Drop Report

You can use the Drop report to generate the list of students that have dropped out of an enrollment.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to regenerate the report with the same settings in the future.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Student Accounts - Drop or Student Accounts - All Reports authorization (All Reports provides authorization to view all reports for Student Accounts.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for the SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

Access Method

Select the Reports tile > expand Student Accounts > select Drop Report.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Admissions RepresentativesClosed The Admissions Representative for the student. If a staff member is removed from an Admissions Representative group after having been assigned to a student, Anthology Student retains the name of the former representative on the student record. This property is populated based on the campus selection. This property supports Equals and Starts With as operator options.

    Campus GroupsClosed The group you specified for the campus. Your institution configures the groups for campuses.

    CampusesClosed The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.

    Determination DateClosed The date when the determination was posted. From and To

    Include Student Addr?Closed Select whether you want to include the student's address in the report.

    Include Transactions?Closed Select the required option that you want to include for transactions in the report.

    Last Date AttendedClosed The last day of attendance for the student. For hypothetical refunds, you can specify any value as the Last Day Attended, including a future date. For Actual refunds, this will be the student's actual last date of attendance, and it cannot be changed. If you select Hypothetical for Calculation Type, you can change it to any date, including a future date. If you change it from Hypothetical to Actual, Anthology Student checks if it is equal to the drop date for the student on file. If it is not equal, Anthology Student changes it to the drop date on file. From and To

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    NSLDS WDRWL DateClosed The date when the National Student Loan Data System (NSLDS) Withdrawal (WDRWL) was posted. From and To

    Print Refund Calc Info?Closed Select whether to print refund calculation information.

    Program VersionsClosed The program version associated with the student or item.

    ProgramsClosed The name of the program. Programs are configured by your institution.

    Refund Calc StatusClosed The status of the refund calculation.

    Refund Calc TypeClosed The type of refund calculation.

    Student GroupsClosed The name of the student group. If your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. The list can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

    Student StatusesClosed The prospect or student status at your institution is configurable and may differ by school. When you change a student's status, you must confirm the update in a dialog box, and if there are pending tasks from the previous status, another dialog lets you choose which tasks to keep or close as canceled. A student's current status (like Active) depends on their history and activation units; simply entering a Version Start Date does not automatically activate them without proper status progression. Status values help filter student records in lists, processes, and reports. Alumni statuses include "complete" or "graduated."

    Transaction TypeClosed The type of transaction, such as Payments, Charge/Adjust only, and so on.

  2. Take the appropriate action.

    Task Action to Take
    View the report Select the View Report button. Anthology Student displays the generated report.
    Export the report

    1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

    2. Review, specify, or change the Export File NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file)..

    3. Select the Export button.

    Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

    If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
    Save the selection criteria

    1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

    2. Specify the name to save the criteria.

    3. Select the Save button. Anthology Student saves the selection criteria for the report.
    Delete the selection criteria

    1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

    2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, refer to Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Drop report details are sorted by Campus, Program, Shift, Student Name

  • If you selected Yes in the Print Refund Calc Info? field, a separate row for each shift with refund calculation status is displayed

  • The total of each shift drop report is displayed

  • The number of students and total AR balance is displayed