Invalid GL Account Number

Summary

When Anthology Finance & HCM is integrated with Anthology Student and the Release to General Ledger process is run from Anthology Student, the following errors occur:

Error 1

Invalid GL Account Number

Error 2

<Transaction ID>. Invalid GL Account Number: Missing credit and/or debit entries

Error 3

<Transaction ID>. Invalid GL Account Number: Missing debit entry

Error 4

<Transaction ID>. Invalid GL Account Number: Missing credit entry

Causes

This error can occur due to any of the following reasons:

• The General Ledger account details are not available for the bank account in Anthology Student.

• The General Ledger account details are not available for the Transaction Codes in Anthology Student.

• Ledger posting setup is not configured for the Financial Aid Fund Source for the Disbursement, Stipend, and Refund transactions in Anthology Finance & HCM.

• The bank account details in Fund Source is not same for a student in Anthology Student and Anthology Finance & HCM.

Resolution

To resolve the error, perform the following configurations if not already done:

• Configure the General Ledger account details for the Bank Account associated with the Campus in Anthology Student

• Configure the General Ledger account details for the Transaction Codes associated with the Campus in

• Set up the ledger posting details for the Financial Aid Fund Source in Anthology Finance & HCM

Configure the General Ledger account details for the Bank Account associated with the Campus in Anthology Student

After the bank account is created in Anthology Finance & HCM, the details are sent to Anthology Student using the Student Integration process batch job (under Student accounting > Integration).

1. In Anthology Student, navigate to Configurations > Student Accounts > Bank.

2. Select the Campus and the Bank group.

3. Select the Bank Account details associated with the Campus for editing and configure the following values:

   • GL Credit Account

   • NFS Pending Account

   • Deposits Pending Account

4. Click Save and Close.

Configure the General Ledger account details for the Transaction Codes associated with the Campus in Anthology Student

1. In Anthology Student, navigate to Settings > Student Accounts > General Ledger Link.

2. Select the Campus and for each Transaction Code and configure the following values:

   • Default A/R Account

   • Debit Account

   • Credit Account

Set up the Ledger posting details for the Financial Aid Fund Source in Anthology Finance & HCM

1. Navigate to Modules > Student accounting > Financial Aid Fund Source > FA Fund Sources.

2. Select the required Fund source and click Set up > Ledger posting setup.

3. Specify the general ledger account details for each of the following transactions:

   • Disbursement

   • Stipend

   • Refund

     Note: Bank error - a. in cnf check the bank used for FS. correct the bank account in student transaction and relase. b. navigate to cnf and update the fs in cnf as created for student , run the integration process in cnf . and release the transaction to student .

4. Click Save.

5. Run the Student Integration Process batch job (under Student accounting > Integration).

   Ensure that in Anthology Student, in the Fund Source Code Setup, the general ledger accounts display the values configured in Anthology Finance & HCM for Disbursements, Refunds, and Stipends.