Audit

You can use the Audit list to display the changes for the student to their significant information, previous education, and Admissions Representative in the Anthology Student database. For example, you can determine if there was a change to the: 

• Values on the Student Profile (such as the student number or ethnic group)
• Enrollment status or student status history
• Deposits
• Previous education
• Admissions Representatives assigned or reassigned
• Student advisors

The changes are listed in order by the Date Modified column, with the most recent change first.

When a student subscribes or unsubscribes from SMS notifications, an audit log entry is created.

Prerequisites

To view the page, you must have:

• Common - Student - View authorization

• Admissions - Audit - View authorization

Access Method

Select the Students tile > select the name in the Students list > expand Admissions > select the Audit tile.

Columns

Student Changes tab	Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, the date also includes the timestamp. Field The field in the Anthology Student database that was changed.	Modified By The name or user ID of the person who changed the item. Note Area that displays, or that you can use, to specify comments or additional information related to the record or subject. Program Version The program version associated with the student or item.
Previous Education tab	Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, the date also includes the timestamp. Field The field in the Anthology Student database that was changed.	Modified By The name or user ID of the person who changed the item. Note Area that displays, or that you can use, to specify comments or additional information related to the record or subject. Type The type of previous education, such as College, High School, or ATB (Ability to Benefit).
Admissions Representative tab	Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Added The date when the item or person was added or the status change was entered.	Effective Date The date or date range when the item is effective or valid and can be used. Inquiry Date The date when the student made the inquiry. Type The type of Admissions Representative. The values are Initial Assignment and Reassignment.

Details for Specific Fields on the Student Changes Tab

If the Modified By column for Mobile Phone Number contains: 

• System Administrator, the administrator updated the mobile phone number, and the student signed a paper disclaimer document, and it is on file

• Portal User, the student used the Portal to update the mobile phone number, and the student signed an online disclaimer document, and it is stored electronically

If the student transferred enrollments before the enhancement that linked enrollments for satisfactory academic progress (SAP) calculations, there is an item in the list that contains: 

• ? System in the Modified By column

• Comment Initial data population for SAP enrollment linking in the Note column