Students Page

Use the Students page to view the demographic and transaction details about a student.

Roles and Privileges

CMC: Student accounting manager or CMC: Student accounting administrator

Access Method

• Navigate to Modules > Student Accounting > Student > Students to view all student records.

• Navigate to Modules > Student Accounting > Student > Students and select a Student ID to view details of the student record.

Tasks that Use this Form

• View Student Details

• Create a Worker Record for a Student

Navigating the Form

The following tables describe the page controls.

Actions

Action button	Description
Edit	Enables editing the student record.
Image	Opens the Person Image form to add or remove an image file for the student record.
Hire new worker	Opens the Hire new worker form to create a worker record from the student record. For more information, refer to Create a Worker Record for a Student.
Student awards	Opens the Student awards page to view awards information associated with the student. For more information, refer to Student Awards.
Worker position assignments	Opens the Position assignments form to manage positions assigned to the student.
Transactions	Opens the transactions page for the student. For more information, refer to Student Transactions Page
Revenue ledger transactions	Opens the Revenue ledger page for the student. For more information, refer to Revenue Ledger Page.

Customer actions

Action button	Description
Transactions	Opens the Customer transactions form to view all transactions with the customer account that is linked to the selected student. For more information, refer to Microsoft Documentation.
Balance	Opens the Customer balance form to view the summary and detailed information about the balance of the customer that is linked to the selected student.
Pending deposits	Opens the Pending deposits page to view payment transactions that have not been deposited and to print deposit slips for the selected transactions. For more information, refer to Pending Deposits Page
Sending deposits to Student history	View information about the deposit slips associated with the selected student records that are sent to Anthology Student. For more information, refer to Sending Deposits to Student History Page.

General

Field	Description
Student ID	The student identifier number is unique to the selected student.
Personal title	Personal title for the student. The information in this field is maintained in the Name title or suffix form.
Name	Full name of the student. This field is displayed only in the Students List page.
First name	The first name of the student.
Middle name	The middle name of the student.
Last name	The last name of the student.
Personal suffix	Personal suffix for the student. The information in this field is maintained in the Name title or suffix form.
Search name	The search name for the student. You can use this search name to find the student’s record within queries and list pages.
Student Identifier	Student identifier from an external student information system.
Student number	Student number from Anthology Student.
School status	The student’s status in school.
Student account status	The account status that applies to the student.
Initials	The initials for the student’s name.
Known as	An additional name with which the student is also known.
Professional title	Professional title for the student.
Professional suffix	Professional suffix for the student.
Phonetic first	The phonetic spelling of the student’s first name.
Phonetic middle	The phonetic spelling of the student’s middle name.
Phonetic last	The phonetic spelling of the student’s last name.
Display as	The way the student’s name is displayed.
Address book	The name of the address book where the identification information for the student is stored.

Enrollment

Field	Description
Enrollment #	The enrollment number.
Description	The description of the enrollment.
Campus	The campus in which the student is enrolled.
Program	The program in which the student is enrolled.
Program version	The program version covered by enrollment.
Billing method	The method used to bill the student.

Address

Button	Description
Add	Add an address record for the student.
Edit	Edit the address record of the student.
Map	Open an online map for the selected address.
More options	Select the action to perform for an address record. Select from the following options: Remove – Mark the selected address record as inactive. You can delete all inactivated addresses by running a batch job in the Delete inactivated addresses form. Advanced – Open the Manage addresses form to create, modify, or delete an address for the selected student record. You can also view addresses that are no longer active for the selected record or view addresses that will be active in the future.
Field	Description
Name or description	The name or a description of the address record for the student.
Purpose	View the purpose of the selected address. For example, the address may be used for deliveries only, or for deliveries and services.
Address	View the formatted information for the selected address. This is the address that will appear on a printed document. The original address record may contain information that is not included in this view, depending on the specific country/region format.
Primary	View whether the address is primary. A primary address is the principal postal address for the selected student. A primary address can also be the default address for the student.
Payee type	The payee type that is associated with an address record for a student transaction.
Payee ID in Student	The unique ID associated with the payee that is sent from the SIS.

Contact information

Button	Description
Add	Add a contact information record for the student.
Remove	Delete the selected contact information record.
Advanced	Open the Edit contact information form to create, modify, or delete contact details for the selected student record.
Description	The description of the selected contact information record for the student.
Type	The communication method, such as Phone, Email address, URL, etc.
Contact number/address	The phone number, web address, or email address of the student.
Primary	If this check box is selected, the contact information record is primary. The primary contact information indicates the principal form of communication for the selected student. To select or clear this check box, select Advanced.

Personal information

Field	Description
Birth date	The date of birth of the student.
Ethnic origin	Select the ethnic origin of the student. The available values for this field are maintained in the Ethnic origins form.
Gender	Select the gender of the student.
Applicant’s marital status	Select the marital status of the student.
Citizenship country/region	Select the country or region that the student is a citizen of. The information in this field is maintained in the Address setup (form).
Native language	Select the native language of the student. The available values for this field are maintained in the Language codes form.
Veteran status	Select the veteran status of the student. The available values for this field are maintained in the Veteran statuses form.
More information field group	The following links are displayed in this field group: Identification numbers – Opens the Identification form, where you can maintain identification information for the student. Screenings – Opens the Screenings form, where you can maintain information about screenings that the student has taken or might need to complete.