FISAP Data Correction

You can use the FISAP Data Correction process to identify and correct data errors that may appear in the FISAP reports (see FISAP Detail Report, FISAP Summary Report, and FISAP Variance Report).

Prerequisites

You must have the following authorization:

  • Common - Processes - View

  • Financial Aid – Processes - FISAP Data Correction – Edit and View

You should also be familiar with Background for FISAP Data Correction.

Access Method

Select the Processes tile > expand Financial Aid > select FISAP Data Correction.

Procedure to View and Correct FISAP Data

  1. On the FISAP Data Correction form, select the Campus-Based Aid Serial Number that corresponds to the FISAP data being corrected. The serial number is a 6-digit number assigned by the Department of Education.

  2. Select the current or the next award year from the Award Year list.

  3. Select the Apply Filters button.

    Records matching the filters are displayed in the grid.

    • If no errors are found, a message indicates "No Errors Found". Select OK to close the message.

    • If errors were found, all FISAP data errors are displayed in the grid, marked with a 'Yes' in the affected area.

    • If errors were found which may be resolved automatically, those records will be pre-selected in the grid.

  4. For students with FISAP data issues, the following information about each student is displayed in the grid.

    Award YearClosed The financial aid award year.

    CampusClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    Col AClosed The ISIR should state that the student is a Dependent Undergraduate without a baccalaureate or first professional degree. A Y in this column indicates that the student will not appear in Part II Section F, Column A of the FISAP Summary report but will appear on the FISAP Detail report. Selecting the Resolve button will not resolve this issue. Read the Instructions section for details on how to correct this issue.

    Col CClosed The ISIR should state that the student is an Independent Undergraduate without a baccalaureate or first professional degree. A Y in this column indicates that the student will not appear in Part II Section F, Column C of the FISAP Summary report but will appear on the FISAP Detail report. Selecting the Resolve button will not resolve this issue. Read the Instructions section for details on how to correct this issue.

    Col DClosed The ISIR should state that the student is an Independent Undergraduate with a baccalaureate or first professional degree. A Y in this column indicates that the student will not appear in Part II Section F, Column D of the FISAP Summary report but will appear on the FISAP Detail report. Selecting the Resolve button will not resolve this issue. Read the Instructions section for details on how to correct this issue.

    Duplicate PellClosed There are multiple Award Year records (FaStudentPell) for the student/enrollment. The student may not appear at all, or may not appear accurately, on the FISAP report.

    Grad Student with Dep. ModelClosed The student ISIR states that they are a Graduate student but the Award Year header record (FaStudentPell) indicates that they are a Dependent student. This is inconsistent. This student will be excluded from the FISAP Summary Report but will appear on the FISAP Detail Report. This will cause a difference in the SEOG totals between those reports.

    Invalid Dep. ModelClosed Invalid Dependency Model: Invalid value for Dependency Model found on Award Year header record (FaStudentPell). This will cause the student to be excluded from the FISAP report.

    Invalid Transaction IDClosed Invalid Transaction ID: This will cause the student to be excluded from the FISAP reports. One or more of the following is the case: - The Award Year header record does not reference an ISIR transaction ID. - The ISIR that is does reference is invalid (no valid EFC). - No ISIR exists for the Transaction ID. For award years 2024-25 and later, the EFC is replaced with the Student Aid Index (SAI).

    No ClassesClosed The enrollment has no classes that qualify for the FISAP report. The enrollment must have a class ended or dropped after July 1st of the selected award year.

    No ISIRClosed No ISIR could be found for the student’s SSN but the student received Title IV aid and should have an ISIR.

    School Status Not EligibleClosed The student has a school status not eligible for Campus-Based Aid.

    SEOG - Not EligibleClosed The student ISIR states that they are a Graduate student but received SEOG. The student will be excluded from the FISAP Summary Report but will appear on the FISAP Detail Report. This will cause a difference in the SEOG totals between those reports.

    Serial NumberClosed 6-digit number assigned by the Department of Education.

    StudentClosed The last and first name of the student.

    Student NumberClosed If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.

    Unknown Enrollment StatusClosed Unable to determine enrollment status for the last term of the FISAP reporting period. The student has no classes that qualify for the FISAP Report. This will cause the student to be excluded from the FISAP report.

  5. To fix the errors, select the check box next to each error and select Resolve.

    — OR —

    Select the check box at the top left of the column headers to select all errors and select Resolve.

    A message is displayed once the process is complete. The message confirms that automatically resolved errors are removed from the grid.

    Review errors remaining in the grid to determine the required manual action to resolve the errors.

    Instructional text appears at the top of the form when you hover over a column header. The text provides instructions to correct the problem. See the table in Background for FISAP Data Correction for more details on the action required to resolve each data problem.

  6. Select Export Export icon to export the FISAP Data Correction grid details to Excel or PDF.