Add Information for International Students

You can use the page to add the information for international students (such as their foreign address, US address, and their dependents). If your institution is using Anthology Student to extract data and export data to the Student and Exchange Visitor Information System (SEVIS), the information on this page will be sent to SEVIS.

If your institution has configured the campus to also require review by the Designated School Officials (DSOs) or Responsible Officers (ROs), the information must be reviewed and accepted or rejected before they are sent to SEVIS in the next SEVIS transmission.

When the status is R (Ready to be transmitted), the information will be sent to SEVIS in the next SEVIS transmission.

Some of the actions cannot be performed and some of the fields will be disabled until the student has been exported and accepted by SEVIS. Once accepted, the Trans Status will be changed to A, the SEVIS ID field will show their ID with SEVIS, and you can update the information and take the actions. For example, you will be able to add employment information and notify SEVIS when their program is complete. For students with Trans Status of A, refer to Make Updates and Take Action for Students Accepted by SEVIS.

Prerequisites

You must have:

Common - Student - View authorization

To edit information, Contact Manager - Student International - Edit authorization

Your institution must have configured the campus to:

Accept international students
Extract data to SEVIS and configured the options for SEVIS

To add the information for a student, the student must still have a Transmission Status of:

Blank
R (Ready to be Transmitted)
D (Ready for DSO Review)

If the status is E indicating the student was not accepted by SEVIS, you can change the status back to R again to make the corrections or add any missing data.

For an international student to be accepted by SEVIS, these values must be completed on their Student Profile.

Last Name
First Name
Middle Name (if applicable)
Gender
DOB
Email
Address (If you did not specify their address on their Student Profile, you can specify it on this page as well.)

Additionally, for F-1/M-1 visa type students, your institution must have configured the following authorizations:

Common - Student - View authorization

Financial Aid - Student Academic Year - Calculate authorization
If the student received financial aid from a previous institution, you should use the NSLDS tile to add the NSLDS award information before you use the Awarding tile to award aid so that Anthology Student can determine if there are overlapping loan periods and validate the awards. For more information, refer to Background for NSLDS and Overlapping Loans.
The student must be enrolled and the program version must be configured to allow financial aid packaging.

Access Method

Select the Students tile > select the name in the Students list > expand Contact Manager > select the International tile.

Procedure to Add the Information

Under General, review and specify the values.

Expected Start The date the student is expected to start enrollment at your institution.

Form Purpose The action associated with a visa type for an international student. The actions depend on the value for Transmission Status. If the status is R or D, the list displays actions for a new student. If the Transmission Status displays A (Accepted), you can select actions for making changes and communicating other changes with SEVIS. Action is enabled only if you select either F-1, M-1, or J-1 visa type. For F-1/M-1 Visa type, you can perform the following actions: Authorization Drop Below Full Course, Complete Program, Extend Program, Defer Attendance, Disciplinary Action, Terminate Student, Student Registration, Edit Personal Data, Edit Program Info, Edit Student Financial, Edit Dependent, Add Dependent, Off Campus Employment, New CPT Employment, New OPT Employment. For J-1 Visa type, you can perform the following actions: Add Dependent, Amend Program, Validate Program Participation, Edit Biographical Information, Add Site of Activity, Delete Site of Activity, Update Subject, Financial Update, EV Matriculation,Correct Infraction, Terminate EV, Shorten Program, Edit Dependent, and EV Extension. For information, refer to Make Updates and Take Actions for Students Accepted By SEVIS.

SEVIS ID An eleven-character identifier assigned to the student or dependent by INS.

Total Cost The total cost based on the sum of Total Dependent Expenses, Insurance Cost, and Cost of Attendance (COA). The information on Total Dependent Expenses is entered on the Dependent Data tab. The information on Insurance Cost is entered on the Student Info tab. The information on Cost of Attendance (COA) is entered on the Program tab.

Transmission Status Indicates whether the SEVIS information is either ready to be transmitted (R) or ready for DSO Review (D). Transmission Status is enabled only if you select either F-1, M1, or J-1 visa type. Transmission Status is disabled and empty if the student is not enrolled. Date of Birth in the Student Profile must be populated if Transmission Status is either R or D, and Visa Type is either F-1, M-1, or J-1. E indicates an error that you can investigate in the import file (Select the Processes tile > expand Contact Manager > select SEVIS Transmission > History tab.) S indicates that the file has been sent to SEVIS and is waiting on a response.

Visa Type The visa type assigned to the international student. This value is required if you select a Transmission Status of Ready to Send (R) or DSO Review (D). While you can configure visa types, Anthology Student only transmits information for F1, M1, and J1 to SEVIS.

Under Student Information, review the values.

Birth City The city the student or person was born. For international students, the Birth City field is required when the Visa type is J-1, Trans Status is either R or D and Action is ‘Begin New program’ or ‘Continuing Exchange Visitor'.

Country of Citizenship The country that the international student or person is a citizen of. The Country of Citizenship field is required when the Visa type is J-1, Trans Status is either R or D and Action is ‘Begin New program’ or ‘Continuing Exchange Visitor'.

Designated School Officials/RO The Designated School Official (DSO) or Responsible Officer (RO) from staff members defined as DSO/ROs.

International Advisor (Default Campus Advisors) The advisor assigned to the international student. This value is enabled only if the student is enrolled in a program version.

ITIN/Tax ID The nine-character identifier issued to the student by the IRS.

Under Student Information, inHealth Insurance Information, specify or change the values.

Health Insurance End Date End date for the student's health insurance coverage.

Health Provider Name of the student's health insurance provider.

Notes Area you can use to specify comments or additional information. For international students, notes or comments is a required field if you select either F-1 or M-1 with Trans Status set to R or D and Action is "Other". The phone number. The format will depend on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens).

Proof of Health Insurance Indicates if the student submitted proof of adequate health insurance to the institution. This information is required only for a student with a J-1 visa.

If you have selected F-1/M-1 in Visa Type

Under F-1/M-1 Information, in Data, review the values.

Commuter The student commutes to the United States of America to study at the institution.

Country of Birth The country of birth indicated in the student or person's passport. For J-1 visas, the Country of Birth field is required when Transmission Status is D or R and Action is Begin New Program or Continuing Exchange Visitor.

Criminal Conviction The student holds a criminal record.

English Proficiency Met Indicates if the student has submitted proof of meeting the English proficiency requirement.

English Proficiency Not Required Reason The reason the English language proficiency is not a requirement for the program version. This is a SEVIS requirement.

English Proficiency Required Indicates that an international student is required to submit test scores as proof of English proficiency.

Last Permanent Resident Country The country that the student or person was a citizen of or held a permanent residence status before their current United States (US) visa. For J-1 visas, the Last Permanent Resident Country field is required when Transmission Status is D or R and Action is Begin New Program or Continuing Exchange Visitor.

Remarks for I-20 Any remarks included in the student's I-20.

Transfer From The institution that the student is transferred from.

Under F-1/M-1 Information, in Funds, review the values.

Employment Funds The funds generated by the student by working in the institution.

Funding Remarks Any SEVIS remarks included in the 1-20 related to the funding information submitted by the student.

Name (Employment Funds) The name or description associated with Employment Funds.

Name (Other Funds) The description associated with Other Funds

Name (School Funds) The name or description for the proof of funds submitted by the sponsoring institution.

Other Funds Any other proof of funds submitted by the student to the institution.

Personal Funds The proof submitted by the student to denote the cost of education and living expenses.

School Funds The proof of funds submitted by the sponsoring institution.

Under F-1/M-1 Information, in Authorization to drop below full course load, review the values.

Authorization End Date The end date after which the authorization is no longer applicable.

Authorization Reason The reason to enable the student to drop the course load.

Authorization Remarks Any remarks or notes associated with the authorization.

Authorization Start Date The start date when the authorization is applicable.

Under Immigration Information, review the values.

Passport Expiration Date The date the student's passport expires.

Passport Issuing Country The country where the passport was issued.

Passport Number The passport number included in the student's passport.

Visa Expiration Date The date when the visa expires.

Visa Issue Date The date when the visa was issued.

Visa Issue Place The place where the visa was issued.

Visa Number The visa foil number printed on the bottom right side of the visa document.

Under Immigration Information, in I-94, review the values.

I-94 Duration of Status Indicator The indicator of the duration that the international student is allowed to stay in the US and is recorded upon entry in the I94 and I-20 documents.

I-94 Expiration Date The date the I-94 validity expires.

I-94 Number The 11-digit admission number on the I-94 record.

I-94 Port of Entry The airport where the student first lands in the United States of America.

I-94 Port of Entry Date The date when the student enters the United States of America.

Under Program, specify or change the values. Additional fields are displayed when you select F-1/M-1 as the Visa Type.

You must select a Primary Major, Secondary Major, and Minor. SEVIS requires the values to accept the student. If the student does not have a secondary major or a minor, select None (00.0000).

Education Level The previous education level of the student.

Enrollment Status The enrollment status included in the student's Enrollment record. For example, Full Time.

Institutional Charges Amounts paid directly to the institution. They appear on the student ledger card and are counted as revenue for your institution. For example, tuition is an institutional charge. In most cases, travel is not an institutional charge. If your institution configured a default budget for the program version or you select a budget in the Budget Definition list, Anthology Student displays the values from the budget. If you select the check box, Anthology Student automatically updates the values for Total Budget and Total Institutional to include the amounts. For the definition of an institutional charge, refer to the FSA handbook.

Living Expenses The expenses included for room and board.

Minor The minor included in the student's degree.

Name The description associated with the other expenses.

Notes Area that displays, or that you can use, to specify comments or additional information.

Other Expenses Any other expenses that are not included in the cost of attendance.

Primary Major The primary major included in the student's degree.

Program End Date The end date of the program version.

Program Start Date The start date of the program version.

Secondary Major If the student is pursuing a secondary major, select the secondary major.

Student Status Specifies the status of the prospect or student at your institution. Statuses vary by institution. They are configured by your institution. If you change the status for a student, a dialog is displayed so that you can confirm the change. If there are also tasks associated with the previous status, Anthology Student displays a dialog that you can use to select the tasks to keep and the tasks to close with the result of canceled.

Under Dependent Information, review the values. To add or edit the values, you must use the Form Purpose The action associated with a visa type for an international student. The actions depend on the value for Transmission Status. If the status is R or D, the list displays actions for a new student. If the Transmission Status displays A (Accepted), you can select actions for making changes and communicating other changes with SEVIS. Action is enabled only if you select either F-1, M-1, or J-1 visa type. field.

Expenses The expenses incurred by the student or the student's dependent.

First Name The first name of the student or person.

Gender The gender of the student or person. The values that can be selected are configured by your institution.

Last Name The last name of the student or person.

Relationship The dependent's relationship with the student.

SEVIS ID An eleven-character identifier assigned to the student or dependent by INS.

Status The associated School Status on the student's enrollment.

Suffix Select the suffix for student or person's name. Anthology Student displays the description of the suffix. For example, Anthology Student displays Third instead of III.

Under Transmission Information, review the values.

Batch ID The batch ID of the transmission file.

Control The row number of the transmission batch.

Date Exported The date when the file was exported.

Date Imported The date when the transmission file was received.

Result Message The message that is returned after the transmission is submitted.

Under Employment Authorization, review the values. To add or edit the values, you must use the Form Purpose The action associated with a visa type for an international student. The actions depend on the value for Transmission Status. If the status is R or D, the list displays actions for a new student. If the Transmission Status displays A (Accepted), you can select actions for making changes and communicating other changes with SEVIS. Action is enabled only if you select either F-1, M-1, or J-1 visa type. field. For more information, refer to Make Updates and Take Action for Students Accepted by SEVIS.

Off Campus Employment

Employment Reason The reason for the student's application for training related to the course of study.

Recommendation Note Any note or description included in the off campus employment recommendation.

Recommended Denotes if the student is recommended for off campus employment.

Curricular Practical Training (CPT)

Application Date The date when the application was processed.

Approval Date The date when the internship application for CPT or OPT was approved.

Course Relevance Note Information denoting the relevance of the current internship to the student's degree.

Employer The name of the employer. If you are selecting the employer from a list, it contains the names of all the employers configured for your institution.

Employment End Date The date when the student completed their internship (either CPT or OPT) with the sponsoring employer.

Employment Start Date The date when the student started their internship (either CPT or OPT) with the sponsoring employer.

Full Time Denotes the employment or training is more than 20 hours per week.

Optional Practical Training (OPT)

Application Date The date when the application was processed.

Approval Date The date when the internship application for CPT or OPT was approved.

Course Relevance Note Information denoting the relevance of the current internship to the student's degree.

Employer The name of the employer. If you are selecting the employer from a list, it contains the names of all the employers configured for your institution.

Employment End Date The date when the student completed their internship (either CPT or OPT) with the sponsoring employer.

Employment Start Date The date when the student started their internship (either CPT or OPT) with the sponsoring employer.

Full Time Denotes the employment or training is more than 20 hours per week.

Under Address, select Copy from Student Profile Include address information from the values stored in the student's profile. to copy the address from the student profile, or specify the following values under Foreign Address and US Address, as applicable.

SEVIS requires both a foreign and US address to accept a student.

City The name of the city.

Country The country of residence. If you are specifying a country, it defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country.

Email Address The email address.

Phone Number The phone number. The format depends on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens).

Street Address The street address. For student addresses, if an address has more than 40 characters, the additional characters in the address line will not be extracted to be sent to COD but will be truncated.

Work Phone Number (person) The work telephone number for the student, staff, or person. The format will depend on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens). When a student is placed in a job using student placement, the program automatically updates the number with the phone number for the employer. If it applies, the extension is also updated.

ZIP Code/Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city or state or both, the list contains the valid zip codes.

Select Save to save the changes.

If you have selected J-1 in Visa Type

Under J-1 Information, in Data, review the values.

Category The Category for the J-1 student or exchange visitor. The Category field is required when Transmission Status is D or R and Action is Begin New Program or Continuing Exchange Visitor.

EV Matriculation The Matriculation information for the J-1 student.

Form Number The 11 character SEVIS ID Number printed on each DS-2019 form. The Form Number field is required when the Visa Type is J-1, Transmission Status is either D or R, and Action is Continuing Exchange Visitor.

Infraction Type The type of infraction associated with the J-1 visa. For example, minor infractions such as failure to extend a participant's program before the specified end date on the DS-2019 form.

Position The position of the J-1 participant. The Position field is required when Transmission Status is D or R and Action is Begin New Program or Continuing Exchange Visitor.

Remarks for IAP-66/DS-2019 Remarks included in the international student's DS-2019 or the earlier form IAP-66.

Subject Includes the program's subject code and description for the J-1 visa. The Subject field is required when Transmission Status is D or R and Action is Begin New Program or Continuing Exchange Visitor.

Under J-1 Information, in Funds, review the values.

Bi-National Commission Fund Joint research funds between two specified countries.

Non Immigration Fund Funds carried by the student to enter the United States (US).

Other Funds Any other proof of funds submitted by the student to the institution.

Personal Funds The proof submitted by the student to denote the cost of education and living expenses.

Program Sponsor The sponsor designated by a state department as authorized to issue the certificate of eligibility to the student or exchange visitor.

US Government Agency 1 The government agency sponsoring the J-1 participant in the government visitor program.

US Government Agency 1 Fund The proof of funds submitted by the sponsoring government agency.

US Government Agency 2 The government agency sponsoring the J-1 participant in the government visitor program.

US Government Agency 2 Fund The proof of funds submitted by the sponsoring government agency.

US International Org 1 The international organization, such as the united nations, sponsoring the J-1 participant or exchange visitor.

US International Org 1 Fund Amount The proof of funds submitted by the international organization.

US International Org 2 The international organization, such as the united nations, sponsoring the J-1 participant or exchange visitor.

US International Org 2 Fund Amount The proof of funds submitted by the international organization.

Under J-1 Information, in Site of Activity, specify or change the values.

Active Specifies whether the associated record is active.

Campus The campus where the student or students were enrolled.

Under Immigration Information, review the values.

Passport Expiration Date The date the student's passport expires.

Passport Issuing Country The country where the passport was issued.

Passport Number The passport number included in the student's passport.

Visa Expiration Date The date when the visa expires.

Visa Issue Date The date when the visa was issued.

Visa Issue Place The place where the visa was issued.

Visa Number The visa foil number printed on the bottom right side of the visa document.

Under Immigration Information, under I-94, review the values.

I-94 Duration of Status Indicator The indicator of the duration that the international student is allowed to stay in the US and is recorded upon entry in the I94 and I-20 documents.

I-94 Expiration Date The date the I-94 validity expires.

I-94 Number The 11-digit admission number on the I-94 record.

I-94 Port of Entry The airport where the student first lands in the United States of America.

I-94 Port of Entry Date The date when the student enters the United States of America.

Under Program, specify or change the values. Additional fields are displayed when you select F-1/M-1 as the Visa Type.

You must select a Primary Major, Secondary Major, and Minor. SEVIS requires the values to accept the student. If the student does not have a secondary major or a minor, select None (00.0000).

Education Level The previous education level of the student.

Enrollment Status The enrollment status included in the student's Enrollment record. For example, Full Time.

Living Expenses The expenses included for room and board.

Minor The minor included in the student's degree.

Name The description associated with the other expenses.

Notes Area that displays, or that you can use, to specify comments or additional information.

Other Expenses Any other expenses that are not included in the cost of attendance.

Primary Major The primary major included in the student's degree.

Program End Date The end date of the program version.

Program Start Date The start date of the program version.

Secondary Major If the student is pursuing a secondary major, select the secondary major.

Expenses The expenses incurred by the student or the student's dependent.

First Name The first name of the student or person.

Gender The gender of the student or person. The values that can be selected are configured by your institution.

Last Name The last name of the student or person.

Relationship The dependent's relationship with the student.

SEVIS ID An eleven-character identifier assigned to the student or dependent by INS.

Status The associated School Status on the student's enrollment.

Suffix Select the suffix for student or person's name. Anthology Student displays the description of the suffix. For example, Anthology Student displays Third instead of III.

Under Transmission Information, review the values.

Batch ID The batch ID of the transmission file.

Control The row number of the transmission batch.

Date Exported The date when the file was exported.

Date Imported The date when the transmission file was received.

Result Message The message that is returned after the transmission is submitted.

Under Employment Authorization, review the values. To specify values in these fields, the student must have been exported and accepted by SEVIS. For more information, refer to Make Updates and Take Action for Students Accepted by SEVIS.