Make Updates and Take Action for Students Accepted by SEVIS

For international students who have been exported and accepted by the Student and Exchange Visitor Information System (SEVIS), you can use the International page to:

Make changes to the information. For example, you can change their US address when they move. If appropriate, Anthology Student also updates the information on their Student Profile.
Communicate other changes to SEVIS using actions you select in the Form Purpose field. For example, you will be able to add employment information and notify SEVIS when their program is complete.

If your institution has configured the campus to also require review by the Designated School Officials (DSOs) or Responsible Officers (ROs), the information must be reviewed and accepted or rejected before they are sent to SEVIS in the next SEVIS transmission.

When the status is R (Ready to be transmitted), the information will be sent to SEVIS in the next SEVIS transmission.

For information about the values to specify for the fields on the dialogs, refer to the User Manual for School Users of the Student and Exchange Visitor Information System (SEVIS) at https://www.ice.gov/sevis.

Prerequisites

You must have:

Common - Student - View authorization

Contact Manager - Student International - Edit authorization

Your institution must have configured the campus to:

Accept international students
Extract data to SEVIS and configured the options for SEVIS

The student must have a Trans Status of A and there must be an ID in the SEVIS ID field.

Prerequisite and Details for Actions

Anthology Student only lists actions in the Action field that you can take for a student.

The types of changes you can make depend on the type of visa for the student and their status. A student has a status of:

Initial if they have been accepted by SEVIS
Active if the required action code was taken for the visa type

To make a student active for a:

F1 or M1 visa type, you must have specified action code 08 (Student Registration)
J1 visa type, you must have specified action code 27 (Validate Program Participation)

The tables list the possible actions you can take for the visa types and the required status.

These are the action codes for the F1 and M1 visa types.

Action Code for F1 and M1	Action Description	Required Status
Action Code for F1 and M1	Action Description	Initial	Active
2	Authorization Drop Below Full Course		X
3	Complete Program		X
4	Extend Program		X
5	Defer Attendance	X	X
6	Disciplinary Action		X
7	Terminate Student	X	X
8	Student Registration	X	X
10	Edit Personal Data	X	X
13	Edit Program Info	X	X
14	Edit Student Financial	X	X
16	Edit Dependent	X	X
19	Add Dependent	X	X
20	Off Campus Employment		X
21	New CPT Employment		X
22	New OPT Employment		X

These are the action codes for the J1 visa type.

Action Code for J1	Action Description	Required Status
Action Code for J1	Action Description	Initial	Active
26	Amend Program	X
27	Validate Program Participation	X
28	Edit Biographical Information	X
29	Add Site of Activity	X
30	Delete Site of Activity	X
31	Update Subject	X
32	Financial Update	X
33	EV Matriculation		X
34	Correct Infraction		X
35	Terminate EV		X
36	Shorten Program		X
39	Add Dependent	X
40	Edit Dependent	X
41	EV Extension		X

Access Method

Select the Students tile > select the name in the Students list > expand Contact Manager > select the International tile.

Procedure to Add Changes

In General, review or change the Visa Type The visa type assigned to the international student. This value is required if you select a Transmission Status of Ready to Send (R) or DSO Review (D). While you can configure visa types, Anthology Student only transmits information for F1, M1, and J1 to SEVIS. and select the

Form Purpose options for F-1/M-1 in Visa Type

Under Authorization Drop Below Full Course, specify or change or review the values. Select Save to save the changes.

Auth End Date The end date after which the authorization is no longer applicable.

Auth Start Date The start date when the authorization is applicable.

DBF Remarks Any remarks or notes associated with the authorization.

Under Complete Program, specify or change or review the values. Select Save to save the changes.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Under Extend Program, specify or change or review the values. Select Save to save the changes.

Explanation Describe the reason.

Program End Date Indicate the program end date.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Under Defer Attendance, specify or change or review the values. Select Save to save the changes.

Program Start Date The start date of the program version.

Iss Date Indicate the Iss Date. This allows students to defer their admission to a later date, rather than starting their program at the originally scheduled time.

Program End Date Indicate the program end date.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Under Disciplinary Action, specify or change or review the values. Select Save to save the changes.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Under Terminate Student, specify or change or review the values. Select Save to save the changes.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Terminate Reason Indicate the reason for which you want to terminate the student dependent, like spouse or children. The options are: Absent from country for five months, Authorized early withdrawal, Change of status approved, Change of status denied, Change of status withdrawn, Death, Expulsion, Failure to enroll, No show - Manual Termination, Otherwise failing to maintain status, Suspension, Transfer student no show, Unauthorized drop below full course study, Unauthorized drop below full course time exceeded, Unauthorized employment, Unauthorized withdrawal, Violation of change of status requirements.

Under Student Registration, specify or change or review the values. Select Save to save the changes.

Current Session End Date Indicates the end date of the current session.

Current Session Start Date Indicates the start date of the current session.

Commuter The student commutes to the United States of America to study at the institution.

Next Session Start Date Indicates when the next session will start.

Session Indicates the session.

Foreign Address

City The name of the city.

Country The country of residence. If you are specifying a country, it defaults to the country for the campus. The country also determines the format of phone numbers. If you change the country, the phone numbers are automatically reformatted to the format for that country.

Street Address The street address. For student addresses, if an address has more than 40 characters, the additional characters in the address line will not be extracted to be sent to COD but will be truncated.

ZIP Code/Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city or state or both, the list contains the valid zip codes.

US Address

City The name of the city.

State If within the United States, the name of the state.

Under Edit Personal Data, specify or change or review the values. Select Save to save the changes.

Country of Citizenship The country that the international student or person is a citizen of. The Country of Citizenship field is required when the Visa type is J-1, Trans Status is either R or D and Action is ‘Begin New program’ or ‘Continuing Exchange Visitor'.

Country of Birth The country of birth indicated in the student or person's passport. For J-1 visas, the Country of Birth field is required when Transmission Status is D or R and Action is Begin New Program or Continuing Exchange Visitor.

Commuter The student commutes to the United States of America to study at the institution.

Date of Birth The date of birth (DOB) in the format MM/DD/YYYY.

Expenses The expenses incurred by the student or the student's dependent.

First Name The first name of the student or person.

Gender The gender of the student or person. The values that can be selected are configured by your institution.

Last Name The last name of the student or person.

Relationship The dependent's relationship with the student.

SEVIS ID An eleven-character identifier assigned to the student or dependent by INS.

Status The associated School Status on the student's enrollment.

Suffix Select the suffix for student or person's name. Anthology Student displays the description of the suffix. For example, Anthology Student displays Third instead of III.

Visa Type The visa type assigned to the international student. This value is required if you select a Transmission Status of Ready to Send (R) or DSO Review (D). While you can configure visa types, Anthology Student only transmits information for F1, M1, and J1 to SEVIS.

Foreign Address

City The name of the city.

US Address

City The name of the city.

State If within the United States, the name of the state.

Under Edit Program Info, specify or change or review the values. Select Save to save the changes.

Education Level The previous education level of the student.

Eng Prof Met Indicates if the student has submitted proof of meeting the English proficiency requirement.

Eng Prof Required Indicates that an international student is required to submit test scores as proof of English proficiency.

Minor The minor included in the student's degree.

Prog Remarks Area that displays, or that you can use, to specify comments or additional information.

Primary Major The primary major included in the student's degree.

Reason EP Proficiency Not Req The reason the English language proficiency is not a requirement for the program version. This is a SEVIS requirement.

Secondary Major If the student is pursuing a secondary major, select the secondary major.

Under Edit Student Financial, specify or change or review the values. Select Save to save the changes.

Academic Term Indicate the academic term month.

Employment Funds The funds generated by the student by working in the institution.

Fund Remarks Any SEVIS remarks included in the 1-20 related to the funding information submitted by the student.

Dependent Expense The expenses incurred by the student or the student's dependent.

Other Expense Indicate any other expense.

Employment Indicate the amount generated through employment.

Fund Remarks Area that displays, or that you can use, to specify comments or additional information.

Living Expenses The expenses included for room and board.

Other Funds Any other proof of funds submitted by the student to the institution.

Other Fund Descrip The description associated with Other Funds

Other Exp Descrip Any other expenses that are not included in the cost of attendance.

Personal Funds The proof submitted by the student to denote the cost of education and living expenses.

School Funds The proof of funds submitted by the sponsoring institution.

School Fund Descrip The name or description for the proof of funds submitted by the sponsoring institution.

Tuition The cost of tuition. If a fee schedule is entered for the student's enrollment, the default tuition is the Tuition value in the fee schedule. If your institution configured a default budget for the program version or you select a budget in the Budget Definition list, Anthology Student displays the value from the budget. You can change the value.

Under Edit Dependent, specify or change or review the values. Select Save to save the changes.

Birth City The city the student or person was born. For international students, the Birth City field is required when the Visa type is J-1, Trans Status is either R or D and Action is ‘Begin New program’ or ‘Continuing Exchange Visitor'.

Date of Birth The date of birth (DOB) in the format MM/DD/YYYY.

First Name The first name of the student or person.

Edit Dependant Edit dependent information.

Effective Date Indicate the effective date.

End Status Reason Indicate the reason for ending the status.

Gender The gender of the student or person. The values that can be selected are configured by your institution.

Last Name The last name of the student or person.

Middle Name The middle name of the student or person.

Relationship The dependent's relationship with the student.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Suffix Select the suffix for student or person's name. Anthology Student displays the description of the suffix. For example, Anthology Student displays Third instead of III.

Last Perm. Residence

Termination Reason Indicate the reason for which you want to terminate the student. The options are Failure to pursue EV program activities, Failure to maintain health insurance, Conviction of a crime, Disciplinary action, Engaging in unauthorized employment, Violating sponsor rules governing the program, Violating exchange visitor program regulations, Failure to maintain a full course of study, Involuntary suspension, Failure to submit change of current address within 10 days, and Other.

Under Add Dependent, specify or change or review the values. Select Save to save the changes.

Date of Birth The date of birth (DOB) in the format MM/DD/YYYY.

First Name The first name of the student or person.

Form Purpose Indicate the form purpose. The options are: Begin new program and Permit exchange visitors.

Gender The gender of the student or person. The values that can be selected are configured by your institution.

Last Name The last name of the student or person.

Middle Name The middle name of the student or person.

Relationship The dependent's relationship with the student.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Suffix Select the suffix for student or person's name. Anthology Student displays the description of the suffix. For example, Anthology Student displays Third instead of III.

Last Perm. Residence

Under Employment Authorization, specify or change or review the values. Select Save to save the changes.

Off Campus Employment

Employment Type Indicate the employment type. The options are Economic hardship, International Organization, and Special Student Relief.

Recommendation Any note or description included in the off campus employment recommendation.

Curricular Practical Training (CPT)

Course Relevance Information denoting the relevance of the current internship to the student's degree.

Employer The name of the employer. If you are selecting the employer from a list, it contains the names of all the employers configured for your institution.

End Date The date when the student completed their internship (either CPT or OPT) with the sponsoring employer.

Start Date The date when the student started their internship (either CPT or OPT) with the sponsoring employer.

Full Time Indicator Denotes the employment or training is more than 20 hours per week.

Optional Practical Training (OPT)

Academic Year Met Indicate whether or not the student's academic year has been met.

Course Relevance Information denoting the relevance of the current internship to the student's degree.

Completion Type Indicate the type of completion.

Employer The name of the employer. If you are selecting the employer from a list, it contains the names of all the employers configured for your institution.

End Date The date when the student completed their internship (either CPT or OPT) with the sponsoring employer.

Start Date The date when the student started their internship (either CPT or OPT) with the sponsoring employer.

Full Time Indicator Denotes the employment or training is more than 20 hours per week.

Form Purpose options for J-1 in Visa Type

Under Amend Program, specify or change or review the values. Select Save to save the changes.

End Date The end date of the program version.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Start Date The start date of the program version.

Under Validate Program Participation, specify or change or review the values. Select Save to save the changes.

City The name of the city. (US Address)

Phone Number The phone number. The format depends on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens). (US Address)

State If within the United States, the name of the state. (US Address)

Under Edit Biographical Information, specify or change or review the values. Fields that are read-only can only be changed on the Student Profile. Changes made to fields on the Student Profile are also transmitted to SEVIS. Select Save to save the changes.

City The name of the city. (US Address)

Comments Area that displays, or that you can use, to specify comments or additional information.

Date format Select the date format, (MM/DD/YYYY).:(MM/DD/YYYY)

Date of Birth The date of birth (DOB) in the format MM/DD/YYYY.

First Name The first name of the student or person.

Gender The gender of the student or person. The values that can be selected are configured by your institution.

Last Name The last name of the student or person.

Middle Name The middle name of the student or person.

Permanent Residency Country

Position The position of the J-1 participant. The Position field is required when Transmission Status is D or R and Action is Begin New Program or Continuing Exchange Visitor.

State If within the United States, the name of the state. (US Address)

Suffix Select the suffix for student or person's name. Anthology Student displays the description of the suffix. For example, Anthology Student displays Third instead of III.

Under Add Site of Activity, specify or change or review the values. Select Save to save the changes.

Primary Site The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Site of Activity Indicate the physical location where a student or exchange visitor is engaging in their primary academic, research, or exchange activity.

Under Delete Site of Activity, specify or change or review the values. Select Save to save the changes.

Site of Activity Indicate the physical location where a student or exchange visitor is engaging in their primary academic, research, or exchange activity.

Under Update Subject, specify or change or review the values. Select Save to save the changes.

Subject Indicate the subject of study.

Subject Field Remarks Indicate any remark related to the subject.

Update Remarks Area that displays, or that you can use, to specify comments or additional information.

Under Financial Update, specify or change or review the values. Select Save to save the changes.

Bi-Nat Comm Fund Joint research funds between two specified countries.

Non Im Gvmt Fund Funds carried by the student to enter the United States (US).

Other Fund Any other proof of funds submitted by the student to the institution.

Other Fund Description Describe the other funds.

Personal Funds The proof submitted by the student to denote the cost of education and living expenses.

Sponsor Fund The sponsor designated by a state department as authorized to issue the certificate of eligibility to the student or exchange visitor.

US Govt Ag 1 The government agency sponsoring the J-1 participant in the government visitor program.

US Govt Ag 1 Fund The proof of funds submitted by the sponsoring government agency.

US Govt Ag 2 The government agency sponsoring the J-1 participant in the government visitor program.

US Govt Ag 2 Fund The proof of funds submitted by the sponsoring government agency.

US Intl Ag 1 The international organization, such as the united nations, sponsoring the J-1 participant or exchange visitor.

US Intl Ag 1 Fund The proof of funds submitted by the international organization.

US Intl Ag 2 The international organization, such as the united nations, sponsoring the J-1 participant or exchange visitor.

US Intl Ag 2 Fund The proof of funds submitted by the international organization.

Under EV Matriculation, specify or change or review the values. Select Save to save the changes.

Program End Date Indicate the program end date.

Matriculation

Indicate your matriculation degree. The options are Associate, Bachelors, Masters, and Doctorate.

Under Correct Infraction, specify or change or review the values. Select Save to save the changes.

City The name of the city. (US Address)

End Date The end date of the program version.

Infraction Type Indicate the Infraction Type. Infraction Type refers to non-compliance with the regulations of the U.S. immigration by an international student or exchange visitor. The options are Failure to receive RO/ARO approval and/or amended DS-2019 before accepting an honorarium or other type of payment and Other.

Phone Number The phone number. The format depends on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens). (US Address)

Remarks Area that displays, or that you can use, to specify comments or additional information.

State If within the United States, the name of the state. (US Address)

Under Terminate EV, specify or change or review the values. Select Save to save the changes.

Effective Date Indicate the effective date.

Prog Remarks Area that displays, or that you can use, to specify comments or additional information.

Under Shorten Program, specify or change or review the values. Select Save to save the changes.

End Program Reason Indicate the reason for ending the program. The options are: Death of Exchange Visitor, Withdrawal from program, Adjusted program end date, Cultural shock and/or homesickness, Inadequate financial support, Medical emergency and/or health of exchange visitor, Medical emergency and/or health of exchange visitors family, Other, and Program objectives completed early.

Program End Date Indicate the program end date.

Update Remarks Area that displays, or that you can use, to specify comments or additional information.

Under Add Dependent Information, specify or change or review the values. Select Save to save the changes.

Date of Birth The date of birth (DOB) in the format MM/DD/YYYY.

First Name The first name of the student or person.

Form Purpose Indicate the form purpose. The options are: Begin new program and Permit exchange visitors.

Gender The gender of the student or person. The values that can be selected are configured by your institution.

Last Name The last name of the student or person.

Middle Name The middle name of the student or person.

Relationship The dependent's relationship with the student.

Remarks Area that displays, or that you can use, to specify comments or additional information.

Suffix Select the suffix for student or person's name. Anthology Student displays the description of the suffix. For example, Anthology Student displays Third instead of III.

Last Perm. Residence

Under Edit Dependent, specify or change or review the values. Select Save to save the changes.

Expenses The expenses incurred by the student or the student's dependent.

First Name The first name of the student or person.

Gender The gender of the student or person. The values that can be selected are configured by your institution.

Last Name The last name of the student or person.

Relationship The dependent's relationship with the student.

SEVIS ID An eleven-character identifier assigned to the student or dependent by INS.

Status The associated School Status on the student's enrollment.

Suffix Select the suffix for student or person's name. Anthology Student displays the description of the suffix. For example, Anthology Student displays Third instead of III.

Under EV Extension, specify or change or review the values. Select Save to save the changes.

End Date The end date of the program version.

Prog Remarks Area that displays, or that you can use, to specify comments or additional information.

If Anthology Student displays a dialog asking you if you want request a print of the eligibility form, select:
- Proceed if you want the file imported from SEVIS to contain a PDF file of the I-20 Certificate of Eligibility for Nonimmigrant Student Status
- Cancel to save your changes without the request

Make any other changes that need to be sent to SEVIS.
Select Save.

Anthology Student disables the page until it is transmitted to SEVIS.

Once the student is included and a batch is transmitted to SEVIS, Anthology Student updates the pages and the Student Profile. Any remarks are displayed in the appropriate location on their page for international information. For example, if a disciplinary action was reported for a student, remarks are displayed in the Note field under Program.