Search Disbursement History

You can use this form to generate a detailed report showing disbursement batches based on the specific search criteria you select.

Prerequisites

You must have:

• Common - Processes - View authorization

• Financial Aid Automation – Processes – Automated Deposit Tracking and Reconciliation History - Print and View authorization

Access Method

Select the Processes tile > expand Financial Aid > select Automated Deposit Tracking and Reconciliation.

Procedure to Search Disbursement History

1. On the History tab, specify the following values.

   Campuses The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Batch Created Date for the creation of the batch. From and To

   Batch Statuses Specifies if the batch status is Reconciled or Not Reconciled. Processes COD or Other.

2. Select the Apply Filters button. Anthology Student displays all the batch records meeting the criteria.

3. Review the records listed in Batch Summary and the following values.

   Amount The dollar amount associated with the record. Amount Canceled The dollar amount associated with the record. Amount Posted The dollar amount associated with the record. Amount Refunded The dollar amount associated with the record. Amount Returned The dollar amount associated with the record. Batch Amount The total amount of all of the disbursements in the batch. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Created Date The date when the item was created. Deposit Received The dollar amount associated with the record. Deposit Reconciled Specifies if the deposit has been reconciled. Disb Batch # Number assigned to the disbursement batch.

   Fund Source The fund source associated with the award against which the refund is scheduled. If your institution uses fund source security, you must have permission to work with the fund source. Non-Reconciled Deposit The dollar amount associated with the record. Not Reconciled Amount The dollar amount associated with the record. Paid Deposit The dollar amount associated with the record. Process The type of process related to exceptions: COD, Refunds & Stipends, Disbursement Batches, etc. Reconciled Specifies if the batch has been reconciled yet (Y or N). Return Amount The dollar amount associated with the record. Refund Amount The dollar amount associated with the record. Source(Skilltoc) The transaction’s source, such as Financial Aid, Student, or Refund. Transferred Amount The dollar amount associated with the record.

4. When you select the Disb Batch #, the Student Detail Listing section opens, displaying the details for the batch. Review the following values.

   Amount The dollar amount associated with the record. Amount Canceled The dollar amount associated with the record. Amount Posted The dollar amount associated with the record. Amount Refunded The dollar amount associated with the record. Amount Returned The dollar amount associated with the record. Award Year The financial aid award year associated with the record. Bank Confirm # Confirmation number issued by the bank. Batch Amount The total amount of all of the disbursements in the batch. Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Created Date The date when the item was created. Deposit Received The dollar amount associated with the record. Deposit Reconciled Specifies if the deposit has been reconciled. Deposited Date Date the amount was deposited. Disb Batch # Number assigned to the disbursement batch. From Account The source of the funds.

   Fund Source The fund source associated with the award against which the refund is scheduled. If your institution uses fund source security, you must have permission to work with the fund source. G5 Confirm # Confirmation number for the Department of Education's Grants Management system. (G5) Non-Reconciled Deposit The dollar amount associated with the record. Not Reconciled Amount The dollar amount associated with the record. Paid Deposit The dollar amount associated with the record. Process The type of process related to exceptions: COD, Refunds & Stipends, Disbursement Batches, etc. Reconciled Specifies if the batch has been reconciled yet (Y or N). Request Date Date the item was requested. Request Type The type of request made. Return Amount The dollar amount associated with the record. Refund Amount The dollar amount associated with the record. Source The transaction’s source, such as Financial Aid, Student, or Refund. To Account The account you are sending funds to. Transferred Amount The dollar amount associated with the record.

5. Select Print in Batch Summary to generate a Disbursement Batches Report with all the details from your search results.

The Disbursement Batch # on the generated report is selectable. Selecting the batch number will open the detailed records for that batch (and any child batches if there are any).