Register a Course from the Degree Pathway

You can use the Degree Pathway page to register a student for a course in their schedule.

When you register, unregister, and drop courses for students, Anthology Student performs validations and identifies conflicts. If you have the required specialized permissions, you can override the conflicts.

The table shows the validations that Anthology Student performs. The table indicates which validations: 

• If you have permission, you can override and still register the student and where (if applicable) 

• Prevent you from registering a student

If Anthology Student prevents you from registering, it displays the reason why.

Validation	Override and Register	Override and Register from Student Course List Only	No Override and Register
Course add or drop period has expired.	X
Course is associated with a locked term sequence.	X
Course is not currently scheduled for any terms or is a dependent course.			X
Class section has the maximum number of students allowed, and it has been exceeded.	X
Class section is full, and the student will go on the waitlist.	X
Courses selected are not advancing the fulfillment of the requirement rule, because the requirement rule is already fulfilled. This warning is displayed only for Elective Pool course registrations when a Requirement Rule is configured for the Elective Pool and the Requirement Rule status is Fulfilled.	X
Maximum count of units(credits/hours) for the given elective pool will be exceeded by the given number of units (credits/hours) beyond the elective pool units (credits/hours) limit. This warning is displayed only for Elective Pool course registrations when Campus level setting Display Elective Pool Warning During Registration is turned ON and the required units(credits/hours) limit of given Elective Pool is being exceeded with the course registration.	X
Student expected start date is after the class start date.	X
Student already has a grade for the prerequisite course.	X
Student does not meet a prerequisite or corequisite.	X
Student meets an antirequisite.	X
Student has a conflict in their schedule with another course.	X
Student has a registration hold.	X
Student has a schedule lock.	X
Student has exceeded the maximum number of retakes for the course.	X
Student is already taking the course in the same or overlapping terms.			X
Student is not registered for corequisite courses.	X
Student is already taking the course.	X
Student is on a registration hold.	X
Student is repeating the course.		X
Student is retaking the course.	X
Term is closed.	X

Prerequisites

You must have: 

• Academics - Student Degree Pathway - Manage authorization

• Academics - Student Course - Edit authorization

The plan must be approved and:

• The course must have been moved from the course list to the term

• A term selected for that Term column

The course must: 

• Have a value of Future for Course Status

• Be active or inactive and have active substitutes

For cross-referenced courses, your institution must have:

• Enabled cross-reference sharing groups (CRSG) for the logged-in staff member

• Enabled cross-referencing for the Academic Records module

To override conflicts, you must have the appropriate specialized permission. For example:

• Allow maximum students in class and Add/Drop date Override - All Campuses Select the check box to give a staff member permission to override the maximum class size when registering students in a class section for all campuses. During registration, a message is displayed when the maximum class size is about to be exceeded on the Student Courses page. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.) The staff member can determine if it is okay to register the student anyway. If this check box is selected, the campus setting for Add/Drop is overridden. or Allow maximum students in class and Add/Drop date Override - Users Campuses Only Select the check box to give a staff member permission to override the maximum class size when registering students in a class section for the campuses they are authorized to work with. During registration, a message is displayed when the maximum class size is about to be exceeded on the Student Courses page. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.) The staff member can determine if it is okay to register the student anyway. If this check box is selected, the campus setting for Add/Drop is overridden.

• Allow User to Override Registration Holds Select the check box to give a staff member permission to override a registration hold on their Student Courses page and register students without needing to remove these students from a registration hold group. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile > add or select a course in the list > select the Register button.)

• Allow Prerequisite/Corequisite registration and Maximum Course Attempts Override Select the check box to give a staff member permission to override prerequisite and corequisite course requirements when processing a single student registration in a course for which there are other courses required as prerequisites or corequisites. It also gives a staff member permission to override the maximum course attempts rule when registering a student on their Student Courses page. (Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Courses tile.)

If you want Anthology Student to display a message when you register for a class assigned to an elective pool that is satisfied and will exceed the elective pool limit for the catalog, course category, program version, or area of study configured for that campus, your institution must have configured Display Elective Pool Warning During Registration Select this check box if you want Anthology Student to display a warning message when the elective/substitution pool criteria has been exceeded during registration. check box on the Campuses page. (Select the Settings tile > expand System > select Campuses > add or select a campus > select the Academic Records tile.)

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Degree Pathway tile.

Methods for Registering for the Course

There is more than one method. You can either: 

• Access the Student Courses list from this page and then register for the course from that page using detailed course information and separate lists for courses, shared courses, and cross-referenced courses. You also have to override each conflict individually.

• Select and quick-register the selected course from this page using abbreviated course information and a consolidated list of the courses, shared courses, and cross-referenced courses. You can also override all the conflicts at once.

Procedure to Register from the Student Course List

1. If not already selected, select the approved custom plan.

2. Select the box for the class.

3. Either: 

   • Select the Register button on the toolbar

   • Right-select and select Register

   Anthology Student displays the Student Course list for the student with the course expanded at the bottom. For information about registering for the course from that page, refer to Register a Course from the Student Course List.

Procedure to Register from the Degree Pathway

1. If not already selected, select the approved custom plan.

2. Select the box for the class.

3. Either: 

   • Select the Quick Register button on the toolbar

   • Right-select and select Quick Register

   Anthology Student displays a dialog. The values displayed in the dialog and the values you can specify or change will depend on how the class was configured using the Class Scheduling tile.

4. In the dialog, review or specify the values.

   Campus The campus where the student or students were enrolled. Register as Audit Indicates the course must be registered as an audit course. Substitution If there is a substitution pool, select the check box to specify that you want to select a substitute course.

   Substitution Course The substitution course from the courses configured as a substitution pool in the course list. If you selected the Substitution check box, select the substitution course. Term Specifies the term associated with the record. Terms are configured by your institution. The term start date must be before the end date of the award year.

5. Review the values in the grid and select the course.

   Campus The campus where the student or students were enrolled. Course The code and name of the course associated with the record. Some pages also indicate the course status (Active or Inactive). Delivery Method The delivery method of the course. For example, online, on ground. They are configured by your institution. To automatically add a class section, your institution must have configured the delivery with Auto Add Class Section set to Yes. Days of Week The day of the week is displayed automatically. This is a read-only field. You cannot modify or edit the day of the week.

   Instructor The instructor or instructors assigned to the course, class section, or class section session. Seats Available The seats available in the class section. Section The code and name for the class section. Waitlist Seats Available The number of available seats on the waitlist.

6. Review and specify the remaining values.

   Credits The credits that the student achieved in the course. Fee Schedule The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

   Hours The number of hours associated with the record (e.g., attendance hours, course hours, hours worked) during a specified period. Pass/Fail Course Indicates whether the course will be graded on a pass or fail basis only.

7. Select the Validation Check button.

   Anthology Student performs the validations and displays a grid that lists the conflicts and warnings.

   

   In the grid, review the following values.

   Details Displays further details regarding the selected record, batch job, warning message, or conflict. Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

   Type Specifies whether the message is a warning or conflict message.

8. If there are: 

   • No conflicts, select the Register button

   • Conflicts and Warnings, and you have override permission, select the Override & Register button

   • Conflicts and Warnings, and you do not have override permission, Anthology Student disables the Register button

Anthology Student updates the course to a status of Scheduled, along with the other details, such as section, term, start date, instructors, and so on.