Grades & Registration Settings for Campuses

You can use the Grades & Registration tab on the Academic Records tile on the Campuses page to configure grades and registration-related information (such as the path for printed transcripts and whether you want to use term confirmation).

Prerequisites

You must have System - Settings - Campuses - Manage authorization.

To configure the path for printed transcripts, you must have created the folder you want to use.

Access Method

Select the Settings tile > expand System > select Campuses > add or select a campus > select the Academic Records tile.)

Procedure to Configure Grades & Registration

Catalog configuration is required to use any feature that relies on catalogs (such as Degree Progress Audit (DPA) and Degree Pathway). It is also required to use some of the advanced features for Academic Records that are available only in the Student Web App. You must:

  • Select the Enable CatalogsClosed Enables catalogs for the campus. Your institution must select the check box to enable catalogs for all campuses. check box for all campuses.

  • Configure catalog years and then use the configured catalogs throughout Anthology Student. For example, you must select a catalog when you configure program versions and areas of study and enroll students.

The Default - None catalog should not be used because it is included only for backward compatibility with the legacy interface.

  1. Select the Grades & Registration tab.

  2. In the Grades section, select the following settings:

    Auto-Associate Complete/Dropped CoursesClosed Select this check box to auto-associate complete/dropped courses with other enrollments that share the same course requirements. If the check box is selected, courses are auto-associated when you post grades and change the Enrollment and/or Area of Study.

    Calculate Grades in ProgressClosed Select this check box to allow the posting of grades for lessons.

    Enable CatalogsClosed Enables catalogs for the campus. Your institution must select the check box to enable catalogs for all campuses.

    Grade Level to be evaluated for Course PrerequisitesClosed Select Financial Aid or Academic Records to associate grade levels to be evaluated for course prerequisites.

    Post Independent Midterm GradesClosed Select this check box to post midterm grades that are independent of final grades.

    Prevent Registration in Overlapping Terms (Manual Registration Only)Closed Select this check box to prevent registration for overlapping terms. This applies to manual registration only.

    Set Start Date to Term Start DateClosed Select this check box to set the start date for the enrollment to the Term Start date for the first class the student attends.   ClosedRead Note.

  3. In the Transcript section, select the following settings:

    Display Student GPA of all enrollments on TranscriptsClosed Select this check box to display student GPAs of all enrollments on transcripts. By default, this check box is selected. If you clear this check box, the report does not print the student's GPA as part of the student information on transcripts.

    Transcript Header OptionClosed Select the required campus transcript header for all transcript types. The options are Enrollment Campus, Last Enrollment Campus, and Corporate Campus.

    Transcript Print PathClosed Specify the path you want to use to print transcripts. If you are not using the Anthology Cloud, specify a UNC-compliant path. For example, \\<computer name>\<shared directory>\. If you are using the Anthology Cloud, specify <drive>:\<foldername>\. In most cases, the drive is Q. If you do not know your drive or folder name, contact Client Services.

  4. In the Registration section, select the following settings:

    Apply Requirement Rules to courses available for self-service registrationClosed Select this check box to apply requirement rules to courses available for self-service registration.

    Automatically Unconfirm a Term if all Courses for Term are UnregisteredClosed Select this check box if you want Anthology Student to automatically unconfirm a term when all courses for that term are unregistered.

    Automatically Unregister Conditional Courses when Grade Posted causes Prerequisite Rule to failClosed Select this check box if a conditional course is automatically unregistered when a grade is posted that causes the prerequisite rule to fail.

    Automatically Unregister Conditional Courses when Unregister/Drop causes Prerequisite Rule to failClosed Select this check box if a conditional course is automatically unregistered when an action occurs that causes the prerequisite rule to fail (For example, when a course is dropped or unregistered).

    Conditional Course Status for Auto Prerequisite UnregisterClosed Select the option to configure the course status that will be applied upon automatic unregistration if either of the automatic unregistration check boxes is selected.

    Course Reason for Automatically Unregistered Conditional CourseClosed Select the option to configure the course reason that will be applied upon automatic unregistration if either of the automatic unregistration check boxes is selected.

    Credits n to Hours n Ratio For Student Cumulative GPA CalculationClosed Enter the number of credits that correspond to the number of hours in the respective fields to be populated to ensure that the Cumulative GPA is calculated correctly for students enrolled in a Credit Hour program version and a Clock Hour program version. It is configurable on a campus-by-campus basis for situations where outside agencies dictate different credit-to-hour ratios.

    Default Number of Days for Incomplete Expiration Deadline DateClosed Enter the number of days your institution allows students who receive an Incomplete to finish the coursework required to complete a course after the course's end date.

    Include Cost Information on Student Schedule Report & OnlineClosed Select this check box to include the cost with the available price information on the Student Schedule Report and online.

    Maximum Number of Days Past Incomplete Expiration Deadline Date OverrideClosed Enter the number of days past the incomplete expiration deadline date that you allow your instructors or staff to override the incomplete grade.

    Note to Print on Student Class ScheduleClosed Enter any notes to be included on all student schedules printed for the selected campus.

    Restrict student self-service registration to courses applicable on their programClosed Select this check box to restrict student self-service registration to courses applicable to their program.

    Use Term ConfirmationClosed Select this check box to use term confirmation and automatically unconfirm a term if all courses for term are unregistered options as defined in the term confirmation.

  5. In the Grade Level Promotions section, select the following settings:

    Enable Additional Academic Year Loan PackagingClosed Select this check box to enable additional academic year loan packaging.

    Enable Anticipated Grade Level Evaluation and Additional Academic Year Loan PackagingClosed Select this check box to enable anticipated grade level evaluation for additional academic year loan packaging. This enables the Task Template option. When Anthology Student inserts additional eligibility loan records onto the student's package and an activity trigger has been set up, Anthology Student notifies the appropriate staff member to review the additional eligibility loans. We recommend that you select EITHER 'Enable Automatic Grade Level Promotion' (with or without 'Enable Additional Academic Year Loan Packaging') OR 'Enable Anticipate Grade Level Evaluation and Additional Academic Year Loan Packaging' but not both.

    Enable Automatic Grade Level PromotionClosed Select this check box to enable automatic grade level promotion. We recommend that you select EITHER 'Enable Automatic Grade Level Promotion' (with or without 'Enable Additional Academic Year Loan Packaging') OR 'Enable Anticipate Grade Level Evaluation and Additional Academic Year Loan Packaging' but not both.

    Task TemplateClosed The task that must be performed. It is the name given to the task template when it was configured by your institution.

    If Anthology Student determines that a student is expected to move to the next grade level, any additional eligibility loans for which the student qualifies, are added to the student's package (in the current academic year) at an estimated status. A grade level is associated with each student enrollment record.

    When the Grade Level Promotion feature is enabled at the campus level, an SQL job runs periodically, that executes a stored procedure to evaluate enrollments. Within this stored procedure, the add/drop date configuration is determined as part of the logic to include the Academic Records system level setting for add/drop campus and uses the add/drop date configured at the course section level when the Add/Drop Flag is set to Course Section Enforced.

    If the Add/Drop Flag is set to:

    • Campus Enforced or Term Enforced, once a term is evaluated for anticipated grade level promotion, it is not evaluated again

    • Not Enforced, the term can be evaluated more than once as long as all other criteria have been met

    • Course Section Enforced, Anthology Student evaluates the anticipated grade level promotion the same as Not Enforced. This is because a student may add or drop a course throughout the term until it ends, which may end up changing the student's situation as far as grade level promotion. As a result, students can be evaluated more than once per term

  6. Select Save to save the changes.