Status Change Discrepancies

You can use the Status Change Discrepancies report to display the list of students who have discrepancies between the calculated status and the current status. The system evaluates the effective dates of status changes ("current status") and determines the logical "calculated status". Discrepancies occur when dates and statuses do not follow the logical order.

Examples:

  • If a student went from Active to Probation on 9/27/2024, then went from Probation to Withdrawal on 9/24/2024, it causes a discrepancy in the system since these dates are out of order.

  • If the drop date is before the start date, the system will check both and decide that the student is still active, as that is the status with the most recent effective date.

  • If the effective date of the Future Start status is set later than (or the same as) the Expected Start, and the student goes to Active status (through automatic or manual processes), the effective date of Active seems out of sequence (too early). However, the Future Start date was too late.

    When the effective date of the most recent status change is in the future, the status calculation used by the Status Discrepancy Report ignores it, which produces a discrepancy on the report.

Best Practice: Run the Status Change Discrepancies report regularly and resolve all discrepancies. Address the underlying issues to prevent new discrepancies from being created every day, some of which cause Enrollment Reporting exception issues. Use different dates for each status change if possible.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to regenerate the report with the same settings in the future.

Prerequisites

You must have: 

  • Common - Reports - View authorization

  • Either Reports - Academic Records - Status Change Discrepancies or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for the Export to Excel button, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for the SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

Access Method

Select the Reports tile > locate Academic Records > select Status Change Discrepancies.

Procedure to Generate the Report

  1. Specify the data selection criteria.

    CampusClosed The campus where the student or students were enrolled.

    Graduation DateClosed The date when the student graduated or is scheduled to graduate from the program version. From and To

    Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

    Student GroupClosed The name of the student group. If your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. The list can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

    Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

    Version Start DateClosed The start date of the program version for the campus that the student is enrolling in. From and To

Take the appropriate action.

Task Action to Take
View the report

  1. Select the View Report button. Anthology Student displays the generated report.
Export the report

  1. Select the Export to Excel button. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the following value.

    Export File NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

  3. Select the Export button.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Anthology suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select the Save Criteria button. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Select the Save button. Anthology Student saves the selection criteria for the report.
Delete the selection criteria

  1. Select the Delete Saved Criteria button. Anthology Student displays the Delete Criteria dialog.

  2. Select the Delete button. Anthology Student deletes the selected saved criteria for the report.

You can also save to a student group. For more information, refer to Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Students are sorted alphabetically by name.

  • The student name is linked to the student profile. For more information, refer to Access a Profile from a Report.