Pending Checks Page
Use the Pending checks form to:
- View student transactions of type stipend, refund, and subsidiary refund with the payment type as checks that are awaiting printing
- Create group checks
- Generate payments
- Post checks
- Cancel checks
- Void transactions
Roles and Privileges
CMC: Student accounting manager or CMC: Student accounting administrator
Access Method
-
To view pending checks for all students:
Click Student accounting > Student > Pending checks
-
To view pending checks for a student:
Click Student accounting > Student > Students > select a student from the list and click Customer > Pending checks
Navigating the Form
The following tables provide descriptions of controls on this page.
Filters
Filter |
Description |
---|---|
Show |
This filter is set to Open to display transactions that are not yet posted. |
Campus |
Select the campus to filter pending checks transactions by the selected value. |
Enrollment |
Select the enrollment to filter pending checks transactions by the selected value. |
Bank account |
Select the bank account to filter pending checks transactions by the selected value. |
Term code |
Select the academic term code to filter pending checks transactions by the selected value. |
FA fund source |
Select the FA Fund source to filter pending checks transactions by the selected value. |
Transaction code |
Select the transaction code to filter pending checks transactions by the selected value. |
Award year |
Select the award year to filter pending checks transactions by the selected value. |
Subsidiary code |
Select the subsidiary code to filter pending checks transactions by the selected value. |
Student payment type |
This filter is set to Check to display transactions of the Check payment type only. |
Tabs
Tab |
Description |
---|---|
Overview |
View the pending check transactions for the student. |
General |
View information about the selected pending check transaction. |
Buttons
Button |
Description |
---|---|
Group checks |
Opens the Group checks page, to specify a value for grouping the transactions into a check group. For more information, see Create a Check Group. |
Generate payments |
Prints checks for the selected transactions. Note: This process implies creating a customer journal for each of the selected transaction. For more information, see Generate Checks for Student Transactions. |
Post |
Posts selected transactions. Note: This process implies posting the customer journals of the selected transactions. For more information, see Post Student Transactions. |
Cancel | Cancels the selected transaction and makes it void. |
Fields
Field |
Description |
---|---|
Student Identifier | Student identifier from an external student information system. |
Student ID | Unique identifier of the student in Anthology Finance & HCM. |
Name | Full name of the student. |
Date |
Date of the current transaction.
Note: After the check is generated, this field reflects the check printed date. |
Transaction type |
The type of the transaction. It can be:
|
Check group | Identifier for the check group. |
Description |
Description of the current transaction.
Note: When integrated with Anthology Student, it is the description of the transaction received from Anthology Student. |
Account | Ledger account that the transaction is posted to. |
Offset account | Offset ledger account that the transaction is posted to. |
Currency | The currency code for the transaction currency. |
Amount | The transaction amount in the accounting currency. |
Check number | The bank check number that is issued to pay the student. |
Check date | The date configured while generating check for the transaction. |
FA fund source | The FA Fund source code associated with the current transaction. |
Transaction code | The transaction code to which the current transaction applies. |
Subsidiary code | The subsidiary code of the current transaction. |
Term code | The academic term of the current transaction. |
Campus | The campus code of the campus where the current transaction occurred. |
Enrollment | The enrollment to which the current transaction applies. |
Bank account | The bank account associated with the current transaction. |
Award year | The award year to which the current transaction applies. |
Student payment type |
The payment type of the current transaction.
Note: The form displays only Check payment transactions. |
Posted | Whether the current transaction is posted or not. |
Void | Whether the current transaction is voided or not. |
Academic year start date | The start date of the academic year to which the current transaction applies. |
Academic year end date | The end date of the academic year to which the current transaction applies. |
Payment reference | A reference to a specific payment. |
Payment period | The payment period when the current transaction is made. |
Payee name | The name of the payee associated with the transaction. |
Payee address | The address of the payee associated with the transaction. |
Pending check in Student | Whether the check for the transaction that is sent from Anthology Student is waiting for information to be sent back to Anthology Student or not. |
Pending deposit in Student | Whether the deposit slip for the transaction that is sent from the SIS is waiting for information to be sent back to the SIS or not. |
Void trans Id in Student |
Identifier of the transaction in Anthology Student that is created once the current transaction is voided or reversed. Note: Transaction voiding / reversal can be initiated from Anthology Student (by voiding a transaction) and from Anthology Finance & HCM (by reversing a check). |
Reissue trans Id in Student | Identification of the transaction in Anthology Student that was created as a replacement for a void/ reversed transaction. |
Student transaction origin |
Indicates whether the transaction is created through the import process or from the integration process. It can have one of the following values:
|