Create a Batch to Create or Regenerate a SEVIS File

You can use the Create/Regenerate tab on the SEVIS Transmission page to create and queue a batch that creates a file that contains student data that needs to be transmitted to the Student and Exchange Visitor Information System (SEVIS). For example, it creates a file with all the students with an action of Ready to Send (R) or an action that updates the information with SEVIS.

You can also use it to regenerate an existing file. Once you have created or regenerated the file, you can use the Import/Export tab to export it.

Prerequisites

You must have:

• Common - Processes - View authorization

• Contact Manager - Processes - SEVIS Transmission authorization

Your institution must have configured the path to the root file share for Anthology Student. For more information, refer to the Administration and Configuration Help for the version of the product at help.anthology.com .

Your institution must have configured:

• The campus to accept international students and extract data to SEVIS

• The type of SEVIS transmission (such as school code or campus)

You should also be familiar with the Features for International Students and SEVIS.

Access Method

Select the Processes tile > locate Contact Manager > select SEVIS Transmission.

Procedure to Create and Queue the Batch

1. Select the Create/Regenerate tab.

2. Under Selection Criteria, select the values. The values depend on the type of transmission your institution configured.

   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Campus Group The group you specified for the campus. Your institution configures the groups for campuses. File Type If you want to create a new import file that contains all the new or changed students up to today, select Create. If you previously created a file, but did not export it and want to update it, select Regenerate.

   Program Code The Classification of Instructional Program (CIP) code associated with the record. School Code Unique codes assigned by the Department of Education for schools participating in the Title IV federal student aid programs. Students can enter these codes on the FAFSA to indicate which schools they want to receive their financial application results. The School Codes are configured in Anthology Student under Campus Setup > Locations. A Federal School Code is always six characters: 0 (zero), G, B, or E, and a 5-digit number. Anthology Student supports only numeric school codes. If the Federal School Code for your institution contains the letter G, B, or E, replace the letter with a zero (0).

3. Select the Next button. If you selected: 

   • Create in the File Type list, Anthology Student displays a list students

   • Regenerate in the File Type list, Anthology Student displays a list of batches

4. Take the actions appropriate for the value you selected in the File Type list..

   File Type	Actions to Take
   Create	1.  Review the values. Action The action associated with a visa type for an international student. The actions depend on the value for Transmission Status. If the status is R or D, the list displays actions for a new student. If the Transmission Status displays A (Accepted), you can select actions for making changes and communicating other changes with SEVIS. Action is enabled only if you select either F-1, M-1, or J-1 visa type. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it. 2.  Select the students you want included in the transmission. (All students are selected by default.) 3.  Select the Queue Create button.
   Regenerate	1.  Review the values. Batch ID  The batch ID of the transmission file. Created By The last and first name of the staff member or process that added or created the item. Export Date The date that the file was actually exported and transmitted to SEVIS. Number of Records The number of records in the file. 2.  Select the record for the batch you want to regenerate. 3.  Select the Queue Regenerate button.

5. On the Queue Batch dialog, review or change the name of the batch and select the Queue button.

Anthology Student processes the batch and creates or regenerates the file. Anthology Student creates multiple files if there are: 

• Different visa types

• More than 250 students in the file

When the batch completes, Anthology Student displays the: 

• Batch on the Import/Export tab so that you can export it

• Results on the History tab so that you can review the status of the job and the students it contains