Faculty Workload
You can use the Faculty Workload Management (FWM) module in Anthology Student to automate:
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Workload validation for instructors to ensure they do not exceed their teaching or curriculum limits at your institution
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Pay generation for instructors (such as part-time and adjunct faculty)
Once you have configured the FWM module from a single location, you can:
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First, review and add assignments for instructors and validate their workloads
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Then, for the workloads that passed validation, generate, confirm, and export the earning lines for paid assignments so that they can be imported into your payroll system
Anthology Student also includes predefined reports for the FWM features.
The features for Faculty Workload Management are available in Anthology Student in the Anthology Cloud. For more information, contact your Customer Engagement Manager.
For the latest Faculty Workload Management release updates, see What's New.
For an overview of the Faculty Workload Management terminology, see Basic Concepts.
Integration with External Human Resources (HR) and Payroll Systems
Anthology Student supports data integration with External HR and Payroll systems (for example, Anthology Finance & HCM or any third-party HR and Payroll application). When Anthology Student is integrated, Anthology Student uses the data available in the Anthology Student database. For example, you can use the jobs and positions already in your HR system.
You can review the integration log:
| Integration Log | Use | Additional Information |
|---|---|---|
|
Inbound HR and Payroll Integration Log |
Review the data sent from External Human Resources (HR) or Payroll system to Faculty Workload Management (FWM) Troubleshoot any inbound HR and payroll integration errors |
|
|
Outbound Payroll Integration Log |
Review the data sent from Faculty Workload Management (FWM) to an External Payroll system and acknowledgment received from the External Payroll system Troubleshoot any outbound payroll integration errors |
Required Settings
You must configure integration using the General page to integrate with the External Human Resources (HR) and Payroll system. (Select the Settings tile > locate Faculty Workload > select General.)
| Task | Prerequisite | Additional Information |
|---|---|---|
|
Integrate HR data |
Your institution must have configured Update HR Configuration |
|
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Determine how payroll configuration is to be updated |
Your institution must have configured Update Payroll Configuration |
|
|
Export earning lines for pay generation |
Your institution must have configured for Export Payroll Earning Lines from FWM |
Note: You must have configured all the required data on both side of the integration (Anthology Finance & HCM and Anthology Student) prior to turning on the integration. This helps you to prevent duplicate data issues within the system.
Prerequisites for Configuring FWM
Before you can begin to configure FWM, your Academic Records department must have completed these items.
| Required Items and Location | Additional Information | Why Required |
|---|---|---|
|
Your institution must have configured course groups. (Select the Configuration tile > locate Academic Records > select Course Groups.) |
Course Groups | When you configure Faculty Workload Management, you select the course groups that you want to evaluate. |
|
Your institution must have configured its courses. (Select the Configuration tile > expand Academic Records > select Courses.) |
Add or Edit Courses | When you configure Faculty Workload Management, you associate load types and details to courses. |
Faculty Workload Management automatically populates the terms configured by your Academic Records department when you associate policies with faculty members. If you want to validate on another time frame, such as a contract duration of a year, you must also have configured those as terms. (Select the Configuration tile > locate Academic Records > select Terms.)
Your institution must have also added the instructors using one of these options. For FWM, the instructors do not have to be members of the Instructor's group (code TEACH).
| Location | Access Method | Additional Information |
|---|---|---|
| Staff Members tab | Select the Settings tile > locate System > select Staff > select the New button and specify the general information or select an existing staff member in the list. | Add and Work with Staff |
| Instructor Maintenance page | Select the Processes tile > expand Academic Records > select Instructor Maintenance. | Instructor Maintenance (Staff members are automatically added to the Instructors group.) |
Prerequisites for Using FWM
Before you can view or validate workloads for teaching activities, your Academic Records department must have scheduled classes. (Select the Class Scheduling tile.) When Faculty Workload Management validates loads, it automatically includes all the previously allocated loads for the faculty (associated with the other class sections) for which the load validation is performed.
Process to Configure and Use the FWM Features
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If you have integrated data from the external HR system, review the HR Integration logs. |
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Configure the items required for FWM. |
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Work with assignments, validate workload, generate pay, and export earning lines. |
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If you have integrated with the external payroll system, review the Payroll Integration logs. |
Details for the Steps in the Process
Inbound HR and Payroll Integration Log
Outbound Payroll Integration Log
