Identify Failed Course Prerequisites

You can use the Identify Failed Course Prerequisites feature to create a batch that identifies students who do not meet course prerequisite rules for the conditional course they are associated with. You can filter the results by conditional course status and prerequisite course status.

For batches that you created to review for failed course prerequisites, you can use the History tab to review the status of all the batches, review the results of specific batches, and manage the batches.

Prerequisites

You must have:

• Common - Processes - View authorization

• Academics - Processes - Identify Failed Course Prerequisite authorization

Access Method

Select the Processes tile > locate Academic Records > select Identify Failed Course Prerequisites.

Procedure to Identify Failed Course Prerequisite Rules

1. Select the Process tab.

2. Specify the values under Selection Criteria to filter the list.

   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Conditional Course Statuses Specifies the status of the courses with the failed prerequisite. The valid values are Current, Dropped, Future, Grade Posted, LOA, and Scheduled. Prerequisite Course Statuses Specifies the status of the prerequisite course. The valid values are Current, Dropped, Future, Grade Posted, LOA, and Scheduled. Prerequisite Terms The prerequisite terms used to identify the prerequisite courses.

   Program Versions The program version associated with the student or item. Show Only Prerequisites with no Term Indicates only prerequisites that are not associated with any term will be displayed.

3. Select the Queue Failed Prerequisites button.

4. In the Queue Batch dialog, review or change the name of the batch and select the Queue button.

Anthology Student processes the batch.

When the batch completes, Anthology Student displays the results on the History tab so that you can review the list of students.

Procedure to Review Results

1. Select the History tab.

   Batches on this tab are available for 28 days by default. Anthology Student removes them after 28 days. If you need to keep the information for a batch, use the Export () button on the toolbar.

2. In Identify Failed Course Prerequisite Batches, review the status and values for the batches in the list.

   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Canceled Indicates whether the batch process was canceled or the date and time when the batch was canceled. Blank if the batch was not canceled. Duration The amount of time it took to process the job or batch. Last Retry Indicates the details of the last attempt made to retry batch processing. Shows the date and time when the deleted jobs within the batch were last resubmitted for processing. Blank if a retry has never been requested.

   Started The date and time when the first job within the batch started executing. Status A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed, and ALL job statuses are Succeeded. Completed indicates all jobs in the batch have been executed; some jobs may be in the Succeeded status, but at least one of the jobs is in the Deleted status. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled. Submitted By Attributes associated with an instructor or course. Instructor attributes are configured by your institution and associated with the instructor when they are added as a staff member to Anthology Student. Course or course list attributes defined by the institution are associated with the course or course list on the program version level. When courses are copied, and attributes are selected, Anthology Student copies the course attributes using the Attributes, Skills & Resources tile to the new course. Type The course prerequisite type.

3. Select the name of the batch in the list. Anthology Student displays the details for the job in the Job Results list.

4. Review the values in the list.

   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Job Created The date and time when the job was added to the background job queue. Job Started The date and time when the job was pulled from the queue and started executing. The start time for a job will be the same time or later than the start time for the batch. Job Status The status of the job. Enqueued indicates the job is in the queue waiting to be executed. Scheduled indicates the job is scheduled to run at a future time. Processing indicates the job is running. Succeeded indicates the job was completed with no errors. Deleted indicates the job was completed with errors.

   Term Specifies the term associated with the record. Terms are configured by your institution. The term start date must be before the end date of the award year. Term Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item. Term End Date The dollar amount associated with the record. Term Start Date The date when the term starts.

5. Select the arrow to expand the row and review the values.

   Conditional Course Displays the course with the failed prerequisite. Conditional Course Status Specifies the status of the courses with the failed prerequisite. The valid values are Current, Dropped, Future, Grade Posted, LOA, and Scheduled. Prerequisite Course Displays the course that is the prerequisite. Prerequisite Course Status Specifies the status of the prerequisite course. The valid values are Current, Dropped, Future, Grade Posted, LOA, and Scheduled.

   Program Version The program version associated with the student or item. Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it. Student Status The prospect or student status at your institution is configurable and may differ by school. When you change a student's status, you must confirm the update in a dialog box, and if there are pending tasks from the previous status, another dialog lets you choose which tasks to keep or close as canceled. A student's current status (like Active) depends on their history and activation units; simply entering a Version Start Date does not automatically activate them without proper status progression. Status values help filter student records in lists, processes, and reports. Alumni statuses include "complete" or "graduated."