Full-Time Equivalency Factors

You can use the Full-Time Equivalency Factors page to configure the Full-Time Equivalency (FTE) Factors to be applied at your institution. If your institution wants to configure FTE, we recommend you use FTE in all the required areas.

Your institution can use Full-Time Equivalency factors and weigh the load types of the courses to be the equivalent and exact portion of a faculty member's full-time job. This means that the total evaluation period of the faculty will vary between 0.0 and 1.0. For example, the full-time equivalency of faculty members for each semester needs to be between .97 and 1.03 to meet their full-time requirements between all of their loads. Faculty Workload applies a factor that converts each portion of their load. In other words, it converts each load type into a Full-Time Equivalency amount.

Your institution can apply FTE to different Course Groups and Non-Teaching Groups based on your internal policies.

When the Advanced Feature flag Enable Load BankingClosed The "Enable Load Banking" feature flag is available only if Faculty Workload Management is enabled. Set this flag to Yes to allow an institution to bank loads for full-time faculty members for later applications. Load banking is not used for adjunct (part-time) faculty members. The load banking feature includes the FTE Bank Load Limit configuration functionality and any related database tables. Once the feature flag is enabled, it remains enabled permanently. is set to Yes (refer toAdvanced Features), you can specify and save an FTE Bank Load LimitClosed When the Advanced Feature flag "Enable Load Banking" is set to Yes, you can specify and save an FTE Bank Load Limit value. The maximum value is 5.00000. The minimum value is 0.00001. The system enforces the configured FTE Bank Load Limit by checking faculty balances against the configured limits. If the FTE Bank Load Limit is not in use, you can clear the field and save the null value. Staff members will receive a message that the limit is in use, and editing may result in banked load totals exceeding the limit. Adding loads will be forbidden for faculty members over the limit until the balance is reduced to less than the load limit. The FTE Bank Load Limits will be applied to faculty member positions and will be reflected in the Bank Statement per Faculty. value. The system will enforce the configured FTE Bank Load Limit. Staff members will receive a message that the limit is in use and editing may result in banked load totals exceeding the new limit. The FTE Bank Load Limits will be applied to faculty member positions and will be reflected in the Bank Statement per Faculty.

Once you specify the Full-Time Equivalency Factors, the staff member can manage FTE in the:

  • Class Load Type Details page (Select the Configuration tile > locate Faculty Workload > select Class Load Type Details.)

  • Course Load Type Details page (Select the Configuration tile > locate Faculty Workload > select Course Load Type Details.)

  • Course Group Extensions page (Select the Configuration tile > locate Faculty Workload > select Course Group Extensions.)

  • Non-Teaching Groups page (Select the Configuration tile > locate Faculty Workload > select Non-Teaching Groups.)

  • Non-Teaching Activities page (Select the Configuration tile > locate Faculty Workload > select Non-Teaching Activities.)

  • Non-Teaching Types page ( Select the Configuration tile > locate Faculty Workload > select Non-Teaching Types.)

Prerequisites

To view the page, you must have Faculty Workload - Configuration - View authorization.

To edit the page, you must have Faculty Workload - Configuration - Manage authorization.

If your institution wants to assign specific:

  • Non-Teaching GroupsClosed Select the non-teaching group used to define compensation plans. The groups are configured by your institution. Non-teaching groups categorize the non-teaching types., your institution must have configured Yes for Used for FTEClosed Indicates whether you want to use the Full Time Equivalency (FTE) Factors for the Course Group or Non-Teaching Groups. field in Configuration >  Faculty Workload > Non-Teaching Groups.

  • Course GroupsClosed Classifies the courses at your institution into groups. They are configured by your institution., your institution must have Yes for Used for FTEClosed Indicates whether you want to use the Full Time Equivalency (FTE) Factors for the Course Group or Non-Teaching Groups. in Configuration > Faculty Workload Management > Course Group Extensions.

Access Method

Full-Time Equivalency Factors page (Select the Configuration tile > locate Faculty Workload > select Full-Time Equivalency Factors.)

Procedure to Add or Edit Items

  1. Review the values of the records in the grid.

  2. If the Advanced Feature flag "Enable Load Banking" is set to Yes, you can specify and save the FTE Bank Load LimitClosed When the Advanced Feature flag "Enable Load Banking" is set to Yes, you can specify and save an FTE Bank Load Limit value. The maximum value is 5.00000. The minimum value is 0.00001. The system enforces the configured FTE Bank Load Limit by checking faculty balances against the configured limits. If the FTE Bank Load Limit is not in use, you can clear the field and save the null value. Staff members will receive a message that the limit is in use, and editing may result in banked load totals exceeding the limit. Adding loads will be forbidden for faculty members over the limit until the balance is reduced to less than the load limit. The FTE Bank Load Limits will be applied to faculty member positions and will be reflected in the Bank Statement per Faculty.

  3. If you want to:

    • Add a new list item, select the New button on the toolbar

    • Add a new list item by copying and modifying an existing list item, select the row in the list, and select the Duplicate button on the toolbar

    • Edit an existing list item, select the Name in the list

  4. Review, specify, or change the following values.

    ActiveClosed Specifies whether the associated record is active.

    CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item.

    Course GroupsClosed Classifies the courses at your institution into groups. They are configured by your institution.

    FTE Factor to ApplyClosed Specifies the Full-Time Equivalency (FTE) Factor you want to apply. This factor is applied to the total hours per course. The format of the FTE factor is N.NNNN. For example, 0.0028.

    NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

    Non-Teaching GroupsClosed Select the non-teaching group used to define compensation plans. The groups are configured by your institution. Non-teaching groups categorize the non-teaching types.

  5. If you want to save and: 

    • Continue making changes, select the Save button

    • Continue to add another item to the list, select the Save & New button

    • Close, select the Save & Close button