Invalid GL Account nNumber

Summary

When Anthology Finance & HCM is integrated with Anthology Student, and the Release to General Ledger process is run from Anthology Student, the following errors may occur:

Error 1

Invalid GL Account Number

Error 2

<Transaction ID>. Invalid GL Account Number: Missing credit and/or debit entries.

Error 3

<Transaction ID>. Invalid GL Account Number: Missing debit entry.

Error 4

<Transaction ID>. Invalid GL Account Number: Missing credit entry.

Causes

The errors can occur due to the following reasons:

• The General Ledger account details are not available for the bank account in Anthology Student.

• The General Ledger account details are not available for the Transaction Codes in Anthology Student.

• Ledger posting setup is not configured for the Financial Aid Fund Source for the Disbursement, Stipend, and Refund transactions in Anthology Finance & HCM.

• The bank account details in Fund Source are not the same for a student in Anthology Student and Anthology Finance & HCM.

Resolutions

To resolve the errors, perform the following configurations if not already done:

• Configure the GL account details for the bank account associated with the Campus in Anthology Student

• Configure the GL account details for the transaction codes associated with the campus in Anthology Student

• Set up the ledger posting details for the fund source in Anthology Finance & HCM

• Correct the bank account details

Configure the GL account details for the bank account associated with the Campus in Anthology Student

After the bank account is created in Anthology Finance & HCM, the details are sent to Anthology Student using the Student Integration process batch job under Student accounting > Integration.

1. In Anthology Student, navigate to Configuration > Student Accounts > Banks.

2. Select the Campus and the Bank group.

3. Select the Bank Account details associated with the Campus for editing and configure the following values:

   • GL Credit Account
   • NFS Pending Account
   • Deposits Pending Account

4. Select Save and Close.

Configure the GL account details for the transaction codes associated with the campus in Anthology Student

1. In Anthology Student, navigate to Settings > Student Accounts > General Ledger Link.

2. Select the Campus and for each Transaction Code, configure the following values:

   • Default A/R Account
   • Debit Account
   • Credit Account

Set up the ledger posting details for the fund source in Anthology Finance & HCM

1. Navigate to Modules > Student accounting > Financial Aid Fund Source > FA Fund Sources.

2. Select the required Fund source and select Set up > Ledger posting setup.

3. Specify the general ledger account details for each of the following transactions:

   • Disbursement
   • Stipend
   • Refund

4. Select Save.

5. Navigate to Student accounting > Integration and run the Student Integration Process batch job.

   Ensure that in Anthology Student, in the Fund Source Code Setup, the general ledger accounts display the values configured in Anthology Finance & HCM for disbursements, refunds, and stipends.

Correct the bank account details

1. In Anthology Student, check the bank account used for the fund source. Correct the bank account details if needed.

2. In Anthology Finance & HCM, update the fund source as created in Anthology Student, run the integration process in Anthology Finance & HCM, and release the transaction to Anthology Student.