Potential Graduates

Use the Potential Graduates report to identify students who may be eligible to graduate. The selection criteria you define determine which students are included in the report. For example, selecting a specific campus and career service advisor returns only students associated with that campus and advisor.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to regenerate the report with the same settings in the future.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Potential Graduates or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for the SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Potential Graduates.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    Academic AdvisorsClosed Name of the student's academic advisor. You can change the value on the Enrollment page, but you cannot delete it.

    Area of StudyClosed The various areas, such as Major, Minor, or Concentration, that the students have taken to complete their degree. The areas of study are configured by your institution.

    Area of Study Types Closed The type of area of study (such as major, minor, or concentration).

    CampusesClosed The campus where the student or students were enrolled.

    Career Service AdvisorsClosed First and last name of the Career Services Advisor. By default, the list is sorted by first name.

    Credits EarnedClosed Select the condition for the Credits Earned output in the report. For example, if you select Between and enter the range (10 ; 12) in the value field, the report displays the Credits Earned values between 10 and 12 only.

    Credits EarnedClosed The number of credits earned by the student to date. Value

    Credits RemainingClosed Select the condition for the Credits Remaining output in the report. For example, if you select Between and enter the range (10 ; 12) in the value field, the report displays the Credits Remaining values between 10 and 12 only.

    Credits Remaining ValueClosed The number of credits that still must be completed for the student to graduate from the program version.

    Degree/Credential Already AwardedClosed Select Yes or No to indicate whether you want the report to include students who have already been awarded a degree/credential. If you select Yes, you will be able to select degree, honor, and/or badge values from the Degrees Honors & Badges page. The Results grid will list all degrees/credentials awarded. For students with multiple degrees/credentials awarded, the list items will be comma-separated.

    Enrollment StatusesClosed The student's enrollment status.

    Graduation DateClosed The date when the student graduated or is scheduled to graduate from the program version. From and To

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    ProgramsClosed The name of the program. Programs are configured by your institution.

    Program VersionsClosed The program version associated with the student or item.

    School StatusesClosed The prospect or student status at your institution is configurable and may differ by school. When you change a student's status, you must confirm the update in a dialog box, and if there are pending tasks from the previous status, another dialog lets you choose which tasks to keep or close as canceled. A student's current status (like Active) depends on their history and activation units; simply entering a Version Start Date does not automatically activate them without proper status progression. Status values help filter student records in lists, processes, and reports. Alumni statuses include "complete" or "graduated."

    ShiftsClosed Select shifts associated with the students. Only students who are associated with the selected shifts will have statements generated.

    Student Groups Closed The name of the student group. If your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. The list can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

    Version Start DateClosed Select the program version start date. From and To

Take the appropriate action.

Task Action to Take
View the report Select the View Report button. Anthology Student displays the generated report.
Export the report

  1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the Export File NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file)..

  3. Select the Export button.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Select the Save button. Anthology Student saves the selection criteria for the report.
Delete the selection criteria

  1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

  2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, refer to Create or Update a Student Group Using a Report.

Details for the Report

For the students, the report contains: 

  • Contact information for the student

  • Their GPA

  • Information about the credits for each program version that are required, earned, taking, and attempted, along with the total of taking and attempted

The credits taking calculation includes only current courses and not scheduled courses.

The report also contains totals for the student groups and a total for all the students in the report on the last page.