Configure Modules

The topics in Configure Modules cover how to configure Anthology Student to reflect the processes and terminology used at your institution by module (such as department or office).

You must configure your module before you can use Anthology Student. The list values and options you specify during configuration populate lists that other staff members will select from when they work with students or complete module-specific processes.

In some cases, you will also specify options for the list values. For example, when you configure document statuses, you can also specify whether a document is approved when that status is selected.

Location Option to Select
Command bar Shows the icon for the menu.
Home page Shows the configuration tile.

The Configuration tile displays a tree list, and the features contain forms and lists.

Before you begin to configure, review Work with Forms and Grids from the Get Started menu.

For general instructions also refer to: ClosedDelete or Deactivate Configuration Items.

Delete or Deactivate Configuration Items

This topic covers deleting and deactivating items in the lists from the Configuration menu.

  • Deleting an item permanently removes it. No record of deleted list items is maintained in Anthology Student.
  • Deactivating an item keeps a record of it in Anthology Student (preferred). It can no longer be assigned to a student or record but remains assigned as it was previously.

If an item: 

  • Is not associated with a student or record, you can delete or deactivate it
  • Is associated with a student or record, you can only deactivate it
  • Is associated with Automated Awarding, you cannot delete or deactivate it

Prerequisites

You must have modulename - Configuration - Manage authorization. For example, to delete or deactivate items you or your institution added under:

  • Academic Records, you must have Academics - Configuration - Manage authorization

  • Student Accounts, you must have Student Accounts - Configuration - Manage authorization

These specific prerequisites will depend on the page.

  • If there is a list at the top of the page for selecting campuses or All Campuses, the item can be associated with one or more campuses. If the item is associated with one or more campuses, you must have access to all the campuses to delete or deactivate it. For example, if it was configured for 3 campuses and you only have access to 2 of the campuses, you can view, but cannot delete or deactivate it.

  • If the list contains a System column, the list contains system-defined items. To delete or deactivate an item, it must not be system-defined.

Access Method

Select the Configuration tile > expand modulename > select option for the item.

Procedure to Delete Items

  1. Highlight the item in the list.
  2. Select the Delete button on the toolbar.

The item is:

  • Removed from the list on the page, and the list is redisplayed
  • No longer available to select on the forms that contain the list

Procedures for Deactivating Items

There is more than one method for deactivating an item.

Method Procedure Result
Using a toolbar button
  1. Highlight one item in the list.
  2. Select the Deactivate button on the toolbar.

The item: 

  • Remains displayed in the list with No in the Active column

  • Is no longer available to select on the forms that contain the list

Editing the item
  1. Select the name of the item in the list.
  2. In the Active drop-down, select No.
  3. Select the Save and Close button.

Because the item is not removed, you can also make it active again by selecting the Activate button.