Creating an Invoice Record for an Application

Invoices are the total amount that will be chargeable to students on the application the invoice is related to. When you create invoice records, you will need to associate them with an application, which helps to automatically update other fields in the invoice record. For instance, the Price List field is automatically updated from the invoice definition record that is associated through the record set in the Application field. And records in the Products sub-grid are automatically displayed as they are associated with the price list.

If you save an invoice record without selecting an application, the Application field will be locked and cannot be updated. Similarly, all fields from Detail Amount to Total Amount will be locked.

Discount code records that are linked to the application through its parent application registration's associated application definition version, are available for selection in the Discount Code field.

In an invoice record in which an application is set, the value in the Detail Amount field is inherited from the sum of the values of the Extend Amount field of associated Product records.

In the Discount Code field, if the Discount Type in the selected record is Amount, the Discount Code Amount field is displayed; and if the Discount Type is Percentage, the Discount Code % field is displayed.

The following table describes how the value is calculated in the Total Amount field:

Sl No	Value in the Extend Amount field in the Product Record (in $)	Is Fee Value in associated Existing Product record	Discount	Sub Total
1	1000/-	No	Not Applicable	1000/-
	500/-	Yes	10%	500 - 50 = 450/-
	Total Amount			1450/-
2	1000/-	Yes	10%	1000 - 100 = 900/-
	500/-	Yes		500 - 50 = 450/-
	Total Amount			1350/-

If the Discount Type of the selected record is Amount, the value in the Total Amount is calculated as follows:

Total Amount = Detail Amount - Discount Code Amount