Send Federal Work Study Earning Lines to Anthology Payroll

This topic provides the steps to send Federal Work Study (FWS) earning lines to Anthology Payroll for processing worker payroll.

Note: Users performing this task must have the System administrator / CMC: Federal work study administrator role.

The Process earning lines for payroll batch job sends the following data to Anthology payroll for processing the employee payroll:

• Worker ID (Personnel number)

• Position ID

• Earnings date

• Earning code

• Rate

• Amount

• Pay group

After the batch job is run:

• The Status of the earning lines sent to Anthology Payroll is updated as:

  • Success - When the earning lines are sent successfully to Anthology Payroll.

  • Error - When an error occurred while processing the earning lines in Anthology Payroll.

• The Description for the earning line is updated with the error message, if the Status is Error.

Prerequisites

• The earning lines in the Federal Work Study Earning Statement Lines Page should be in the Validated status.

Sending Federal Work Study Earning Lines to Anthology Payroll

1. Select the required Legal entity.

2. Navigate to the Federal Work Study earning statement lines page (under Student accounting > Federal work study > Federal work study earning statement lines).

3. Select the required earning statement lines that are in the Validated status.

4. Click the Process earning lines for payroll.

5. In the Parameters section, select appropriate values in the Pay group and Pay period dates fields.

6. (Optional) In the Records to include. click Filter and configure the required filter criteria.

7. (Optional) In the Run in the background section, configure the recurrence for the batch job.

8. Click Save.