Student Status History

Using the Student Status History feature, you can monitor and track changes in the student's status as the student progresses through various phases in the institution, for example, lead, active student, graduate, and alumni. With the appropriate permissions, you can view and print status history changes and undo or disable a status change.

The Student Status History page displays two sections: 

• Student Statuses — displays the student's status changes defined by the institution. In this section, you can undo or disable a status change.

  The columns in the Student Statuses grid are:

  Added By The name or user ID of the person who added the person or item. Comment Area you can use to specify comments or additional information about a change to a record or a request. The text you enter in this field may be stored in the audit. For example, comments on the Update Employer Status form appear in the Employer Audit table. Date Added The date when the item or person was added or the status change was entered. LOA Return Date The date when the student returns from the leave of absence. LOA Start Date The date when the student started the leave of absence. New Status The updated status after the status change.

  NSLDS Withdrawal Date The effective date, stored in SSCR and Clearinghouse records, when a student withdrew from the institution. Previous Status The original status before the status change. Reason The reason for the change in a record or the reason why a process failed. Start Date The first day the item takes effect or becomes active. Depending on the context of the associated record, the start date can also be the start of a time range, session, or activity (e.g., job, program, course, term, payment period, academic year, enrollment). Status Description The detailed description provided by your institution for the student's status. Stored LDA The last date of attendance stored in the database.

• Enrollment Statuses — displays the student's enrollment status changes in read-only mode. In this section, you can only view status change records because you cannot change the admission status once a student is enrolled.

  The columns in the Enrollment Statuses grid are:

  Added By Comment Date Added New Status

  Previous Status Reason Start Date Stored LDA

Prerequisites

To view the page, you must have:

• Common - Student - View authorization

To edit the page, you must have Academics - Student Enrollment Period - Edit authorization.

You should be familiar with the Background for Status Changes.

Access Method

Select the Students tile > select the name in the Students list > expand Academic Records > select the Student Status History tile.

Procedure to Change the Student Status

The grid shows the items for the program version of the current enrollment (if any). Use the Program Version drop-down to change the program version. You cannot select All Program Versions.

1. Highlight the record and select the Change Status button.

2. Specify the following values.

   Comment Area you can use to specify comments or additional information about a change to a record or a request. The text you enter in this field may be stored in the audit. For example, comments on the Update Employer Status form appear in the Employer Audit table. Current Status The current status of a student.

   New Status The updated status after the status change. Reason The reason for the change in a record or the reason why a process failed.

3. Specify the following additional values based on the New Status you select.

   New Status	Fields Displayed Based on Selected Status
   Application Not Accepted Cancel NDS: Application Rejected, NDS: Cancel, NDS: No Show No Show	Status Date The date when the status was last changed.
   Application Received (or Applicant Category) Being Processed Currently Placed (or Graduate Placement) Future Start In School Not Available / In School Not Yet Placed/ In School Placed (or In School Placement) Interview Scheduled / Interviewed (or Lead) NDS: Being Processed, NDS: Future Start, NDS: Probation New Lead Not Available / Not Yet Placed (or Graduate Placement) Pending Applicant Transfer from Other Campus/Program	N/A
   Attending, NDS: Attending, Probation (or Active)	Effective Date The date or date range when the item is effective or valid and can be used.
   Complete	Date Complete The number of the transaction., Last Day of Attendance The last day of attendance. In Anthology Student, audit courses are courses that do not require coursework or participation. While you can take attendance for audit courses, they do not update the last day of attendance (LDA) per the guidelines of the U.S. Department of Education. If you want a course to update the LDA for students, the course must take attendance and not be an audit course (such as a course taken, retaken, or repeated). The value is stored in the LDA column of the AdEnroll table. The system automatically populates the LDA when staff members post final grades or when a students drops a course., Remove Attendance Records Back to LDA Indicates that any attendance records submitted after the last day of attendance will be removed.
   Drop NDS: Drop	Official Withdrawal Official Notification The official notification date when the status change to Drop is completed., Determination Date The date when the student dropped the enrollment., Last Day of Attendance, NSLDS Withdrawal Date The effective date, stored in SSCR and Clearinghouse records, when a student withdrew from the institution., Remove Attendance Records Back to LDA Unofficial Withdrawal Date of Incident The date of the incident that occurred to cause the student to withdraw or drop the course., Determination Date, Last Day of Attendance, NSLDS Withdrawal Date, Remove Attendance Records Back to LDA
   Graduate	Graduation Date The date when the student graduated or is scheduled to graduate from the program version., Last Day of Attendance, Remove Attendance Records Back to LDA , Use Graduation Date on File Indicates the graduation date already saved should be used.
   Incomplete	Last Day of Attendance, Remove Attendance Records Back to LDA
   Leave of Absence	LOA Start Date The start date of the student's leave of absence., LOA Return Date The date when the student returns from the leave of absence.
   NDS: Complete	Date Complete, Last Day of Attendance
   NDS: Incomplete	Last Day of Attendance
   NDS: Re-entry, Re-Entry	Reentry Date The date when the student re-entered the program version., Graduation Date
   Standard Period of Non-Enrollment	SPN Start Date The start date when the student will be out of the enrollment. The SPN period should be approved by the institution., SPN Return Date The date when the student is required to return to the course. If the student does not return by the approved date, it will be considered as withdrawal.
   Transfer to Other Campus/Program	Date Transferred The date when the student was transferred to another campus or program., Last Day of Attendance, Remove Attendance Records Back to LDA

4. Select the Change Status button.

Undo a Status History Change for a Student

You can undo the last status history change for a student.

The grid shows the items for the program version of the current enrollment (if any). Use the Program Version drop-down to change the program version. You cannot select All Program Versions.

1. Highlight the record for which you want to undo the status change.

2. Select the Undo button on the toolbar.

Disable a Status History Record for a Student

You can disable a status history record for a student. You can only disable statuses when the New Status is set to Leave of Absence and the previous status was Active.

The grid shows the items for the program version of the current enrollment (if any). Use the Program Version drop-down to change the program version. You cannot select All Program Versions.

1. Highlight the record you want to disable in the list.

2. Select the Disable button on the toolbar. The Status record continues to be displayed but is disabled.