Earnings Statement Page

Modify the earnings statement.

Delete the earnings statement.

Note

You can delete only earnings statements in which no lines have been processed.

Create a new earnings statement.

Generate earnings statement lines for the worker, pay cycle, and pay period that are specified in the earnings statement header. After you click this button to create default earnings statement lines, you can add and remove lines to modify values.

The generation process will not overwrite or discard earnings statement lines that you add manually, whether you add them before or after you generate earnings statement lines.

Select all of the lines on the earnings statement that have not been processed as ready for payment. Earnings statement lines are generally released for payment after they have been reviewed.

Note: When integrated with SIS:

• The following award validations for Federal Work Study (FWS) occur on release of earnings statement:

• An approved FWS Award should be present for the position for the pay period for which the earning statement is released. However, if an FWS award is not available for the position, the release of the earnings statement will fail and the lines for payment will be put on hold and will not be processed.

• The award should be active (i.e., the earnings statement release must be within the scope of the Award Year). Otherwise an error is logged and the statement is put on hold. Earning line date does not fall within the award year. There is no valid award for the earning line date.

• The award balance should be greater than or equal to earning statement amount, otherwise, the earnings statement release errors out and the earnings statement line is put on hold due to inadequate award balance.

• When the earnings statement pay cycle includes two awards belonging to two award years, the award balance validation is performed considering the earnings statement line dates.

  For example, if the pay cycle is from 15th June to 14th July, and the 1st award is valid only till 30th June, the earnings statement line (with the combination of the earning code) falling till 30th June are pertaining to 1st award and the earnings statement line falling from 30th June till 14th July pertain to 2nd Award.

• After releasing an earnings statement, if the earnings statement is later on edited or deleted, the Pending amount, Award on hold, and Award balance fields for the student are automatically updated in the Student awards page (under Student accounting > Students > Student awards).

Place all of the earnings statement lines on hold that have not been processed to prevent them from being processed.

Opens the Accounting form, where you can view and modify how each line on the earnings statement is distributed.

The name of the worker who will receive the earnings.

The pay cycle that was selected when the earnings statement was generated and that is assigned to the position.

The date range of the pay cycle.

The unique ID assigned to the earnings statement.

Manually add earnings statement lines.

Note

The will be set to for earnings statement lines that are entered manually.

Manually remove earnings statement lines.

Note

When integrated with a SIS if the earnings statement line is associated with the awards then the information about removed earnings statement lines is sent to the SIS.

Open the form, where you can view and modify how the selected earnings statement line is distributed.

Distributions are created that use the main account from the earning code or from the project if a project is specified. The dimension and template values that are displayed on the tab are combined with the main account. The dimension values in the form for an earning line can be changed; the main account cannot be changed because it is always derived from either the earning code or the project category.

Tip

To view all of the earnings statement line distributions, click on the Action Pane.

Release the selected lines so that they can be processed. Only earnings statement lines that are fully distributed can be released.

When you release an earning line for payment, an icon will appear that indicates the value of the payment status, which is also displayed in the grid.

Tip

To release all of the earnings statement lines on this earnings statement, click on the Action Pane.

The date when the earning was earned by the worker. This date must occur in the pay period that is specified for the earnings statement.

The unique identifier that is assigned to the position that will receive the earnings.

The default tax region for the line comes from the worker position combination, but can be changed to any tax region that is defined for the worker. The tax region is used in tax calculations when you create pay statements.

The name and description of the earning code.

The quantity is multiplied by the rate to determine the earning line amount. The quantity should be appropriate for the unit type, which is assigned to the earning code.

Note

The rate cannot be changed it if is calculated automatically. It can only be changed for flat rate earnings.

The payment processing status. By default, earning lines will have a status of None. When payment lines are released, the status will change to Released, and when they are processed, the status will change to Processed.

Note

If you place a line on hold, the status will change to On hold and the line will not be processed until you release it.

The workers’ compensation code is copied from the position, but can be changed for each earning line.

Note

The tax region state and the workers’ compensation code state must be the same for each earning line.

The general liability insurance is copied from the position, but can be changed for each earning line.

When this check box is selected, the earning statement line is processed in a manual payment run. Manual payment runs are used to record payments that are made outside Payroll.

Note

The earning code for these earnings must not be set up for a fringe benefit or a gross up payment run type. The rate basis must be a flat amount.

The accounting date for the earning line is used for the earnings when the pay statement is journalized.

If pay statement earning lines are summarized, the accounting date for each earning line is the pay period end date. If pay statement lines are not summarized, the accounting date for each earning line uses the earning line date.

Note

The default date for this field is determined by the selection in the form.

The source of the earning line.

• Salary lines are generated if you specify them for the position.

• Recurring earnings are generated when earning codes are added to individual workers.

• Imported lines are imported from an external source.

• Position schedule lines are imported from a schedule that is assigned to the position.

• Worker leave lines are generated when the earning is entered in the Leave form.

Note

This will be set to User entry if you entered the line manually.

Setting this field to Yes indicates that the earnings statement line has an FWS award attached to it.

If this check box is selected, the earning line was generated by an automated process and was manually changed.