Audit

You can use the Audit tile to display changes to student academic information. For example, it displays information about the changes to:

• Final grades and grade information that was posted for lessons (It also identifies what was changed, when it was changed, and who made the change.)

• SAP Information

• Areas of Study

• Program Version Start Dates

• Transfer Credits

• Courses and course statuses (such as previous status, new status, date on which the status was changed, reason for status change, and user who changed the status)

• Pre-specified reasons are included in the audit folder for any courses that are automatically dropped if staff members post attendance, update SAP, or change the school status.

• Multiple Fulfillment in Degree Progress Audit. An audit log is generated with a reason when you manually fulfill a course that is part of multiple fulfillments and either apply or do not apply multiple fulfillments in the DPA.

SAP audit details are available under Financial Aid > Audits > SAP tab. Refer to Audit.

Prerequisites

You must have:

• Common - Student - View authorization

• Academics - Audit - View authorization

You must have selected Yes for Require Final Grade Change Reason Select Yes to require staff members to select a reason when they edit a final grade for a student on the Student Courses. If you select Yes, your institution must also have configured the reasons for final grade changes using the Configuration tile. in the General page (Select the Settings tile > expand Academic Records > select General.)

To use Multiple Fulfillment in Degree Progress Audit, your institution must have selected Yes for the following advanced feature. (Select the Settings tile > expand System > select Advanced Features.):

• Enable Feature Flag for Automated Multiple Fulfillment Select this option to enable the use of Automated Multiple Fulfillment in the Student web app only. This allows you to configure the number of categories that a course could satisfy a requirement in the DPA.
• Enable Feature Flag for Course Fulfillment Order Select Yes if you want to use the Course Fulfillment Order option from the Configuration tile to modify the order the system uses to fulfill courses in the degree progress audit (DPA). The course fulfillment orders you configure can then be selected when you configure program versions. If you select Yes, the Degree Progress Audit dialog in the legacy interface is disabled. You must use the Degree Progress Audit tile in the web app to work with the DPA for a student. If you select No, the system uses the default for all program versions.
• Enable Pool-based Elective Pools Select Yes to configure course pools. Once you have configured your pools, you can use the pools when you create a course list in the program version or area of study for elective and substitution pools. If a program version or area of study has existing catalogs, those can still be maintained manually by adding and removing course groups and individual courses. Select No to continue to manually create the elective and substitution pools by adding courses and course groups for each program version and area of study.

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Audit tile.

Columns

Grades tab	Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, the date also includes the timestamp.	Field The field in the Anthology Student database that was changed. Modified By The name or user ID of the person who changed the item. Reason The reason for the change in a record or the reason why a process failed.
Course Status Changes tab	Action Indicates the action for the record (such as create or delete; import or update; update, delete, or unlock). Allow/Deny Registration Indicates whether a conflict was overridden when the student was registered individually or in a batch. For example, if a requisite rule had Allow configured for Allow/Deny Registration and the prerequisites or corequisites were overridden, the column displays Allow. If a requisite rule had Deny configured for Allow/Deny registration and an anti-requisite was overridden, the column displays Deny. By default, the column is hidden. Corequisite Courses The name of the corequisite course that was overridden during registration. By default, this column is hidden. Course Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item. Course Name The name of the course configured by your institution. Credits The credits that the student achieved in the course. Date Modified The date when the item was changed. On some pages, the date also includes the timestamp. LDA When faculty enter or update the Last Date of Attendance (LDA) while posting final grades in the Faculty Portal Gradebook, the system records or updates the LDA on the student's Course Status Change Audit for that course. The original audit record is updated rather than creating a new entry. Modified By The name or user ID of the person who changed the item.	New Course Status The new course status set by the user. Old Course Status The status of the course before the user changed it. Prerequisite Courses The name of the prerequisite course that was overridden during registration. By default, this column is hidden. PreCorequisite Courses The name of the prerequisite/corequisite course that was overridden during registration. By default, this column is hidden. Published Code The alphanumeric published code assigned to the overridden courses by your institution. Reason The reason for the change in a record or the reason why a process failed. Rule Type The type of rule associated with the course when you override during registration. By default, this column is hidden. Term Specifies the term associated with the record. Terms are configured by your institution. The term start date must be before the end date of the award year.
Transfer Credits tab	Column Name The name of column that was modified. Comments Area you can use to specify comments or additional information about a change to a record or a request. The text you enter in this field may be stored in the audit. For example, comments on the Update Employer Status form appear in the Employer Audit table. Date Added The date when the item or person was added or the status change was entered. Date Modified The date when the item was changed. On some pages, the date also includes the timestamp.	Field The field in the Anthology Student database that was changed. Modified By The name or user ID of the person who changed the item. New Value Field value after making changes. Old Value The value in the field before it was changed.
Areas of Study tab	Areas of Study The various areas, such as Major, Minor, or Concentration, that the students have taken to complete their degree. The areas of study are configured by your institution. Date Added The date when the item or person was added or the status change was entered. Date Dropped The date when the area of study was dropped from the student's schedule. Dropped By The staff member who dropped the area of study from the student's list. Cumulative GPA The cumulative grade point average (GPA) for the benchmark. The cumulated GPA for an enrollment is calculated from the time the student entered the institution under that enrollment. The Cumulative GPA column includes all courses taken that are selected to be included in the GPA calculation. In the case of a cumulative GPA displayed on a term, it consists of all the courses taken up to and within the terms that are also selected to be included in the GPA calculation. The current GPA is made up of only the courses that occurred in that term.	Effective Date Specifies the date when the Area of Study (AOS) is added or removed. It defaults to the current date and is editable. The Effective Date entered on the Enrollments page is included in the AOS Audit. Modified By The name or user ID of the person who changed the item. Status The associated School Status on the student's enrollment. Type Area of study type.