing of pending checks by selecting multiple transactions is supported only in an unsecured printing environment. If the printer is configured for secured printing, the user will be prompted to enter a password for printing each check.

  • During the check generation process the system skips all the stipend and refund transactions for which the check generation had failed.

  • When payee is other than student and the check is generated, the Check page (under Cash and bank management > Inquiries and reports) displays the following details:

    • The Student payee field displays the Payee name.

    • The Recipient name displays the Student name.

    Further, in the Positive Pay File (under Cash and bank management > Inquiries and reports > Positive pay > Positive pay file summary > Positive pay file details), the Recipient name displays the Payee name.

    For details on Positive Pay File, see Microsoft Documentation.