Transactions Released from a SIS

When Anthology Finance & HCM is integrated with a SIS, student transactions created in the SIS are sent to Anthology Finance & HCM and are posted automatically. For more information about automatic posting of student transactions, see Posting student transactions.

When a student transaction is posted, corresponding journal entries are created and posted in Anthology Finance & HCM. Each transaction from the SIS refers to a unique journal line.

For details about the entities field mappings between Anthology Finance & HCM and Anthology Student, download the following excel file:

• Anthology Student and Anthology Finance & HCM Field Mappings

The following topics provide information about the journal entries that are created for each type of student transaction.

Subsidiary Charge

When a subsidiary charge transaction is released to Anthology Finance & HCM, a General journal entry is created and posted. The journal name for a subsidiary charge transaction is obtained from the configuration in the Journals tab in the Student accounting parameters form. For more information, see Set Up Student Accounting Parameters.

The following table provides information about fields in the journal line created for a subsidiary charge:

Field	Value
Account type	Customer
Account	Customer account that is linked to the student record taken from the transaction sent from the SIS.
Description	The description of the transaction sent from the SIS.
Amount	Amount taken from the transaction sent from the SIS.
Offset account type	Ledger
Offset account	The ledger account taken from the transaction sent from the SIS.

Additional details of the subsidiary payment transaction can be found on the Student transactions page under Student accounting > Student > Transactions.

Posting of the general journal is performed automatically with one important difference in comparison to the standard posting: instead of using the summary ledger account from the customer posting profile, Anthology Finance & HCM uses the account sent from the SIS.

Subsidiary payment

When a subsidiary payment transaction is released to Anthology Finance & HCM, a Customer journal entry is created and posted. The journal name for a subsidiary payment transaction is obtained from the configuration in the Journals tab in the Student accounting parameters form. For more information, see Set Up Student Accounting Parameters.

The following table provides information about fields in the journal line created for a subsidiary payment:

Field	Value
Account type	Customer
Account	Customer account that is linked to the student record taken from the transaction sent from the SIS.
Description	The description of the transaction sent from the SIS.
Amount	Amount taken from the transaction sent from the SIS.
Offsetaccount type	Bank
Offset account	Bank account taken from the transaction sent from the SIS.

Additional details of the subsidiary payment transaction can be found on the Student transactions page under Student accounting > Student > Transactions.

Posting of the customer payment journal is performed automatically with one important difference in comparison to the standard posting: instead of using the summary ledger account from the customer posting profile, Anthology Finance & HCM uses the account sent from the SIS.

Subsidiary refund

When a subsidiary refund transaction is released to Anthology Finance & HCM, a Customer journal entry is created and posted. The journal name for a subsidiary refund transaction is obtained from the configuration in the Journals tab in the Student accounting parameters form. For more information, see Set Up Student Accounting Parameters.

The following table provides information about fields in the journal line created for a subsidiary refund:

Field	Value
Account type	Customer
Account	Customer account that is linked to the student record taken from the transaction sent from the SIS.
Description	The description of the transaction sent from the SIS.
Amount	Subsidiary refund amount taken from the transaction sent from the SIS.
Offset account type	Bank
Offset account	Bank account taken from the transaction sent from the SIS.
Method of payment	Method of payment that is linked to return method taken from the transaction sent from the SIS.

Additional details of the subsidiary refund transaction can be found on the Student transactions page under Student accounting > Student > Transactions.

Posting of the customer journal is performed manually by a user. During the posting instead of using the summary ledger account from the customer profile, Anthology Finance & HCM uses the accounts sent from the SIS.

Similarly, for the offset account, the main account is taken from the bank information configured in the Cash and Bank Management module.

Stipend

When the stipend transactions are released to Anthology Finance & HCM, a Customer journal entry is created.

The journal name is taken from the Student accounting parameters form, Journals tab. For more information, see Set Up Student Accounting Parameters.

The following table provides information about fields in the journal line created for a stipend:

Field	Value
Account type	Customer
Account	Customer account that is linked to the student record taken from the transaction sent from the SIS.
Description	The description of the transaction sent from the SIS.
Amount	Stipend amount taken from the transaction sent from the SIS.
Offsetaccount type	Bank
Offset account	Bank account taken from the transaction sent from the SIS.
Method of payment	Method of payment that is linked to return method taken from the transaction sent from the SIS. Note: The relation is set up on the tab of the Student accounting parameters form.

Additional details of the stipend transaction can be found on the Student transactions page under Student accounting > Student > Transactions.

Note: A stipend transaction with Check return method is considered as a pending check in Anthology Finance & HCM. A stipend transaction with EFT or Net return method is not considered as a pending check in Anthology Finance & HCM.

Posting of the customer payment journal is performed manually by a user. During the posting instead of using the summary ledger account from the customer profile, Anthology Finance & HCM uses the accounts sent from the SIS.

Similarly, for the offset account, the main account is taken from the bank information configured in the Cash and Bank Management module.

Refund

When the refund transactions are released to Anthology Finance & HCM, a Customer journal entry is created.

The journal name is taken from the Student accounting parameters form, Journals tab. For more information, see Set Up Student Accounting Parameters.

The following table provides information about fields in the journal line created for a refund:

Field	Value
Account type	Customer
Account	Customer account that is linked to the student record taken from the transaction sent from the SIS.
Description	The description of the transaction sent from the SIS.
Amount	Refund amount taken from the transaction sent from the SIS.
Offsetaccount type	Bank
Offset account	Bank account taken from the transaction sent from the SIS.
Method of payment	Method of payment that is linked to return method taken from the transaction sent from the SIS. Note: The relation is set up on the Method of payment tab of the Student accounting parameters form.

Additional details of the refund transaction can be found on the Student transactions page under Student accounting > Student > Transactions.

Note: A refund transaction with Check return method is considered as a pending check in Anthology Finance & HCM. A refund transaction with EFT or Net return method is not considered as a pending check in Anthology Finance & HCM.

Posting of the customer payment journal is performed manually by a user. During the posting instead of using the summary ledger account from the customer profile, Anthology Finance & HCM uses refund accounts that is associated with the transactions sent from the SIS.

Similarly, for the offset account, the main account is taken from the bank information configured in the Cash and Bank Management module.

During the data integration from a SIS to Anthology Finance & HCM, for a Net method of payment for Refund transactions, the information for the debit and credit account for the transactions is populated from the Debit Account and Credit Account fields in the Fund Source General Ledger Accounts configuration in Anthology Finance & HCM.

Disbursement

When disbursement transactions are released to Anthology Finance & HCM, a General journal entry is created and posted.

The journal name is taken from the Student accounting parameters form, Journals tab. For more information, see Set Up Student Accounting Parameters.

The following table provides information about fields in the journal line created for a disbursement:

Field	Value
Account type	Customer
Account	Customer account that is linked to the student record taken from the transaction sent from the SIS.
Description	The description of the transaction sent from the SIS.
Amount	Disbursement amount taken from the transaction sent from the SIS.
Offsetaccount type	Bank
Offset account	Bank account taken from the transaction sent from the SIS. Disbursement credit account that is set for the FA Fund source taken from the transaction sent from the SIS.

Additional details of the disbursement transaction can be found on the Student transactions page under Student accounting > Student > Transactions.

Posting of the general journal is performed automatically with one important difference in comparison to the standard posting: instead of using the summary ledger account from the customer posting profile, Anthology Finance & HCM uses the account that is associated with the transaction sent from the SIS.

Similarly, for the offset account, the main account is taken from the bank information configured in the Cash and Bank Management module.

During the data integration from a SIS to Anthology Finance & HCM, for a non-cash method of payment for Disbursement transactions, the information for the debit and credit account for the transactions is populated from the Debit Account and Credit Account fields in the Fund Source General Ledger Accounts configuration in Anthology Finance & HCM.

Charge

When charge transactions are released to Anthology Finance & HCM, a General journal entry is created and posted.

The journal name is taken from the Student accounting parameters > Journals tab. For more information, see Student accounting parameters (form).

The following table provides information about fields in the journal line created for a charge payment:

Field	Value
Account type	Customer
Account	Customer account that is linked to the student record taken from the transaction sent from the SIS.
Description	The description of the transaction sent from the SIS.
Amount	Charge amount taken from the transaction sent from the SIS.
Offsetaccount type	Ledger
Offset account	Offset account taken from the transaction sent from the SIS.

Additional details of the charge payment transaction can be found on the Student transactions page under Student accounting > Student > Transactions.

Posting of the general journal is performed automatically with one important difference in comparison to the standard posting: instead of using the summary ledger account from the customer posting profile, Anthology Finance & HCM uses the account sent from the SIS.

Payment

When payment transactions are released to Anthology Finance & HCM, a Customer journal entry is created and posted.

The journal name is taken from the Student accounting parameters form, Journals tab. For more information, see Set Up Student Accounting Parameters.

The following table provides information about fields in the journal line:

Field	Value
Account	Customer account that is linked to the student record taken from the transaction sent from the SIS.
Description	The description of the transaction sent from the SIS.
Amount	Payment amount taken from the transaction sent from the SIS.
Offset account type	Bank
Offsetaccount	Bank account taken from the transaction sent from the SIS.

Additional details of the payment transaction can be found on the Student transactions page under Student accounting > Students > Transactions.

Posting of the customer payment journal is performed automatically with one important difference in comparison to the standard posting: instead of using the summary ledger account from the customer posting profile, Anthology Finance & HCM uses the account sent from the SIS.

Similarly, for the offset account, the main account is taken from the bank information configured in the Cash and Bank Management module.

Revenue Recognition

When revenue recognition transactions are released to Anthology Finance & HCM, a General journal entry is created and posted.

The journal name is taken from the Student accounting parameters > Journals tab. For more information, see Student accounting parameters (form).

The following table provides information about fields in the journal line created for a revenue recognition transaction:

Field	Value
Account type	Ledger
Account	The debit account in Anthology Student to which the earned revenue amount is credited.
Description	The description of the transaction sent from the SIS.
Amount	The revenue amount earned to date for the earnings summary record in Anthology Student.
Offsetaccount type	Ledger
Offset account	The credit account in Anthology Student from which the earned revenue amount is debited.

Additional details of the revenue recognition transaction can be found on the Revenue ledger page under Student accounting > Student > Revenue ledger transactions.

Miscellaneous Receipts

When Miscellaneous Receipts transactions are released to Anthology Finance & HCM, a Miscellaneous Receipts journal entry is created and posted.

The journal name is taken from the Student accounting parameters form, Journals tab. For more information, see Set Up Student Accounting Parameters.

The following table provides information about fields in the journal line:

Field	Value
Account	Account that is linked to the Miscellaneous Receipt record taken from the transaction sent from the SIS.
Description	The description of the transaction sent from the SIS.
Amount	Amount taken from the transaction sent from the SIS.
Offset account type	Bank
Offsetaccount	Bank account taken from the transaction sent from the SIS.

Additional details of the miscellaneous payment transaction can be found on the Student transactions page under Student accounting > Students > Transactions.

Behavior of the Miscellaneous Receipt transactions:

• For a positive value in a transaction, the Ledger account for debit in a Miscellaneous Receipt transaction is set to the account number of the Bank Account created in Anthology Finance & HCM. The Ledger account for credit uses the account sent from the SIS.

• For a negative value in a transaction, the Ledger account for credit in a Miscellaneous Receipt transaction is set to the account number of the Bank Account created in Anthology Finance & HCM. The Ledger account for debit uses the account sent from the SIS.