Update Student Statuses

You can use the Update Student Statuses page to modify a student's status history.

Warning: The process does not validate status changes.

Take extreme care when using this feature, as it can adversely affect Admissions performance reports, the Enrollment Reporting (SSCR) process, the Clearinghouse process, or any other Anthology Student report or process that uses information about student status history.

Prerequisites

You must have:

• Common - Processes - View authorization

• Academics - Processes - Update Student Statuses authorization

You should be familiar with the Background for Status ChangesDrop and Withdrawal Statuses in Anthology Student

Access Method

Select the Processes tile > locate Academic Records > select Update Student Statuses.

Procedure to Update Student Statuses

1. Specify the Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization. value.

   Anthology Student displays the appropriate program version.

2. Select the Apply Filters button. Anthology Student populates the list.

   Begin Date The date when the status change becomes effective. Date Added The date when the item or person was added or the status change was entered. Effective Date The date or date range when the item is effective or valid and can be used. LDA The student's last date of attendance. On the Student Courses page, the LDA column is hidden by default and is populated based on the LDA for that course. Modified By The name or user ID of the person who changed the item.

   Modified Date The date when the item was last changed. Note Area that displays, or that you can use, to specify comments or additional information related to the record or subject. Previous Status The original status before the status change. Reason The reason for the change in a record or the reason why a process failed. Return Date The date the student returned or is scheduled to return from the leave of absence (LOA).

3. Take the appropriate action in the list.

   Task	Action to Take
   Add student status	Select the New button on the toolbar. Anthology Student displays the new student status dialog. Specify the following values. Comment Area you can use to specify comments or additional information about a change to a record or a request. The text you enter in this field may be stored in the audit. For example, comments on the Update Employer Status form appear in the Employer Audit table. Current Status The current status of a student. Date Added The date when the item or person was added or the status change was entered. Effective Date The date or date range when the item is effective or valid and can be used. Effective Time The time the status change is effective. Last Date of Attendance The student's last date of attendance. On the Student Courses page, the LDA column is hidden by default and is populated based on the LDA for that course. New Status The updated status after the status change. NSLDS Withdrawal Date The effective date, stored in SSCR and Clearinghouse records, when a student withdrew from the institution. Reason The reason for the change in a record or the reason why a process failed. Time Added The time when the task was assigned, the item or person was added, or the status change was entered. Select the Save button. Anthology Student saves the new student status.
   Edit student status	Select the status in the list. Anthology Student displays the edit student status dialog. Review, specify, or change the following values. Comment Area you can use to specify comments or additional information about a change to a record or a request. The text you enter in this field may be stored in the audit. For example, comments on the Update Employer Status form appear in the Employer Audit table. Date Added The date when the item or person was added or the status change was entered. Effective Date The date or date range when the item is effective or valid and can be used. Effective Time The time the status change is effective. Last Date of Attendance The student's last date of attendance. On the Student Courses page, the LDA column is hidden by default and is populated based on the LDA for that course. New Status The updated status after the status change. NSLDS Withdrawal Date The effective date, stored in SSCR and Clearinghouse records, when a student withdrew from the institution. Previous Status The original status before the status change. Reason The reason for the change in a record or the reason why a process failed. Time Added The time when the task was assigned, the item or person was added, or the status change was entered. Select the Save button. Anthology Student saves the changes.
   Remove existing student status	Select the student status record. Select the Delete button on the toolbar. Anthology Student displays the delete confirmation dialog. Select the Ok button. Anthology Student deletes the student status.