General Settings for Campuses

You can use the General tile from the Campuses page to add or edit the campuses for your institution and specify their general information. For example, for each campus you can specify: 

  • The campus name
  • Some of the defaults for Academic Records
  • Whether or not you want the campus integrated with CRM 

The campuses you specify here are selected in multiple locations in the product. For example, you select campuses when you use the: 

  • Configuration tile to configure the values and options populate lists that other staff members will select from
  • Students tile to add or work with prospects, students, and alumni
  • Processes tiles and Reports tiles to specify selection criteria

Your institution can define custom properties that are unique to your institution using the Extended Properties page. (Select the Settings tile > expand System > select Extended Properties.)

The Extended Properties section on this page displays all the fields that your institution has defined so that you can view, complete, and edit them. Because the fields vary by institution, your institution will provide tooltips or additional information you need to complete or edit the fields. If your institution has not configured extended properties, this section is not visible.

Prerequisites

You must have System - Settings - Campuses - Manage authorization.

To configure integration for the campus with CRM, you must have configured Anthology Student integration with CRM by selecting Yes for Enable CRMClosed Select this check box to enable Anthology Student for integration with a CRM product. The check box is not selected by default. When CRM Integration is selected, the Target CRM Web Service URL and Source CampusLink Web Services URL fields become enabled. and completed the CRM Integration tab. (Select the Settings tile > expand System > select Integrations.)

Access Method

Select the Settings tile > expand System > select Campuses.

Procedure to Add or Edit Items

  1. Select the Campuses tab.

  2. If you want to:

    • Add a new list item, select the New button on the toolbar

    • Edit an existing list item, select the name in the list

  3. Under General, specify or change the values.

Campus Logo File PathClosed If you have a logo that you want to merge in documents, the location of the logo on the LAN (such as the logo to insert into transcripts).

CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique.

DomainClosed Specifies the domain name for the campus website.

NameClosed The descriptive name of the item.

Official School NameClosed Official School Name that Anthology Student can use on formal documents (such as transcripts). A merge field for the official school name is available for use with letter task templates.

URLClosed The web address for the person or institution.

  1. Under Academic Records, specify the values that Anthology Student uses for the same fields on the Academic Records tile > Enrollment tab on this page for the campus.

    The fields are connected. If you change the values:

    • On the Enrollment tab, Anthology Student updates the values here

    • Here, Anthology Student updates the values on the Enrollment tab

    Times Allowed LOAClosed Enter the maximum number of times a student can take a Leave of Absence (LOA) from the school in each enrollment. 0 = unlimited.

    Time Between LOAClosed Enter the minimum number of days between Leave of Absences. 0 = unlimited.

    Duration LOAClosed Enter the maximum number of days allowed for each Leave of Absence. 0 = unlimited.

    Retake GPA CalcClosed Select the default retake method for the courses that have been retaken by which Anthology Student calculates grades in the GPA. The options are Average Retakes, Include All, Use Highest, and Use Most Recent.

  2. Under Integrations, specify the values specific to campuses for integration with other software.

    Allow new lead entry from Anthology Student when CRM is integratedClosed If you selected the Enable CRM Integration check box, select Yes if you want to allow staff members to add new prospect and students for the campus using the Anthology Student interface. If you select No, Anthology Student does not display the campus as an option to select when a new prospect or student is being added. Staff members must then use the CRM package to add the new prospects and students.

    Enable Anthology PortalClosed Select the check box if you want the campus integrated with Portal. When integrated, you can configure online registration. (Select the Processes tile > expand Academic Records > select Online Registration Configuration.) You can then configure active student groups with Display as Portal Content. (Select the Groups tile.) You can also create groups for Portal content when saving a group from a report (Reports tile). When a group is configured for Portal, the group is available to the Portal Administrator for customization and filtering (such as web content, including granting Portal access to custom home pages, content channels, and custom web parts).

    Enable CRM IntegrationClosed Select the check box if you want the campus integrated with a Customer Relationship Management (CRM) product. If selected, Anthology Student launches the triggers associated with the campus level CRM integration functionality. The outgoing transaction queue database tables are populated with outgoing transaction messages such as campus student records and enrollment records. If cleared, Anthology Student does not launch the triggers associated with the campus level CRM integration functionality. The outgoing transaction queue database tables are not populated with outgoing transaction messages.

  1. If your institution has configured extended properties, complete the fields under Extended Properties.

  1. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button