Create Journal Names

The journal name is used as a template. It contains information that is reflected in all the journals that are created based on this template.

Note

  • When Anthology Finance & HCM is integrated with Anthology Student, it is necessary to set up journal names for the Daily and Customer payment types of journals. This is required to receive student transactions successfully from Anthology Student.

  • For a proper check reversal process, a journal name of the Bank check reversal journal type must be set up.

To create a journal name, perform the following steps:

  1. Click General ledger > Journal setup > Journal names.

  2. Click New.

    Journal names page

  3. In the Name field, enter a unique name.

  4. In the Description field, enter a description for the Journal name.

  5. In the Journal type field, select a journal type.

  6. In the New voucher field, select one of the following options:

    • In connection with balance

    • One voucher number only

  7. Select a value in the Voucher series field.

    To prevent the duplication of voucher values, it is recommended to either use the same number sequence in the Voucher series field for all the created journal names or number sequences with different formats in the Voucher series field for the created journal name. The following are examples of different formats: #####, CMC-######, REV-#####, #####-JOUR.

  8. In the Account type field, select an account type.

    • Select Ledger for Daily Journal type.

    • Select Bank for Customer payment Journal types.

  9. Specify values in the appropriate fields and click Save.

    The Journal name is created.

  10. Close the Journal names form.

After creating the Journals, update the Number sequence selected in the Voucher Series field to Non-Continuous for the Daily and Customer Journals. To do so, perform the following steps for the Daily and Customer Journals:

  1. Click General Ledger > Journal Setup > Journal names.

  2. Select the required Journal name.

  3. In the Journal names page, locate the Voucher series field and click its value.

  4. In the Number Sequence page, click Edit.

  5. In the General section, set the Continuous field to No.

    Set up number sequence as non-continuous

  6. Click Save and close the form.

Microsoft Documentation on Ledger journal types.