Jobs

You can use the Jobs page to configure the jobs at your institution. Jobs are required for pay generation.

A job is a collection of tasks and responsibilities that are required of a faculty member to perform. A position is an individual instance of a job. For example, Professor and Associate Professor.

A job can have multiple positions. Jobs are assigned to positions. A position can hold only one faculty member in a given period, but a faculty member can be assigned to multiple jobs.

The jobs that you specify here can be selected when you configure:

• Positions (Select the Configuration tile > locate Faculty Workload > select Jobs.)

• Job Policy Associations (Select the Configuration tile > locate Faculty Workload > select Job Policy Associations.)

This page is read-only if Anthology Student is integrated with an External Human Resources (HR) system (for example, Anthology Finance & HCM or any third-party HR application). If integrated, you must use the HR system to manage the items (such as adding, editing, deleting, or deactivating). 

When HR integration is enabled, Faculty Workload Management validates incoming Job records as follows:

• When a Job record is received with a JobFunctionID or JobTypeID that does not exist in the system, the system automatically creates the missing associated entity with default values and proceeds with processing the Job.

Prerequisites

To view the page, you must have Faculty Workload - Configuration - View authorization.

To edit the page, you must have Faculty Workload - Configuration - Manage authorization.

Anthology Student must not be integrated with an External Human Resources (HR) system (for example, Anthology Finance & HCM or any third-party HR application). If Anthology Student is integrated, you can only view the items configured in the HR system here. You must use the HR system to add, edit, delete, or deactivate the items. 

If your institution wants to associate job types and functions to jobs, it should have configured: 

• Job types (Select the Configuration tile > locate Faculty Workload > select Job Types.)

• Job functions (Select the Configuration tile > locate Faculty Workload > select Job Functions.)

Access Method

Select the Configuration tile > locate Faculty Workload > select Jobs.

Procedure to Add or Edit Items

1. Review the values of the records in the grid.

2. If you want to:

   • Add a new list item, select the New button on the toolbar

   • Add a new list item by copying and modifying an existing list item, select the row in the list, and select the Duplicate button on the toolbar

   • Edit an existing list item, select the Name in the list

3. Review, specify, or change the following values.

   Active Specifies whether the associated record is active. This field is not editable. The value depends on the Effective To date field. If the Effective To date is less than the current date, the Active field is set to No. If it is greater than or equal to the current date, the Active field is set to Yes. Effective From The first day the item takes effect or becomes active. Depending on the context of the associated record, the start date can also be the start of a time range, session, or activity (e.g., job, program, course, term, payment period, academic year, enrollment). Effective To The last date the item is effective or can be used. Depending on the context of the associated record, the end date can also be the end of a time range, session, or activity (e.g., job, program, course, term, payment period, academic year, enrollment). Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item.

   HR Reference Identifier Indicates the HR reference identifier. It is referred to as HRSystemID, which is a unique identifier from the HR System. It is used to associate a record in FWM with the corresponding record in the HR System. Job Function Job functions describe high-level functional categories and relate to high-level duties. The job functions are configured by your institution. Job Type Select the job type. Job types are configured by your institution. Job types group similar jobs into categories. You can then use them for reporting and filtering. Job types can be full-time, part-time, hourly, and salaried. Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

4. If you want to save and: 

   • Continue making changes, select the Save button

   • Continue to add another item to the list, select the Save & New button

   • Close, select the Save & Close button