Security Console

You can use the Security Console page to perform actions related to auditing for the Security Console. You can use the:

  • Audit tab to audit the changes that your institution has made in the Security Console.

    Complete audit information is available in the Security Console version 3.3 and higher. If you use this feature with prior versions of the Security Console, information might be missing and some information might not be accurate. Anthology recommends that you upgrade to the latest version of the Security Console.

  • Export Details tab to export all or any combination of authorizations, staff members, roles, and groups to Excel.

To assist you in planning and auditing, use the Export Details tab to export lists from the Security Console to Excel. You can specify all or any combination of:

  • Staff members
  • Groups
  • Roles
  • Tasks

For example, you can export:

  • A list of all the tasks, roles, and groups for one or more staff members (The tasks for those roles and groups is planned for a future release. If you want the tasks for the groups and roles, you will need to export again and specify All Tasks for roles and groups.)
  • All the tasks for groups
  • All the tasks for roles
  • A complete list of the tasks in the Security Console for planning purposes

You can also save the criteria you specify and give it a name so that you can select it again in the future.

Prerequisites

You must have System - Settings – Security Console Audit - View Authorization.

Access Method

Select the Settings tile > expand System > select Security Console.

Procedure to Audit Security Console Changes

  1. Select the Audit tab.

  2. Specify Modified by Date range and select Apply Filters. By default, the system populates data for a day, the previous day to current date, in the grid. You can change the date range and apply filter.

  3. Review the values in the list.

    ActionClosed Indicates the action for the record (such as create or delete; import or update; update, delete, or unlock).

    Changed FromClosed The value for the field in the Anthology Student database before it was changed.

    Changed ToClosed The value for the field in the Anthology Student database after it was changed.

    Date Modified Closed The date when the item was changed. On some pages, the date also includes the timestamp.

    Modified ByClosed The name or user ID of the person who changed the item.

    Name Closed Indicates the name of the Groups or Roles or Tasks associated with the audit.

    TypeClosed Indicates the type of entity.

  4. If you want to search the list, specify the search string in the search box and select the magnifying glass icon (Shows the magnifying glass icon for search. ). For example, you can search for a user ID or module name (such as Admissions or Contact Manager).

Procedure to Export Authorizations

  1. Select the Export Details tab.

  2. For the following options, select:  

    • All optionname, to include all categories in the export.

    • The radio button next to the select field for the option. Once selected, you can then search and select specific items from the list.

    GroupClosed The name of the student group. If your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. The list can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    RoleClosed Roles are a way of organizing tasks. Roles contain the set of tasks needed for the role. For example, there are predefined roles that contain all the tasks for the features that are used by Academic Advisors and Financial Aid Advisors. Once you have organized the built-in tasks into custom roles, you can authorize individual staff members or all the staff members in a group for multiple tasks at once.

    Staff Closed The last name and first name of the staff member.

    TaskClosed Tasks are collections of operations that accomplish a task. For example, there is one task that authorizes a staff member or group to view Admissions documents using the Document Tracking feature (includes only the get operation). There is another task that authorizes a staff member or group to edit the Admissions document using the Document Tracking feature (includes both the get and save operations). There are two types of tasks. Built-in tasks installed with the product that authorize users or groups to take actions for features. Custom tasks that you create that organize the built-in tasks or other custom tasks that you have created.

  3. Select the Export to Excel button.

    Anthology Student exports the results and downloads an Excel file.

Examples

The following example shows the options to select for a complete list of all tasks in the Security Console.

Shows how to display all tasks.

The following example shows the options to select if you want all tasks, roles, and groups for a staff member. If you want the tasks for the groups and roles, you will need to export again and specify All Tasks for roles and groups.

Shows example for all tasks, groups, roles, and tasks for a staff member.

Additional Actions Available

Task Action to Take
Save a set of criteria

You can specify a maximum of 5 sets of criteria.

  1. Once you have specified the criteria, select the Save Criteria button.
  2. In the dialog, specify a name and select the Save button.
Delete a set of criteria
  1. Select the name in the Load Saved Criteria list.
  2. Select the Delete Saved Criteria button.
Clear the criteria on the page Select the Clear Criteria button.