Audit

You can use the Audit page to display almost all of the changes made to the financial aid information for students. This includes changes to:

  • Academic years (such as changes to all dates, budgets, packaging statuses, and grade levels)

  • Loan periods and payment periods (such as changes to dates, budgets, credits, hours, and weeks for non-term program versions)

  • If applicable to your institution, changes to the HOPE and Zell Miller eligibility flags

  • Changes to Satisfactory Academic Progress (SAP) statuses

The system also tracks changes for both active and deleted:

  • Documents (such as statuses, type, and dates)

  • Awards (such as amounts packaged, award status, award year, and fund sources)

  • Disbursements (such as net amounts, term of the disbursement, and dates for both scheduled disbursements and paid disbursements)

Anthology Student tracks changes made in-house as well as those made by:

  • Servicers and their imported data

  • Automated academic year and loan period adjustments

  • Automated budget recalculations

  • The Student Pace Evaluation (SPE) user interface and automated SPE updates

The changes are listed in order by the Date Modified column with the most recent change first. Automated updates made by the system are designated with an automated user name within the audit record.

Prerequisites

To view the page, you must have:

  • Common - Student - View authorization

  • Financial Aid - Audit - View authorization

Access Methods

Select the Students tile > select the name in the Students list > expand Financial Aid > select the Audit tile.

Columns

FA General tab

Changed FromClosed The value for the field in the Anthology Student database before it was changed.

Changed ToClosed The value for the field in the Anthology Student database after it was changed.

Date ModifiedClosed The date when the item was changed. On some pages, the date also includes the timestamp.

FieldClosed The field in the Anthology Student database that was changed.

Modified ByClosed The name or user ID of the person who changed the item.

NoteClosed Area that displays, or that you can use, to specify comments or additional information related to the record or subject.

SAP tab

CheckpointClosed The benchmarks established by the institution's SAP policy. For term-based programs, specifies that SAP evaluation is modified to determine the previous checkpoint value for the last time SAP was executed for the student. Anthology Student ignores sequences that have a checkpoint greater than 0, but less than or equal to any previous checkpoints evaluated. A student is then evaluated if the student details meet the SAP evaluation criteria and the student has not previously been evaluated for the sequence checkpoint. SAP evaluation includes checkpoint evaluation only on SAP sequences where a checkpoint number is specified. The checkpoint value is stored in the SAP Audit table to indicate the last checkpoint evaluated. If the students are not evaluated due to not meeting any of the checkpoints, they are still evaluated for the items on the SAP policy (such as maximum tine frame validation and maximum attempts). Specify a value between 0 and 255. 0 indicates that there is no checkpoint. Checkpoints are evaluated across linked enrollments. The checkpoint information is displayed on the SAP related reports.

Cumulative GPA Closed The cumulative grade point average (GPA) for the benchmark. The cumulated GPA for an enrollment is calculated from the time the student entered the institution under that enrollment. The Cumulative GPA column includes all courses taken that are selected to be included in the GPA calculation. In the case of a cumulative GPA displayed on a term, it consists of all the courses taken up to and within the terms that are also selected to be included in the GPA calculation. The current GPA is made up of only the courses that occurred in that term.

Current GPAClosed The grade point average (GPA) for the specified curriculum.

Cumulative Numeric Average Closed The average grade obtained by the student for the courses taken.

Current Numeric AverageClosed The student's current numeric average.

Date Modified Closed The date when the item was changed. On some pages, the date also includes the timestamp.

Failed SAP Sequence Closed The reason that describes details around satisfactory academic progress (SAP) for a student. If you place your cursor over the column, Anthology Student lists all the reasons. These details encompass both reasons students fail to meet SAP and reasons students are improving their performance to meet SAP when they have previously failed. Anthology Student is installed with default SAP reasons that are associated with the criteria. Your institution can configure other reasons.

Hours Attended Closed The number of hours (and minutes) attended by the student.

Linked SAP Enrollment Closed The name of the program version for a linked satisfactory academic progress (SAP) enrollment. You can only link to a program version in a permanent out status. The previous permanent out enrollment records from the Linked SAP Enroll list will be linked with the current enrollment.

Modified By Closed The name or user ID of the person who changed the item.

New SAP StatusClosed If the status was changed for a SAP evaluation, the new SAP status saved to the Term Summary.

Payment Period End DateClosed The end date of the payment period.

Payment Period Count Closed The number of applicable payment periods.

Payment Period Start Date Closed The payment period start date.

Percent Completed Closed Percentage of program hours completed to date as of a specific date.

Previous SAP StatusClosed The optional Previous SAP Status field indicates that the SAP sequence is conditional on the student’s previous term SAP status being equal to the SAP status defined here. If a student’s previous term record does not equal the status defined here, the condition is not met. The drop-down list includes all active SAP statuses.

Program VersionClosed The name of the program, program version, or area of study.

Program Version StatusClosed The associated School Status on the student's enrollment.

Reason Closed The reason for the change in a record or the reason why a process failed.

SAP Evaluation Date Closed The date when satisfactory academic progress (SAP) was evaluated.

TermClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item.

Term Sequence Closed The term sequence number associated with the record.

Units AttemptedClosed The units attempted by the student for the term or payment period.

Units EarnedClosed The units earned by the student for the term or payment period.