Federal Work Study Payments Page

When integrated with Anthology Payroll, use this form to view the summary of validated earning statement lines that are sent to Anthology payroll for processing.

Note: If the values in the Amount and Hours fields does not match with the values in the Processed amount and Processed hours for a specific period, earning lines should be manually updated/added in the specific Earning statement with the Payment Status as New and the Source as Manual Entry. For more information, see Add Earning Lines for Federal Work Study Earnings.

Access Method

  • Click Modules > Student accounting > Federal work study > Federal work study payments

Roles and Privileges

  • CMC: Federal work study administrator / CMC: Federal work study manager

Task(s) that use this Form

The following tables provide descriptions of controls on this page.

Federal work study payments tab

Button

Description
Process

 
Send data to Anthology Student Sends the Federal work study earnings data to Anthology Student. For details, see

Send Federal Work Study Earnings to Anthology Student
View  
Log

Opens the log which contains messages that are generated when an error occurs while sending Federal Work Study payment details to Anthology Student.

Fields

The following table lists the fields displayed in the Federal work study payment page.

Field

Description
Earning statement number The earning statement number.
Worker The worker name associated with the earning statement.
Personnel number The ID of the worker.
Pay period date The pay period start and end date of the earning statement.
Hours worked The sum of hours from the earning lines with the payment status asValidated for the pay period.
Amount The sum of the amount generated for earning lines associated with the Federal Work Study earning code, with payment status asValidated, for the pay period.
Pay statement date The date when the pay statement is generated in Anthology Payroll.
Processed quantity The final processed quantity for earning lines with Federal work study earning code in Anthology payroll.
Processed amount The final processed amount for earning lines with Federal work study earning code in Anthology payroll.
Reference Indicates whether the payment is Check or Electronic file name.
Payment status The payment processing status. It can have one of the following values:

  • Validated - Indicates the generated earning lines are validated against the Federal Work Study awards assigned to the Position of an employee.

  • Processed - Indicates the payroll has been processed in Anthology Payroll and an update has been received.

    Note:

    • Earning lines are deemed processed in Anthology Payroll once the Pay period has ended for the Pay period and the Run control id is populated. The Run Control Id (under Advance payroll > Inquiries > Others > Run control > Run control Id) is generated for the pay group for the pay period end date with the Run type of Pay period end’.

    • Earning statements / Earning lines with the Payment status as Processed cannot be edited or deleted.
Sent status The status of the earning statements sent to Anthology Student, when the Send data to Anthology Student option is clicked. It can have one of the following values:

  • Pending - It is the default state. The earning details are yet to be sent to Anthology Student.

  • Sent - The earning details are successfully sent to Anthology Student.

  • Error - An error occurred while sending the earning details to Anthology Student. The error details can be viewed by clicking the View > Log option.

  • Failed - The data was not sent to Anthology Student due to integration error(s). The error details can be viewed by clicking the View > Log option.
Bank account The bank account integrated with Anthology Student.
Check date The date when the check was generated.
Pay group The pay group associated with the Position that is used for generating the earnings.