Schedule SAP Calculations

You can use the Schedule tab on the SAP Calculation page to create, edit, activate, deactivate, and delete schedules for SAP calculations. You can also view detailed information on the last five runs of a scheduled SAP calculation and manually trigger the execution of the process.

Prerequisites

You must have:

• Common - Processes - View authorization

• Financial Aid – Processes - SAP Calculation authorization

You should be familiar with the Background for SAP.

Access Method

Select the Processes tile > expand Financial Aid > select SAP Calculation.

Procedure to Schedule SAP Calculations

1. Review the grid listing the previously created schedules for the SAP calculation.

   Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file). Active Specifies whether the associated record is active. Frequency Indicates the frequency with which the schedule is run. Selecting from Daily, Specific Date, or Monthly will update the frequency details to be defined.

   Next Run Indicates the time when the job will be executed next (based on the schedule). Last Run Indicates the last time when the job/schedule was executed by the background processing system.

2. To remove a schedule, select the schedule and select Delete.

3. To activate an inactive schedule, select the schedule and select Activate.

4. To prevent an active schedule from running, select the schedule and select Deactivate.

5. To trigger a scheduled process to run immediately, select an active schedule and select Run Now.

6. To view details of a previously scheduled job, select the expand icon () in the left column. The following details are displayed:

   Status The status of the job. Enqueued indicates the job is in the queue waiting to be executed. Scheduled indicates the job is scheduled to run at a future time. Processing indicates the job is running. Succeeded indicates the job was completed with no errors. Deleted indicates the job was completed with errors. Result Indicates the processing result for the job. If it was successfully processed, it displays Passed or Succeeded. Otherwise, it displays the reason why it was not processed.

   Job Triggered The date and time when the first job within the batch started executing. Completed The date when the item was completed.

7. To edit a schedule, select the link in the Name column. The Edit Schedule - <Name> form is displayed below the grid.

8. To create a schedule, select the New button in the grid toolbar. The New Schedule form is displayed below the grid.

9. Specify or edit the following Schedule properties:

   Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file). Active Specifies whether the associated record is active. Frequency Indicates the frequency with which the schedule is run. Selecting from Daily, Specific Date, or Monthly will update the frequency details to be defined. Days The days of the week. For example, days for which the class is scheduled. Specific Date Month/Day/Year or Year-Month-Day Monthly The schedule is run every month.

   Recurrence Select the recurrence pattern of the schedule, either "Occurs every" (Hour) or "Occurs once at" (H:MM:TT). Start Date The first day the item takes effect or becomes active. Depending on the context of the associated record, the start date can also be the start of a time range, session, or activity (e.g., job, program, course, term, payment period, academic year, enrollment). End Date The last date the item is effective or can be used. Depending on the context of the associated record, the end date can also be the end of a time range, session, or activity (e.g., job, program, course, term, payment period, academic year, enrollment). Time Zone A region that observes a uniform standard time for legal, commercial, and social purposes. Notify Staff Indicates staff members are notified when the batch schedule is run.

10. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button

11. To close the New Schedule or Edit Schedule form, select Cancel.