Incident Details

You can use the Incident Details report to summarize incident information. The report displays the following.

  • Sub total of all incidents reported for each location (on campus, non-campus property, public property)

  • Total number of incidents reported for each incident type at each location

  • Sub-report with details on each incident or additional information about specific incident (including the physical location, the names of students, and the staff members involved)

The report displays a count of one (1) for each incident reported, regardless of the number of students involved in the incident.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to generate reports in the future with the same selection criteria.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Contact Manager - Incident Details or Contact Manager - All Reports authorization (All Reports provides authorization to view all reports for Contact Manager.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. under Settings > System > General.

Access Method

Select the Reports tile > locate Contact Manager > select Incident Details.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    ActivitiesClosed Indicates the action performed to inform about an incident. For example, Phone call, Email, and so on.

    CampusesClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    From DateClosed The start date of the incident.

    Incident TypeClosed Indicates the name of the child term as part of a parent term. A child term can be a parent term to other terms and can have one or more parent terms.

    Load Saved CriteriaClosed Select the required saved criteria that you want to load in the selection criteria fields.

    LocationsClosed The location of the incident happened.

    Student ID to PrintClosed Specifies the ID that is printed. The values are Student Number, Enrollment Number, and None.

    To DateClosed The end date of the incident.

  1. Take the appropriate action.

    Task Action to Take
    View the report

    1.  Select the View Report button. Anthology Student displays the generated report.
    Export the report

    1.  Select the Export to Excel button. Anthology Student displays the Export Report Data dialog box.

    2.  Review, specify, or change the following value.

    Export File NameClosed The name of the exported file.

    3.  Select the Export button.

    Anthology Student exports the generated report as a CSV file which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

    Note: If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
    Save the selection criteria

    1.  Select the Save Criteria button. Anthology Student displays the Save Criteria dialog box.

    2.  Specify the name to save the criteria.

    3.  Select the Save button. Anthology Student saves the selection criteria for the report.
    Delete the selection criteria

    1.  Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog box.

    2.  Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, see Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Incidents are grouped by campus and incident type

  • Student name is linked to the student profile. For more information, see Access a Profile from a Report.

To view: 

  • Details about each incident, under Details section, in the Property field, select the Shows plus icon. icon to display a sub-report. It summarizes each incident associated with that particular incident type.

  • Additional details about specific incidents, in the sub-report, in the Property field, select the Shows plus icon. icon. It display details about involved students names, staff members, or general public members. The location, description, and any additional information on the incident report are also listed.