Employers

You can use the Employers page to configure all the information about the employers with whom your institution has a career services relationship.

The employer can:

• Have multiple entries for contacts, available jobs, and entries in placement history
• Be related to a corporate entity with many other employer entities

Prerequisites

To view the page, you must have Career Services - Configuration - View authorization.

To edit the page, you must have Career Services - Configuration - Manage authorization.

Access Method

Select the Configuration tile > locate Career Services > select Employers.

Filters

By default, the grid displays all records for the campuses you are authorized to work with. You can use the drop-down at the top of the page to display only records for a specific campus.

Procedure to Add or Edit Employers

1. Select All Campuses or select a specific Campus.

2. If you want to:

   • Add a new list item, select the New button on the toolbar

   • Edit an existing list item, select the name in the list

3. Review, specify, or change the following values.

   Campuses The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item. Corporate Office Location The location/address associated with the item or person. Employer Groups The name of the employer group. If you are selecting a group and your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus that you are assigned to. If you are selecting a group, it can also be filtered to display groups where you are the owner, public groups, and private groups where you have been given access.

   Industry Indicates the industry to which the employer belongs. Industry codes are configured under Career Services. Locations The location/address associated with the item or person. Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file). Primary Location Select the primary location for the employer. The options available for selection are those locations that are selected in the Locations field and are marked Active.

4. If your institution selected:

   • Global for Enable Duplicate Employer Check, Anthology Student checks to make sure the an employer with the same name does not exist for any campus when you specify the Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

   • Campus Based for Enable Duplicate Employer Check, Anthology Student checks to make sure there an employer with the same name does not exist for the campus when you specify Name and select the Campuses The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

   If either option is selected and it finds a duplicate, Anthology Student displays a dialog. If you have the permission Allow User to Override Duplicate Employer Check, you can select Override and add the duplicate employer. Otherwise, you must select the record for an existing employer in the list by selecting the Use Selected Record button.

5. In Company Information, specify or change the values.

   City The name of the city where the building, person, or organization is located. Country The country of residence. If you are specifying a country, the field defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country. County The county for the address. Email Address Indicates a general e-mail address for the employer. You can enter e-mail addresses for individual employer contacts under the Contacts tab. Extension Extension for the phone number. Fax Number The number where a facsimile (fax) can be received. Note Area that displays, or that you can use, to specify comments or additional information related to the record or subject.

   Phone Number Phone number associated with the record. The format depends on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens). Postal Index Number Specifies a 4-digit PIN number that the employer can use when visiting your school's website to enter available jobs. State If within the United States, the name of the state. Street Address The street address. For student addresses, if an address exceeds 40 characters, the additional characters in the address line will not be extracted and sent to COD but will be truncated. For this property, the Sdvanced Search Operator list displays the Starts With option only. Website Address The employer's website. ZIP Code/Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city, state, or both, the list contains the valid ZIP codes.

6. If you want to save and: 

   • Continue making changes, select the Save button

   • Continue to add another item to the list, select the Save & New button

   • Close, select the Save & Close button

Procedure to Add or Edit Detail Settings

You can use the Detail Settings page to configure details for an employer record.

1. Select the Configuration tile > locate Career Services > select Employers> select the New button and specify the general information or select an existing employer in the list > select the Detail Settings tile.

2. Review the values of the records in the grid.

   Allow Online Access This check box is enabled if online access is allowed for this employer. Career Fields The career field associated with the employer. Career Services Advisor First and last name of the Career Services Advisor. By default the list is sorted by first name. Employer Type Indicates the employer type. The options are employer only, intern/extern only, or both.

   Fee You can select Yes or No based on whether your school charges the employer a fee for placing students with the employer. When you set the Fee field to Yes, the field to the right of the Fee field allows you enter a description or an amount. Fee Amount The fee amount your school charges the employer for placing students with the employer. Practicum Site This check box is enabled if the employer is a practicum site. Soft Skills Select options from the form to associate soft skills to the employer contact.

3. If you want to save and: 

   • Continue making changes, select the Save button

   • Close, select the Save & Close button

Procedure to Add or Edit Employer Contacts

You can use the Contacts page to add or edit employer contacts. You can add multiple employer contacts for each employer. While adding a new employer, you must save the Employer (Address) record before the Contact tile is enabled.

1. Select the Configuration tile > locate Career Services > select Employers> select the New button and specify the general information or select an existing employer in the list > select the Contact tile.

2. If you want to: 

   • Add a new list item, select the New button on the toolbar

   • Edit an existing list item, select the name in the list

3. Review, specify, or change the following values.

   Active Specifies whether the associated record is active. Contact Attributes Properties used to group characteristics for employer contacts. Contact Is Staff Member? Select the name of the contact if it is a staff member of the campus. Contact Type The type of contact. Contact types are configured by your institution. First Name The first name of the student. staff member, or other person.

   Job Skills Indicate the job skills associated with a job title for the selected campus. Job skills are populated when configuring a job under Career Services > Employers. Last Name The last name of the student, staff member, or other person. Primary Contact The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file). Soft Skills Select options from the form to associate soft skills to the employer contact. Title The title for the person associated with the record.

4. In Contact Information, review, specify, or change the following values.

   City The name of the city where the building, person, or organization is located. Country The country of residence. If you are specifying a country, the field defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country. Email Address Indicates a general e-mail address for the employer. You can enter e-mail addresses for individual employer contacts under the Contacts tab. Extension Extension for the phone number. Fax The number where a facsimile (fax) can be received. Phone Number Phone number associated with the record. The format depends on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens).

   Phone Number 2 Phone number associated with the record. The format depends on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens). Phone Number 2 Type The type of the alternate phone number. State If within the United States, the name of the state. Street Address The street address. For student addresses, if an address exceeds 40 characters, the additional characters in the address line will not be extracted and sent to COD but will be truncated. For this property, the Sdvanced Search Operator list displays the Starts With option only. ZIP Code/Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city, state, or both, the list contains the valid ZIP codes.

5. If you want to forward a contact, select the required contact record and select the Forward Contact button on the toolbar. Anthology Student creates and displays the new task to forward the employer contact information.

   To use the Forward Contact button, you must have Contact Manager - Task - Edit, New, and View authorization.

6. If you want to save and: 

   • Continue making changes, select the Save button

   • Continue to add another item to the list, select the Save & New button

   • Close, select the Save & Close button

Procedure to Add or Edit Jobs

You can use the Jobs page to add or edit an available job for an employer. You can also indicate the number of openings available for the job.

If you want the Position list on the Placements & Internships list to display the name of the job, you must specify a value for Description. If you do not specify a value for Description, the name in the Position list will display null, and your staff members will have to select the job based on the code.

1. Select the Configuration tile > locate Career Services > select Employers > select the New button and specify the general information or select an existing employer in the list > select the Jobs tile.

2. If you want to: 

   • Add a new list item, select the New button on the toolbar

   • Edit an existing list item, select the name in the list

3. Review, specify, or change the following values.

   Active Specifies whether the associated record is active. Apply Directly To Employer Specify whether job applicant are to apply directly to the employer. Available From Specifies when the employer will first accept applications for this job and defaults to the current date. You can modify the date, if needed. Available To Specifies the date after which applications will no longer be accepted. Contact Select one of the previously established contacts or enter a new name. Exact Job Title Specifies the exact title for the job. Externship Type Select this option to specify the Internship/Externship job type. The options are: - Open Externship Type: The school can place a student in the position at any time. - Closed Externship Type: The employer has placed limits on which students or when students can be placed in the position. - Hire Externship Type: The externship position can lead to future permanent employment. Fee Specify whether your institution charges a fee for placing a student in this job. Full Time Or Part Time You can select this option for full or part time as it applies to the available job. Job Category Specifies the category to which the job is related. Job Categories are configured by your institution. You cannot select a Job Category associated with a campus if you do not have permissions for that campus. Job Description The job description is a written narrative that describes the general tasks or other related duties and responsibilities of a position. Example: The Human Resources Manager will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices. Job Location Select the drop-down list to associate the location to each individual job. Job Openings Specify the number of openings or positions available.

   Job Skills Indicate the job skills associated with a job title for the selected campus. Job skills are populated when configuring a job under Career Services > Employers. Job Source Describes how was the student placed in the job. The job sources are configured by your institution. Job Status Indicates the status of the available job. The options are Available, Pending, Filled, Cancelled, Unable to Fill, and Closed. Job Title The title for the job. Job titles are configured by your institution. Job Type The name of the item in the Applies To column. For example, if the column contains Program, the name of the program. Jobs Filled Select this field each time a student is placed in one of the openings. This field is Read-only. Note Area that displays, or that you can use, to specify comments or additional information related to the record or subject. Pay Rate Low You can enter the hourly wage in Pay Rate Low if the job is hourly and leave the Salary High field blank. Resume Required Select this check box if a resume is required with the job application. Salary High Enter the low value in Pay Rate Low and the high value in Salary High, if the job has a salary range. Work Days Specify the normal work days for the available job. This field accepts up to 7 characters which represent the days of week that the job requires. Work Hours Specify the normal work hours for the available job.

4. In Benefits, review, specify, or change the following values.

   Available Benefits Specify whether the job comes with employee benefits. Benefits Allowed Select this option to specify whether the job benefits are for the employee.

   Job Benefits Note Area that displays, or that you can use, to specify comments or additional information related to the record or subject.

5. In Publish Job Online, review, specify, or change the following values.

   Available Online Specify the date when the job will be available for applications online. Online Expiration Specify the date of expiration for online application to the job. Publish Online Select this check box to launch the Publish Online form that allows you to configure how the data is displayed online.

   Show Job Comments Online Specify whether to show the job comments online. Show Salary Online Specify whether to show the salary online.

6. To search for a job for a candidate, select the required job record and select the Job Candidate Search button on the toolbar. Anthology Student displays the Job Candidates Search processes page (Select the Processes tile > locate Career Services > select Job Candidate Search. ). For more information, refer to Job Candidate Search.

7. If you want to save and: 

   • Continue making changes, select the Save button

   • Continue to add another item to the list, select the Save & New button

   • Close, select the Save & Close button

Procedure to Review Placement History

You can use the Placement History page to create and link records to the employer. You can only view these records.

1. Select the Configuration tile > locate Career Services > select Employers> select the New button and specify the general information or select an existing employer in the list > select the Placement History tile.

2. Review the values on the page.

   Date Placed The date when the placement record was posted. Fee Indicates whether a fee was charged for posting the placement record. Graduation Date The date when the student graduated or is scheduled to graduate from the program version. Job The title of the job. The drop-down list displays only active jobs. If you are selecting a job in a list, it contains the job titles configured for the employer that you selected.

   Job Id Specifies a unique number assigned to this job. The number Anthology Student generates for the job. Program Version The program version associated with the student or item. Status The status of the item specified in the record. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.

3. If you want to edit placement history data, select the name of the student. Anthology Student displays the Placements & Internships details of the student.

Additional Information for Countries and Employer Phone Numbers

If the record for an employer or employer contact does not have a country selected, Anthology Student automatically formats the phone number for the employer and employer contact as (###) ###-####. If you change the: 

• Country for an employer or employer contact, Anthology Student updates the format of the phone number

• Format of the phone number for a country, the phone number in the records for the employer and employer contact are automatically updated