Online Registration Configuration

You can use the Online Registration Configuration page to enable the student to register for a program using the Student Portal. This configuration is typically done in the beginning of each academic year before students start to register for a term. The process will publish the schedule of classes that are available for registration in the Portal.

Every time a student registers for a course, the status change and academic records details are updated, and an audit trail is created.

If the program version is configured to allow outside registration, students can register outside their current program version.

Prerequisites

You must have:

• Common - Processes - View authorization

• Academic Records - Processes - Online Registration Configuration authorization

Online Registration Configuration is available only if your institution has selected the Enable Anthology Portal Select the check box if you want the campus integrated with Portal. When integrated, you can configure online registration. (Select the Processes tile > expand Academic Records > select Online Registration Configuration.) You can then configure active student groups with Display as Portal Content. (Select the Groups tile.) You can also create groups for Portal content when saving a group from a report (Reports tile). When a group is configured for Portal, the group is available to the Portal Administrator for customization and filtering (such as web content, including granting Portal access to custom home pages, content channels, and custom web parts). option for the campus (see Settings System > Campuses > General Settings for Campuses ).

Access Method

Select the Processes tile > locate Academic Records > select Online Registration Configuration.

Procedure to Configure Online Registration

1. In Term and Registration Information, specify the following values.

   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Copied Term The term that contains copied non-date information from the term that you will configure.

   Copy Non-Date Information From Term Indicates that you want to copy non-date information from the selected term to the copied term. The Copied Term list is enabled only if you select the check box. Term Select a term from the list of available terms.

2. In Online Term Information, specify the Online Term Name.

3. In Registration, specify the following values. These are the important registration dates.

   Notes:

   The Registration Start and End Dates are the larger “umbrella” of dates. All other dates must fall within these two dates.

   When a campus uses term relationships, the Registration Start Date, Registration End Date, Add End Date, and Drop End Date are based on the parent term settings, if configured. If the parent term settings are not configured, the child term settings are used during online registration in the Student Portal.

   Add End Date and Time The date and time before which the class must be added to the student's schedule. The specified date value must be between the Registration Start Date and the term End Date. Allow Override at Class Section Select this option whether or not you want to override dates on the class sections. Allow Pre-registration Indicates preregistration is allowed. Preregistration Start Date and Time fields are enabled only if you select the Allow Preregistration check box. Drop End Date and Time Specifies the date and time until which a student can be dropped/withdrawn from the courses registered in a given term. The value you specify for the drop end date should be greater than the value specified for unregister but less than the term end value. Pre-registration Start Date and Time The start date and time for the preregistration period. The pre-registration date must be before the registration start date. This field is enabled only if you select the Allow Preregistration check box.

   Registration End Date and Time The date and time when the registration period is no longer valid. Registration Start Date and Time The date and time of the registration period start. Unregister End Date and Time The date and time before which the class must be dropped from the student's schedule. The specified date value must be between the Registration Start Date and the Term End Date.

4. Select Next.

5. In Publish Schedule, verify that View Schedule Online is selected, and specify the following values. These are the dates and time when the class schedule is published online.

   Grades Available Online Date and Time The date and time when the grades will be made available to the student online. Specify a date on or after the term end date. Publish End Date and Time The date and time the schedule will no longer be visible to faculty and students via the Faculty and Student Portals. For example, you could specify the 1st day of the next term. Publish Start Date and Time The date and time the schedule will be visible to faculty and students via the Faculty and Student Portals. For example, you could specify a date 14 days before to the term start date.

   Shared Course End Date and Time The date and time the shared courses will no longer be visible to faculty and students via the Faculty and Student Portals. This field is mandatory if the Course Registration Sharing Groups (CRSG) feature is enabled, that is, course sections from the home campus are shared with other campuses. For example, you could specify the 1st day of the next term as the Shared Course End Date. Shared Course Start Date and Time The date and time courses shared to other campuses will be visible to faculty and students via the Faculty and Student Portals. This field is mandatory if the Course Registration Sharing Groups (CRSG) feature is enabled, that is, course sections from the home campus are shared with other campuses. For example, if you specify a date 14 days before the term start date, shared courses would be shown earlier than home campus courses. View Schedule Online Indicates that the schedule will be available online.

6. Select Next.

7. In Instructor Grade Posting Deadlines, specify the following values if you select Allow Instructor Edit Final Grades Select this check box if you allow instructors to edit the final grades after they are posted and before the final grades deadline. If you do not select this option, instructors cannot edit the grades once they have submitted the final grades.

   Grading Begins You can use this field to allow faculty users to post the grade depending on the option selected. The options are - Before Last Day Of Class, On Last Day Of Class, After Term Ends, Anytime Till Term Ends. Grade Posting Number of Days Specifies till which day the grade posting is allowed.

   Number of Days Before Class Ends Specifies the number of days before the class ends. This field is enabled when you select the option Before Last Day Of Class in the field for Grading Begins.

8. In Allowable Student Actions, specify the following items.

   Allow Drop Indicates that the student is allowed to drop the class after the class starts. The student can Drop/Withdraw from a class on their schedule without penalty after the timeframe that changes are allowed. The configured Drop End Date determines the timeframe. Allow Unregister Indicates the student is allowed to unregister from the course in the Student Portal, The student can remove a class from their schedule if it is still within the timeframe that changes are allowed without penalty. The configured Unregister End Date determines the timeframe. If an Unregister End Date is configured for the parent term, it should also be configured for the child term in which a course is registered. The Allow Unregister should be selected for both the parent and child terms.

   Maximum Credits The maximum credits students are allowed to register for in a term. You can set Minimum/Maximum Credits on the child terms only, or on the parent term only, or on all of the child terms and the parent term that are published. The Minimum/Maximum Credits settings for a parent term that is published cover all terms under that parent term. Minimum Credits The minimum credits students are required to register for in a term. You can set Minimum/Maximum Credits on the child terms only, or on the parent term only, or on all of the child terms and the parent term that are published. The Minimum/Maximum Credits settings for a parent term that is published cover all terms under that parent term.

9. Under Audit, specify the following items.

   Enable Audit Enables students to register for a course as an audit course. Audit courses are taken by students to sit in on a course without getting credits for it.

   Maximum Credits The maximum number of credits that can be audited per term.

10. Under Waitlist, specify the following items.

    Enable Waitlist Enables students to be placed on a waitlist.

    Maximum Credits Indicates the students can be waitlisted only until the specified maximum credits.

11. Under Reservations, specify the following items.

    Enable Reservations Indicates that a seat in the class section can be reserved using Portal Online Registration. For example, a student may start the registration procees by selecting a reservation for a class seat and come back later to finish the registration. Seats can be reserved when: - Term is configured for online registration and is enabled for reservation - Class Section is not full or waitlisted - Credits on the Class Sections are less than the maximum credits allowed for reservation Minimum After Confirmation (Expiration in Minutes) The minimum number of minutes to keep a reservation.

    Minimum Credits The minimum credits needed for reservation. Standard (Expiration in Minutes) The seat can be reserved only for the specified standard in minutes.

12. Select Next.

13. In Program Version and Billing, specify the following items if you want to enable online registration for certain program versions with specific minimum or maximum credits, or if you have a program version that you want students to be able to register for outside of their program, or if you want to display billing information.

    Allow Payment at End of Billing Indicates the term allows students to make payments at the end of the billing cycle. Allow Registration Outside Program Indicates the program version allows outside registration. If this option is enabled, the student can see a list of all courses available for the term. An audit entry is made every time the student registers for a course, even if the course is included in the student's present schedule. Maximum Credits The maximum credits for the program version. Minimum Credits The minimum credits for the program version.

    Program Version The program version associated with the student or item. Show Billing Summary Indicates the billing summary will be displayed for the term. Show Expected Funding Indicates the expected funding for the term will be displayed. Show Invoice Indicates the invoices will be displayed.

14. Select Next.

15. Review the Summary information.

16. Select Save.

    When you select, the system will ask you if you want to configure term registration groups. If you select Configure, the system will display the Term Registration Groups page. Continue with Term Registration Groups.