Reverse the Pay Statements and Re-issue Checks

Institutions use the Payroll module in Microsoft Dynamics 365 for Finance and Operations to generate pay statements and then print checks for an employee. After the printed check is handed over to an employee, sometimes institutions may need to re-issue the check to the employee in one of the following scenarios:

• The check was lost or damaged.

• The pay statement needs to be revised, as a result a new check must be issued.

The topics in this section provide information on the steps to re-issue a check for the above two scenarios.

Steps to Re-issue a Check When the Check was Lost or Damaged

To re-issue a check for a pay statement that is already generated and posted, perform the following steps:

1. Navigate to Modules > Cash and bank management > Payment reversals > Checks.

2. Select the check to be re-issued , and click Payment reversal.

3. On the Payment reversal page:

   1. In the Date field, select a date.

   2. In the Reason code field, select a value.

   3. Set the Re-issue check option to Yes to indicate that the check needs to be re-issued.

   4. Click OK.

   Note: If the Use review process for payment reversals check box is selected in the Cash and bank management parameters form (under Cash and bank management > Setup), then you must select a journal name to create a journal in the Check reversals page. For details, see Microsoft documentation on check reversals.

4. Navigate to Module > Payroll > Pay statements > Issued pay statements.

5. Select the pay statements for which the check must be re-issued and click Submit to reissue.

6. Click on the Payment journal number that is created.

7. On the Payment journal page, click Lines.

8. On the Journal voucher page, click Functions > Generate payments.

9. On the Generate payments page:

   1. In the Method of payment field, select the method of payment that is of type check.

   2. In the Bank account field, select a value.

   3. Click OK.

10. To generate the check for re-issue payments, on the Payroll check payment page:

    1. Click Document and select the destination to print the check.

    2. In the From field, verify the check number.

    3. Click OK.

    4. The check will be generated with valid data.

11. On the Journal voucher page, verify that the Payment status field is set to Sent.

Steps to Reverse a Pay Statement and Issue a New Check

To reverse a pay statement and issue a new check, perform the following steps:

1. Cancel the check.

2. Reverse the pay statement.

3. Generate a new pay statement.

4. Print the check.

For details, see Microsoft documentation on process existing payroll payments.