Print Transcripts, Envelopes, or Labels for Individual Students

If you are not processing outbound transcript requests in batch or you need to manually print a transcript, you can use the Transcript Requests list to print your transcript requests along with matching envelopes or labels.

Prerequisites

You must have:

• Common - Student - View authorization

• Contact Manager - Transcript Request - View authorization or Contact Manager - Transcript Request - New authorization

• For official transcripts, Reports - Academic Records - Transcript - Official authorization

• For student transcripts, Reports - Academic Records - Transcript - Student Based authorization

To print a transcript for a student in a group that is configured to be a transcript hold group, your user ID must be configured so that you are allowed to override an academic transcript hold group.

The student must be enrolled in a program version.

The student must have a transcript request on their Student Profile that does not have a value for Date Sent. For information about adding a request, see Create or Edit Transcript Requests.

Your institution must have selected a transcript configuration for the campus when transcripts were configured for Academic Records.

If you want to include print transcripts for students who have transcript holds, you must be in a staff group with the Allow User to Override Academic Transcript Hold Group Select the check box to give a staff member permission to override the holds for students in Academic transcript hold groups. check box selected on the Staff Groups tab in Staff page. (Select the Settings tile > expand System > select Staff > Staff Groups tab.)

Access Method

Select the Students tile > select the name in the Students list > expand Contact Manager > select the Transcript Requests tile.

Procedure to Print

1. Select the transcript request in the list.

2. On the toolbar, select the Print button and take the appropriate actions.

   Item You Want to Print	Action to Take
   Envelope	1.  Select Print Envelope. 2.  In the message that is displayed, select either Include or Exclude return addresses when using preprinted envelopes or labels.
   Label	1.  Select Print Label.

3. If you want to Print Transcript, take the appropriate action in the list.

   Condition	Action by Anthology Student	Action to Take
   If the student is not on a transcript hold	Displays a print transcript dialog box.	1.  In the Print Transcript dialog box, review, specify, or change the following values. Transcript Format Select the transcript format which you want to print. Transcript Type Select the type of transcript you want to print. The options are Enrollment Based and Student Based. 2.  Select the Print button. Anthology Student prints the transcripts for the student.
   If the student is on Transcript Hold, and you have override permission	Displays a override dialog box.	1.  In the override dialog box, select the Override button. 2.  In the Print Transcript dialog box, review, specify, or change the following values. Transcript Format Select the transcript format which you want to print. Transcript Type Select the type of transcript you want to print. The options are Enrollment Based and Student Based. 3.   Select the Print button. Anthology Student prints the transcripts for the student.
   If the student is on Transcript Hold and you do not have override permission	Anthology Student displays a message that the student is on a transcript hold and the transcripts cannot be printed.	-