Enrollment Records

An enrollment is created in Anthology Student when implemented business logic determines that an application record in Anthology Reach fulfills specific criteria in the admission lifecycle. These criteria are decided by an institution’s business processes; for example, an enrollment can be created when the applicant meets minimum score requirements or pays a specific percentage of the annual tuition fee.

These business criteria trigger the transfer of application information to Anthology Student which results in the creation of the enrollment. As a result of database synchronization with Anthology Reach, the same enrollment is also created in Anthology Reach.

When an enrollment record is created, it is named in the format <Contact name> - <Program> - <Academic Period> - <Enrollment Number>.

Notes:

  • While Anthology Reach includes the required permissions that enable you to create a new enrollment, it is recommended that the permissions are enabled based on implemented business logic.
    Further, a framework is available to work with the enrollment entity regardless of whether the Anthology Reach and Anthology Student databases are connected. Toward this, the administrator can grant permissions to enable you to work with the enrollment entity.
  • Logic to update the Student Status, Current Academic Period, Current Program, and Current Program Level fields will need to be defined based on business processes and requirements of your institution.
  • A scenario can occur where an enrollment instance is independently created in Anthology Student without an associated application or lifecycle in Anthology Reach. When syncing happens, such an enrollment will be available in Anthology Reach, and will not be associated with a corresponding application and lifecycle.

Associating an Enrollment Record to a Lifecycle Record

When an enrollment record is created in Reach, the Lifecycle record needs to be manually associated with the Enrollment record.

However, the implementation team can automate the process of associating a Lifecycle record to an Enrollment record by configuring and enabling the sample Associate Enrollment to Lifecycle workflow, which is shipped in a draft mode in the Anthology Reach solution.

When the Associate Enrollment to Lifecycle workflow is enabled, the following is the default behavior:

  • If a Lifecycle record is already associated with an Application record, and for this Application record an Enrollment gets created, then the Lifecycle record gets auto associated to the Enrollment record based on its related Application record.

  • For an enrollment record that is manually created in the Student system where a mapping Application record is not found, a Lifecycle record is associated with the Enrollment record when values in the following fields of the Lifecycle record matches with the Enrollment record:

    • Program

    • Program Level

    • Academic Period