Departments

You can use the Departments page to configure the departments defined by the institution. The Departments configuration allows the system to track which department the assignment of the course or non-teaching activity is in and which department the pay should be allocated to.

The departments that you specify here can be selected by staff members on the:

  • Course Load Type Details page (Select the Configuration tile > locate Faculty Workload > select Course Load Type Details.)

  • Class Load Type Details page ( Select the Configuration tile > locate Faculty Workload > select Class Load Type Details.)

  • Non-Teaching Activities page (Select the Configuration tile > locate Faculty Workload > select Non-Teaching Activities.)

  • Non-Teaching Types page ( Select the Configuration tile > locate Faculty Workload > select Non-Teaching Types.)

You can associate General Ledger (GL) codes with Departments if you select the Advanced Feature Enable Course BudgetingClosed When Faculty Workload Management (FWM) is enabled in the Student Web App, staff members can select the Advanced Feature "Enable Course Budgeting". This feature allows staff members to associate General Ledger (GL) codes with Faculty Workload Activity Types. The GL code mapping is implemented in the data tables related to Course Load Type Details, Class Load Type Details, Non-Teaching Type Details, and Non-Teaching Activities. Once the feature is enabled, it remains permanently enabled.. (Select the Settings tile > expand System > select Advanced Features.)

This page is read-only if Anthology Student is integrated with an External Human Resources (HR) system (for example, Anthology Finance & HCM or any third-party HR application). If integrated, you must use the HR system to manage the items (such as adding, editing, deleting, or deactivating). 

Prerequisites

To view the page, you must have Faculty Workload - Configuration - View authorization.

To edit the page, you must have Faculty Workload - Configuration - Manage authorization.

Anthology Student must not be integrated with an External Human Resources (HR) system (for example, Anthology Finance & HCM or any third-party HR application). If Anthology Student is integrated, you can only view the items configured in the HR system here. You must use the HR system to add, edit, delete, or deactivate the items. 

Access Method

Select the Configuration tile > locate Faculty Workload > select Departments.

Procedure to Add or Edit Items

  1. Review the values of the records in the grid.

  2. If you want to:

    • Add a new list item, select the New button on the toolbar

    • Add a new list item by copying and modifying an existing list item, select the row in the list, and select the Duplicate button on the toolbar

    • Edit an existing list item, select the Name in the list

  3. Review, specify, or change the following values.

    ActiveClosed Specifies whether the associated record is active.

    CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item.

    HR Reference IdentifierClosed Indicates the HR reference identifier. It is referred to as HRSystemID, which is a unique identifier from the HR System. It is used to associate a record in FWM with the corresponding record in the HR System.

    NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

  4. If the Advanced Feature Enable Course BudgetingClosed When Faculty Workload Management (FWM) is enabled in the Student Web App, staff members can select the Advanced Feature "Enable Course Budgeting". This feature allows staff members to associate General Ledger (GL) codes with Faculty Workload Activity Types. The GL code mapping is implemented in the data tables related to Course Load Type Details, Class Load Type Details, Non-Teaching Type Details, and Non-Teaching Activities. Once the feature is enabled, it remains permanently enabled. is enabled, the GL Code Association section is displayed so that you can associate General Ledger (GL) codes with Departments.

    You can add, save, cancel, and remove GL code associations and search ledger accounts.

    Credit Account Closed The account credited for the amount. Your institution configures the accounts.

    Debit AccountClosed The account debited for the amount. Your institution configures the accounts.

    DefaultClosed Select Yes or No to indicate whether the Credit Account and Debit Account combination is the default GL account combination. Only one row in the GL Code Association grid can be marked as Default.

  5. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button